March Madness: Tallie’s 9.15 Release Notes

Greetings! The Tallie Team is happy to announce our newest release including feature updates that will make your heart sing and your accounting workflow easier than ever. Let’s jump in:

1. Credit Card Upload Feature

For those of you whose credit cards are not yet supported by our direct sync, we now offer Manual Credit Card Setup. Once a user sets up a credit card manually, he or she can regularly upload credit card transaction files found on the bank website. Tallie will retain credit card settings and preferences and apply these each time a transaction file is uploaded.

To do this, navigate to your “Credit Cards” page and click “Manually Add Account,” complete the setup process, and upload your first file. From then on, you can select to import transactions from that credit card profile by clicking “Upload New Transaction File.”

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For more information, visit the Tallie Support Portal – Credit Card Uploads.

2. Event Listening between QuickBooks and TallieConnect

TallieConnect’s focus has always been to keep your QuickBooks in lockstep with your Tallie account. Now, if TallieConnect is running when you create, update, merge or delete list items, it will recognize and sync those changes into your Tallie account immediately, without need for manual sync. So long as you keep TallieConnect open, we’ll handle the rest.

Example scenario: Kathy is cleaning up her customer list and needs to delete some subjobs or rename them. TallieConnect will immediately send this information to Tallie to keep both in sync in real-time.

Need help setting up TallieConnect? Find all the information here.

3. Updated People and Projects Areas

Keep up to date on your People and Projects with Tallie’s filter tools.

Example scenario: Dave wants to filter the clients who haven’t yet logged into Tallie. By opening up the filter and clicking “Send Invite,” he can now only see the people who haven’t logged in. This makes it easier to invite new team members to use Tallie!

In the “People” section, we’ve reorganized the “Email” and “Expenses” areas to improve viewing capabilities and team management. In “Projects,” you no longer need to create a Company before creating a new project. Now you can simply go to “Projects” and create a new one.

4. Updated Custom File Export

We’ve updated and expanded our custom file export from Tallie. Previously, the focus was on giving you the ability to create a file for your payroll provider, but as we’ve added additional selectable fields and improved it’s capabilities, renaming this functionality as “Custom File Export” better represents the current functionality.

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We hope these updates provide an even greater Tallie experience for you and your business. If you have any additional questions, please contact our Product Expert Team directly at 800-592-5144 or support@usetallie.com

Sincerely,

Tallie Team

Completing the Automated Expense Workflow: Tallie & Bill.com Now Integrate Non-Reimbursable Credit Cards

Non-reimbursable credit card charges have been the Achilles’ heel of the automated expense management workflow. Seamless data integration exists for reimbursable expenses, but manual steps or workarounds were common answers for non-reimbursables. An integrated solution for non-reimbursable credit card charges was one of the biggest requests from our Bill.com clients.

This month, Tallie and Bill.com implemented their first non-reimbursable credit card import integration. From expenses paid out of pocket to charges incurred on the company card, Tallie now has the capability to manage and export non-reimbursable corporate credit card charges into Bill.com, covering every scenario.

Consider this scenario:

Conor, an up and coming sales rep, takes a taxi to a business lunch at Bix and uses his company credit card to pay for his cab ride. After a deal-closing lunch meeting with his biggest lead’s CEO, Conor accidentally uses a second, different corporate card to pay for lunch and snaps a picture of the receipt. During his cab ride home, he realizes he left his wallet at Bix. Fortunately, Conor was carrying enough cash on hand to pay for the taxi out of pocket, and he uses the Tallie app to snap a picture of that cab receipt.

3 days later, Conor sees Tallie has processed all the receipts (displaying merchant, date, amount and expense categories). He also notices Tallie has connected the Bix lunch receipt to the other company credit card charge, automatically. At once, Conor can submit one expense report and he’s done. That expense report, with charges from two separate company cards and a reimbursable expense on it, can be exported in one swoop directly into Bill.com.

Here’s a guide to how non-reimbursable corporate credit card charges can be imported into Bill.com and how the additional features ensure you and your team are successful – even in the situation described above.

First, Tallie can now import non-reimbursable Corporate Credit Card charges into Bill.com and gives you two options.

Importing Corporate Credit Card Charges as One Bill

non-reimbursable expense

With this setting, Tallie will create a bill to your Credit Card vendor with each charge listed on the bill as a line item.

Importing Corporate Credit Card Charges as Separate Bills

non-reimbursable expense

Alternatively, you can have Tallie create separate bills for each credit card charge imported. This feature is especially useful if you want to match each imported bill with line items on a credit card statement.

For more information on how to set these up, see this guide.

Several additional features also included in this release:

  • Marking Imported Bills as Paid 

If this option is selected, each imported bill will be marked as paid to your selected account. If you don’t want to send a payment to your Credit Card company through Bill.com, simply mark this as your preference and Tallie will import these bills as paid.

  • Separating Reimbursable Expenses and Charges from Multiple Cards

If an expense report has reimbursable charges and non-reimbursable charges on it, Tallie will separate those into two bills in Bill.com. Additionally, if one expense report has charges from multiple company cards, Tallie will create separate bills for each, mapped to the correct vendor and account in Bill.com.

  • Importing Negative Amounts as Vendor Credits

If the total of the Corporate Credit Card expenses on a given report is negative, we’ll create a vendor credit. If the total of the report is >$0, the negative line items will import as regular line items.

For further information on how these items look in Tallie, see this guide.

Tallie’s 9.14 Expense Management Release News!

Tallie’s 9.14 release features exciting updates that will make the expense management process that much easier. Read up on the greatest highlights in this round of Tallie’s business software updates.

1. A Redesigned Lightbox 

Our Development Team built a flurry of new features to enhance the Purchases page in Tallie. One of the most notable updates includes a redesigned lightbox (see below) for added context and control when navigating the Purchases page.

Tallie-purchases-business-software

In this redesigned lightbox, Tallie users can perform the following functions at the click of an icon:

  • Detach receipts into separate expenses (existing feature)

  • Add receipts onto an expense by clicking the paperclip icon (existing feature)

  • Add multiple receipts by dragging the additions onto an existing receipt image. (new 9.14 feature)

These three updates provide increased ease of control over expense reimbursement, resulting in maximized flexibility for your company’s accounting workflow.

2. Tack on Multiple Receipts

Tallie users can now add multiple receipts – such as those mile long hotel receipts – to the same expense, including the lengthy ones. Simply add additional pictures to the same expense and you’re done.

Developer note: Merging two duplicate purchases with different receipt images will result in both being kept. This ensures that all data is kept and Tallie is not deleting or hiding any receipts that the user may want to keep. Users can manually remove or delete extra receipts if desired.

3. View Multiple Pages of PDFs

Great news – prior to the 9.14 release, users could only view the first page of a PDF receipt. Now, Tallie shows all pages of an uploaded multi-page PDF, adding further control and visibility to your accounting workflow.

4. Added Bill.com Support for Corporate Credit Card Charges

One of the most requested enhancements in Tallie’s 9.14 release is the new settings and functionality for Tallie’s Bill.com integration. Users will now be able to import Non-Reimbursable Credit Card charges into Bill.com. A number of new features were introduced to accomplish this task:

  • “Combine Multiple Charges into one Bill.” If selected, Credit Card charges will export into Bill.com as one bill. When you export an expense report with ten Credit Card charges, you’ll get one bill with each charge as a line item.

  • “Export Each Charge as a Separate Bill”  With this set, each Credit Card charge will appear as a separate bill. In other words, if you export an expense report with ten Credit Card charges, you’ll see ten new bills in Bill.com.

  • “Mark Bills as Paid” Unless otherwise preferred, each bill that’s imported into Bill.com will be imported as “Paid” via the credit card account you assign in Tallie. This will save clients tremendous amounts of time prepping the imported charges for export out to the accounting system.

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These exciting new features uphold Tallie’s commitment to carving the path of what defines a premier expense management product. Pair this commitment with deep integration with QuickBooks, Bill.com, and SmartVault, and the solution is clear. Along with our other industry partners, — RootWorks, Right Networks, and BMRG — Tallie’s business software completes a powerful paperless and highly efficient client accounting ecosystem. We hope you find these updates to be helpful. Enjoy!