More Options & Better Performance: Tallie Expense Report Software 10.10 Release Notes

Fresh on the heels of our updated expense report app for iOS and Android, we’re happy to announce the release of Tallie expense report software v10.10. We focused on giving our account administrators a greater range of options for managing Tallie accounts and spent quite a bit of time improving overall Tallie performance. Additionally, we’ve released a brand new status page at status.tallie.com, which you can use to track Tallie uptime. If you’d like to be the first to know about our scheduled maintenance or performance issues, subscribe to updates on that page. Here are some more details on the release:

Drop-Down Menu Performance

When it’s time to code your expenses to classes, projects and other accounting list data, you want the process to be quick and painless. We’ve introduced a few solutions to help you along.

Tallie Expense Report Software Improved Drop Down Menu Performance

Visual Display of Relationships
Let’s say you have multiple layers of projects, departments or locations. We now help you sort through this data by displaying parent-child relationships with visual indentation in the lists.

Search by Parent Project
For our customers who use the Tallie projects list to manage multiple jobs for each of their clients, we’ve built the ability to search for sub-projects by the parent name.

Accounting Code Display
If your company uses codes to reference classes, locations, customers and any other list data, we’ll show those codes to you in the drop down menu as well.

Billable Feature Controller

We originally built Tallie with professional service providers in mind, giving them powerful tools to track expenses against customers and jobs, as well as the flexibility to bill expenses directly back to clients. As it turns out, many of our customers who love Tallie actually don’t have any need for these project billing features. With this release, we’re offering the ability to hide this functionality for all your users, right from the Features page in the Company Preferences area of Tallie Settings.

Tallie Expense Report Software Billable Feature Controller

Integrations Performance

Tallie’s best in class direct integrations with QuickBooks, QuickBooks Online, Bill.com, Intacct and Xero are constantly being tuned and improved. Plus, our recently released scheduled file data transfer integrations for other accounting and practice management systems are getting regular improvements as well. Here are a few of the enhancements we offer with this release:

Tallie Expense Report Software Syncs with Bill.com and QuickBooks Online

Certified Support for Bill.com’s Sync 2.0 for QuickBooks Online
Tallie is the only expense report software offering simultaneous integration with both Bill.com and an accounting system. Bill.com recently upgraded their support for QuickBooks Online, and this release guarantees simultaneous support for customers using the Sync 2.0 between Bill.com and QuickBooks Online. Plus, we’re now ensuring that Tallie always syncs with both QuickBooks Online and Bill.com, even if your Tallie environment is configured to export only to Bill.com.

Fewer Sync Errors
Tallie uses sync errors to communicate when issues need to be addressed in communicating with other systems, but sometimes the sync errors can be extra unnecessary information. We’ve suppressed some of these basic errors so you can enjoy Tallie without the extra chatter.

Improved Processing of Massive Files
We have a few customers who use our file data transfer integration to send tens of thousands of projects to Tallie from their practice management systems. We’ve updated how we work through those files to get better performance than before.

Feature Improvements

In addition, we made a couple of additional functional improvements to Tallie. They include:

  • More improvements were made to the duplicate detection algorithm to make it more accurate
  • We added two new currencies: Vietnamese Dong and Mozambican Meticals
  • We’ve begun a process to help resolve issues with duplicated transactions delivered to Tallie from credit card bank transaction feeds. This release should provide some improvement, with more to come.

Bug Fixes

There were also quite a few small issues resolved in this release. They include:

  • Custom payment memo is applied to item-mapped credit card transactions in Xero, QuickBooks Online and QuickBooks Desktop
  • When exporting paid bills to BIll.com, the invoice date now always matches the process date
  • Some customers reported issues in viewing HTML receipts after export to Bill.com. We’ve resolved that issue.
  • Our usage graph that we provide in the Billing area to track your usage to date showed a false spike half way through last month. We’ve resolved that issue as well.

We love to hear from you — even if it’s just to say hi. Let us know how these updates to our expense report software help your team. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Time to upgrade! Tallie Expense Report App v3.3 Released for Android & iOS

Celebrate the season with updated Tallie apps just in time for the holidays! Our new expense report app for Android and iOS features enhanced stability in low connectivity environments, manual select-to-merge features and the option to share to Tallie from your camera library. Go ahead and upgrade your app*, you deserve it.

*Depending on your operating system there may be a delay in availability, so please be on the look out over the next week or so.

Select-to-Merge Expenses in the App

Let’s say you’ve got a receipt and a matching credit card charge that you would like to merge into one expense? Simply select both expenses by tapping on the circular icon on the left side of the screen, then tap to merge. In the iOS app, this option will appear on the bottom of your screen. In the Android app, it will either appear in the header or the overflow menu, depending on your screen width.

Select to merge functionality in the Tallie expense report app for iOS

Selecting more than one expense in the iOS app causes the expense functions to appear on the bottom of the screen. These include, select all, merge, move to report, and delete.

 

Select to merge in the Tallie expense report app for Android

In narrower Android screens, the merge function appears in the overflow menu.

 

Share Images to the Tallie Expense Report App

We’ve configured Tallie to work with the share functions of both iOS and Android camera libraries. On both iOS and Android it’s quick and easy to access the camera from the lock screen. Now, you can take receipt photos with your basic phone or tablet camera as you incur them, then batch import them into Tallie using the share functionality.

Share to Tallie from your iPhone or iPad…

Share receipts from the iOS camera to the Tallie Expense Report App

From your camera roll, select multiple images, tap the Tallie icon, then select the destination expense report.

Share to Tallie from your Android phone or tablet…

Share receipts from your Android camera to the Tallie Expense Report App

From your camera library, select your images, then tap the share icon. Select Tallie from the app list, then select the destination expense report.

Bug fixes!

Each time you update your apps you might notice notes from developers that tell you about bug fixes. What do we mean by that? Well, a bug is an issue with a piece of software that prevents the software from completing an intended function. We conduct extensive testing here at Tallie before we release updates to our expense report software and expense report apps, but thanks to some wonderful feedback from our customers, we’ve found a few ways that we can improve. Here’s a high level list of the bugs we fixed with this update:

  • Reliability and stability of the apps has been greatly improved when connectivity is low
  • Some customers experienced long delay in loading the app
  • Some customers experienced long delays in searching for results in project lists
  • Some customers who used long names for their project, department, location, class or customer lists were not able to see the full name

Happy holidays from Tallie!

We love your feedback, because it helps us improve the experience for everyone. Let us know how these updates to our expense report app experience help your workflow. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie 10.5 Release Notes: Tallie Chat, Approved Expense Reports Archive & More

Version 10.5 of Tallie is now live! This is an exciting release chock-full of improvements for admins, approvers, and users alike. Read on to learn about our expanded customer support, new administrative tools, and major product enhancements.

Product Enhancements

Tallie Chat

Now there’s another way to connect with Tallie’s award-winning Product Expert team. Tallie submitters, approvers and administrators can ask questions from directly within our product. Just click on the tab that says, “How can I help?” to initiate a chat with one of our experts.

Tallie-105-expense-reports-livechat-online

You can even ask a question outside of business hours (7:00 am PT to 6:00 pm PT, Monday through Friday.) If our team is offline, just leave your name, email, and a brief description. One of our experts will respond to your chat message as soon as possible.

Multiple Email Addresses

Tallie users can now forward receipts from an unlimited number of email addresses, including personal accounts. To add another address, click your name in the top right corner of the screen, pulling up the Identity Details page. Next, select “Edit your account.”

Tallie-expense-reports-105-edit-your-account

Finally, click “Add new email to this identity.” You may now enter as many email addresses as you like.

Approvers Can See Previously Approved Reports

It’s now possible for approvers to access their previously approved reports. Simply click the “Approval” button at the top of the screen. Then, find “Approved” in the right-hand corner. Clicking it will pull up an archive of approved reports to inspect at any time. Note that approvers will only have access to the reports they have approved themselves.

You can display pending reports once again by clicking “Unapproved” in the top right corner.

Enhanced Auto-Categorization

We now provide system-wide learned categorizations for new enterprises. In addition to the pre-populated, credit-card based auto-categorization, enterprises now have the ability to auto-categorize manual and receipt uploads based on merchant. This is a major enhancement, which will not only improve the experiences of new companies, but will benefit long-time Tallie users as well.

Stylized Credit Card Icon for Non-Reimbursable Charges

The credit card icons found on your expense tiles now differ based on whether the charge is reimbursable or non-reimbursable. Non-reimbursable corporate card charges are given a bold, dark blue icon, while reimbursable credit card expenses are shown in grey. This will make it possible for you to determine which expenses are and are not reimbursable with a single glance.

Tallie-expense-reports-105-credit-card-icons

Administrator Improvements

PDF Report Displays Corporate Card

When PDF reports are printed out, corporate credit charges will be denoted as such in the details area.

Tallie-expense-reports-105-corporate-card-charge

Sending Invite Email Turns on “Track Expenses”

Previously, a Tallie administrator could send their users a Welcome Email without granting any permissions. Those users would then receive an error message when attempting to log in to Tallie. Now, if an administrator forgets to give a new user access to Tallie’s features, sending a Welcome Email will automatically enable the ability to “Track Expenses.”

People: File Upload Template

You may now upload CSV files to the “People,” “Projects” and “Expense Categories” areas. We also provide templates for each. To access them, admins should select “Manage Lists” and choose from the available features. For example, if uploading a list of people, click “Upload Person List.”

Tallie-expense-reports-105-file-upload-templates-people

 

Click “Download People List Template (CSV)” in the lower left-hand corner of the lightbox, then fill out the document. Note that the uploaded list must have the same headers provided in the template, and still be in CSV format. We don’t support XLSX or other workbook templates.

Credit Card Profiles No Longer Display Transaction Totals

We found that displaying the transaction totals on connected credit cards served no purpose for the vast majority of our users. Tallie supports over 500 credit card types, and many do not display balances in this way. To ensure consistency across connected cards, the “Credit Card” area will no longer display the total transaction amounts on each.

Tallie-expense-reports-105-credit-card-balance-gone

Bill.com: High Quality Image Exports

Expenses reports exported to Bill.com now contain high resolution image attachments.

Re-Exporting Reports to QBD Updates Existing Checks/Bills/Credit Card charges

If you export an expense report from Tallie into QuickBooks Desktop, undo the export and then re-export it, Tallie will only update the changes on the check, bill or credit card charge. This removes the possibility of duplicates, enhances our seamless integration, and helps keep the entire accounting system aligned.

For example, you might export a project, then realize you coded the wrong expenses. First, undo the export, then correct the information and export the expense reports again. This will sync Tallie and QuickBooks, ensuring that the report information in Tallie matches what’s in the accounting system.

We look forward to hearing how these upgrades have made managing your expense reports even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie 10.4 Release Notes: User Interface Enhancements Make Sorting Expense Reports Simple

Version 10.4 of Tallie is now live! This release brings even more improvements to our user interface, including an enhanced sort and filter on the Purchases and Export pages.

User Interface Enhancements

Purchases Sort and Filter

Now you’ll be able to sort and filter expenses directly on the Purchases page. We’ve also added a number of fields to the “Sort By” list to make it easier to organize and locate the right expenses. New fields include Billable, Reimbursable, and Non-Reimbursable. You can also use the “Sort By” feature to find flagged errors with the new fields Policy Violations and Possible Duplicates.

Simply click “Sort By” and select a field to narrow your list of expenses.

Tallie-expense-reports-10.4

Depending on your selection, you can filter the results even further. For example, if sorting based on Merchant, you can choose to view your expenses alpha-numerically, as seen below. Other options include name, amount and date range.

Tallie-expense-reports-104-sort

Export Sort and Filter

A frequent request from our users is the ability to sort expense reports by report. The following fields for sorting and filtering can be found on our Export page:

Approved Date
Submit Date
Report Amount
Submitter Name
Report ID
Report Name
Reimbursable
Non-Reimbursable
Billable

(Note that these filters also appear on the Archived page.)

Similar to the “Sort By” feature on our Purchases page, just click “Sort by Report” in the upper right-hand corner.

Tallie-expense-reports-104-sort-by-report

From there, make a selection and enter a filter option, if needed. As before, you can search by names, dates and amounts.

We look forward to hearing how these upgrades have made managing your expense reports even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie 10.3 Release Notes: Improved Purchases, Credit Card, and CSV Export Pages

Hot on the heels of the latest version of our Android app, we’re offering even more upgrades to our expense report software. Version 10.3 of Tallie brings you improved Purchases and Credit Card pages, increased CSV functionality and a more intuitive Export page. We pride ourselves on building software that blends seamlessly with our customers’ pre-existing workflows. These changes enhance those recently made in our 10.2 release, thus creating even more options for those looking to automate their expense management.

Purchases Page

Delete Receipt Button

You now have the power to delete a receipt image when opening the associated expense. Clicking the “Edit” icon will now reveal a trash can-shaped “Delete” button in the corner of the image.

Tallie 10.3 Release Blog

Credit Card Page

Check Status of Connected Cards

Upon visiting the Credit Card page, Tallie will automatically check the connection status of your cards. If you do have connected credit cards that are experiencing connectivity issues (such as an invalid password or a connection error with your bank) Tallie will display a more detailed call to action, letting you know how to resolve the issue. In the meantime, you will now be able to see and interact with your existing charges, regardless of alerts.

CSV Templates

New Standard Payroll Export Templates

Last release, we also rolled out the ability to create an additional CSV upon export. As a reminder, you can turn this on by visiting “Features” and toggling “Turn on .CSV Export Templates for custom exporting to third party systems.” Once this feature is enabled, go to “Integration & Sync,” and then click on “.CSV Templates.”

You’ll now see ADP and Paychex listed alongside our existing Bill.com and Practice Engine templates.

Tallie Version 10.3

Moveable CSV Export Template Fields

Want to change the placement of column data? You can now simply move them up and down rather than having to delete and re-create. This will make the process of customizing your reports much more flexible.

Tallie Version 10.3

Tallie Version 10.3

Reset Button

Our last release saw expanded CSV support, as well as new custom export and templates. Now, you can click “Reset” when viewing the template itself in order to restore it to Tallie’s default CSV template.

Tallie Version 10.3

Export Page

Updated Export Page

You’ll notice that we’ve made a few tweaks the next time you visit the Export page. Our improved interface displays more information in a much more intuitive manner, including your set export preferences, as well as Submitted and Approved date columns on the export list.

Change Report Order on Export Page

This is a big change to the Export page, and one that we’re proud to implement. Tallie will not only show you the submitted and approved dates for each of your reports, but will also sort them by the date they were last approved by their manager.

Tallie Version 10.3

We look forward to hearing how these changes, coupled with those in our 10.2 release, have improved your expense report process. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie Android App 3.0 Release Notes: Mileage Tracking, Quick Add Functionality, and Error/Duplicate Flagging

We’re proud to reveal the latest version of the Tallie Android app! Version 3.0 makes it easier to capture your receipts and expenses on the go. Whether it’s grabbing a dozen receipts from your photo library at once, capturing your mileage, or manually entering expenses, this release has you covered. Once you’re inside the app, it’s just one tap to access the camera and two taps to create any other expense. Talk about a snap! Read on for more details about these and other new features available to Android users.

New “Quick Add” Features

Once you’ve logged into Tallie, you can tap the green “Add” icon to launch a number of intuitive features. Simply swipe left or right to view them all. Here are your new options:

Snap

After launching “Quick Add,” tap once to snap a picture of a receipt with your camera. This will import the image and run it through our receipt processing system. We’ll discern and enter the merchant name, date, amount and expense category.

Tallie Android App

Mileage

Now it’s easy to record your mileage with your Android phone. Our app will place you near your starting position, and then track where you end up. Just tap “Stop,” once you’ve finished your trip to end the mileage tracking. Or, if you like, you can manually enter your starting point and destination in advance. Either way, once you’ve created a mileage expense, you can easily edit or delete it as needed.

Tallie Android App

After your trip has been saved, you can enter pertinent information just as you would with any other expense. Mileage tracking supports Category, Date, Reasons and Class, Billable states and Project or Department (if applicable).

Tallie Android App

Create

Now it’s simple to create an expense even if you don’t have a receipt. Just swipe over to the “Create” screen, enter your expense details, and tap again to save.

Tallie Android App

Import

Are you someone who likes to take shot after shot of your receipts? You now have the power to select 5, 10, or even 20 images at once from your photo library and import them directly into Tallie. Simply tap the pictures you want, hit “Import” and we’ll begin processing them for you.

Tallie Android App

Functionality

Once you’ve imported your expenses, it’s easy to move to them onto new reports, existing reports, or check to see if you have any duplicates before submission. But don’t worry–even if you find an error after the fact, you can still “unsubmit” and edit the report before it’s been approved (or rejected!)

Creating or Adding Expenses to a Report

To add an expense to a new or existing report, simply tap the expenses themselves. Then hit the “Move” button (highlighted by the arrow below) to send them to the expense report of your choice.

Tallie Android App

Flagged Expenses: Possible Duplicates and Out of Policy

Tallie now displays warnings for expenses which may be duplicates or are out of policy. You can tap on any of the flagged expenses to either make the necessary edits or delete them outright. However, if you would like to merge a receipt with its duplicate, you’ll need to log in to Tallie on the web.

Below you’ll see an example of some expenses flagged as out of policy, as well as some possible duplicates.

Tallie Android App

 

After tapping on the “Out of Policy” expense, you’ll be presented with an option to view the policy. Doing so will show you the actual restrictions set by the administrator, as well as any required changes.

Tallie Android App

With these new features, version 3.0 makes it easier than ever before to capture your receipts and expenses on-the-go. From the moment you complete your transaction, to when it’s time to submit your report, Tallie’s Android app makes it easier than ever to automate your expenses from anywhere. Ready to see for yourself? Download the updated app today from Google Play!