Tallie 10.6 Release Notes: New Features for Intacct Admins and Tallie Product Enhancements

Version 10.6 of Tallie is now live! Read on to learn about our new Intacct enhancements, expense tile preview, mass update for expense categories, support for custom list names, and more!

New Features for Intacct Administrators

Five Dimensions Selectable on Each Expense

Admins can visit the Features page to choose which dimensions users may select when entering new expenses. This includes support for the five standard dimensions, and allows users to select not only on the expense category, but the following: Project, Customer, Department, Class and Location.

Tallie-expense-reports-five-selectable-dimensions

Exporting to Cash Management and Creating Charge-Card Transactions

Most Intacct users manage credit card transactions one of two ways. The first is through AP, creating a bill in Intacct to debit the corresponding bank account. The second is through the Cash Management module with Charge-Card Transactions, which Tallie is now proud to support.

To set up the latter in Tallie, simply to go Integrations & Sync, click on Export Settings and set the Non-Reimbursable Expenses to Charge Card Transactions.

Tallie-expense-reports-non-reimbursable-expenses-charge-card-transactions

After selecting your export preferences, you may add your card and designate it as non-reimbursable. It can then be mapped to the appropriate Cash Management Account and corresponding charge card account in Intacct.

Upon export, go to Intacct’s Cash Management, then click on Charge-Card Transaction to see the list of charges.

Tallie-expense-reports-intacct-charge-card-transactions

Each expense item will be listed as a separate transaction. If itemized, any itemizations appear within the transaction.

Support for Custom Dimension Names

One of Intacct’s strengths is the flexibility it gives users, such as the ability to rename dimensions. Now, Tallie allows lists to be re-named to match the preferences of the accountant and their supported system.

To enable this feature, first go to Company Preferences, then Customize, and click Rename List. This will take you to the following menu, where you can rename both the singular and plural of each of the list names – keeping the expense submitters on the same page as the rest of the organization.

Tallie-expense-reports-custom-list-names

Product Enhancements

Mass Update for Expense Categories

Tallie’s Mass Update option (found in the Manage Lists area), allows you to apply your change(s) to multiple selected items at once. With this release, Mass Update can also be used for Expense Categories. This enhancement allows admins to make changes in active status or payment memo in one fell swoop.

Tallie-expense-reports-mass-update

Features Page: Review of Expenses Tiles

As before, the Features page allows you to determine which expense data should be selectable or subject to certain rules. Now, you can preview how the expense tile will look to users.

Tallie-expense-reports-expense-item-data

Expanded and Improved Foreign Currencies

Tallie has expanded our foreign currency support to include the following:

• Georgian Lari (GEL)
• Czech Crown (CZK)
• Phillippine Peso (PHP)
• Ukrainian Hryvnia (UAH)
• Polish sloty (PLN)
• Zambian Kwacha (ZMK)

The currency drop-down has also been replaced with a scroll bar to make it much easier to navigate to your desired type.

Example of the Currency Scrollbar:

Tallie-expense-reports-currency-list-scroll-bar

Merge Expenses in Approval and Export areas

Admins can review, check and approve expenses on both the Approval and Export pages. Now, Tallie’s merging capabilities have been expanded to allow admins to merge Unsubmitted expenses with those that have already been Submitted and/or Approved.

Tallie-expense-reports-new-merge

We look forward to hearing how these upgrades have made managing your expense reports even easier! If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Announcing Multi-Entity Shared Environment for Tallie and Intacct Users

Great news for Intacct users! You already know that Tallie and Intacct sync your data in real-time, no clicking required. Our first-of-its-kind integration just got even better.

Here are the highlights:

  • Access all your Intacct entities through a single console account.
  • Write transactions to every entity–not just the top level.
  • A stable, secure data sync from Tallie to Intacct, compatible with your payment system.

Previously, Intacct’s shared multi-entity customers had to create individual expense management and payment system accounts for each. This solution, while viable, was inconvenient, created unnecessary work, and sometimes resulted in poorly organized data.

That’s why we’re proud to offer a complete, shared multi-entity environment for Tallie and Intacct users. Read on for the details!

Access all your Intacct clients and entities through a single console account.

It can be difficult for Intacct console administrators to manage multiple sign ins for each of their clients, let alone install sync users in each. Now, admins can access all their client accounts from a single administrator sign in. No need to juggle multiple logins or consoles!

Intacct Diagram 2

To connect Tallie to a console entity or client, admins should log in to Tallie then select the Sync Settings page under Integration & Sync.

Provide your Intacct console sign in credentials to establish a connection with Intacct.

Tallie expense reports intacct shared multi-entity environment sign in credentials

You may now select an entity or client from the drop-down list.

Talle expense reports Intacct shared multi-entity environment choose entity from list

Write transactions into every Intacct entity.

Other accounting solutions that claim to support Intacct multi-entity environments really only sync with and export to a single entity. Meanwhile, Tallie’s solution lets you write transactions to every entity from the same Tallie account. Tallie routes its exports to different entities based on preferences that you set for the payee, whether it’s an employee or credit card vendor.

Tallie expense reports Intacct multi-entity shared environment - single console account

Secure, accurate sync from Tallie to Intacct and your payment system.

Tallie securely delivers your expense data to Intacct in bill form. You can then manage your payment process via any Intacct-supported third party payment system, including Bill.com, MineralTree, American Express Check Delivery Service, and others.

Book a free 1-on-1 product demo with a member of our team to see our Intacct integration in action. If you’re ready to see how much time you can save on your expense reports, try Tallie FREE for 14 days.

Tallie 10.5 Release Notes: Tallie Chat, Approved Expense Reports Archive & More

Version 10.5 of Tallie is now live! This is an exciting release chock-full of improvements for admins, approvers, and users alike. Read on to learn about our expanded customer support, new administrative tools, and major product enhancements.

Product Enhancements

Tallie Chat

Now there’s another way to connect with Tallie’s award-winning Product Expert team. Tallie submitters, approvers and administrators can ask questions from directly within our product. Just click on the tab that says, “How can I help?” to initiate a chat with one of our experts.

Tallie-105-expense-reports-livechat-online

You can even ask a question outside of business hours (7:00 am PT to 6:00 pm PT, Monday through Friday.) If our team is offline, just leave your name, email, and a brief description. One of our experts will respond to your chat message as soon as possible.

Multiple Email Addresses

Tallie users can now forward receipts from an unlimited number of email addresses, including personal accounts. To add another address, click your name in the top right corner of the screen, pulling up the Identity Details page. Next, select “Edit your account.”

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Finally, click “Add new email to this identity.” You may now enter as many email addresses as you like.

Approvers Can See Previously Approved Reports

It’s now possible for approvers to access their previously approved reports. Simply click the “Approval” button at the top of the screen. Then, find “Approved” in the right-hand corner. Clicking it will pull up an archive of approved reports to inspect at any time. Note that approvers will only have access to the reports they have approved themselves.

You can display pending reports once again by clicking “Unapproved” in the top right corner.

Enhanced Auto-Categorization

We now provide system-wide learned categorizations for new enterprises. In addition to the pre-populated, credit-card based auto-categorization, enterprises now have the ability to auto-categorize manual and receipt uploads based on merchant. This is a major enhancement, which will not only improve the experiences of new companies, but will benefit long-time Tallie users as well.

Stylized Credit Card Icon for Non-Reimbursable Charges

The credit card icons found on your expense tiles now differ based on whether the charge is reimbursable or non-reimbursable. Non-reimbursable corporate card charges are given a bold, dark blue icon, while reimbursable credit card expenses are shown in grey. This will make it possible for you to determine which expenses are and are not reimbursable with a single glance.

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Administrator Improvements

PDF Report Displays Corporate Card

When PDF reports are printed out, corporate credit charges will be denoted as such in the details area.

Tallie-expense-reports-105-corporate-card-charge

Sending Invite Email Turns on “Track Expenses”

Previously, a Tallie administrator could send their users a Welcome Email without granting any permissions. Those users would then receive an error message when attempting to log in to Tallie. Now, if an administrator forgets to give a new user access to Tallie’s features, sending a Welcome Email will automatically enable the ability to “Track Expenses.”

People: File Upload Template

You may now upload CSV files to the “People,” “Projects” and “Expense Categories” areas. We also provide templates for each. To access them, admins should select “Manage Lists” and choose from the available features. For example, if uploading a list of people, click “Upload Person List.”

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Click “Download People List Template (CSV)” in the lower left-hand corner of the lightbox, then fill out the document. Note that the uploaded list must have the same headers provided in the template, and still be in CSV format. We don’t support XLSX or other workbook templates.

Credit Card Profiles No Longer Display Transaction Totals

We found that displaying the transaction totals on connected credit cards served no purpose for the vast majority of our users. Tallie supports over 500 credit card types, and many do not display balances in this way. To ensure consistency across connected cards, the “Credit Card” area will no longer display the total transaction amounts on each.

Tallie-expense-reports-105-credit-card-balance-gone

Bill.com: High Quality Image Exports

Expenses reports exported to Bill.com now contain high resolution image attachments.

Re-Exporting Reports to QBD Updates Existing Checks/Bills/Credit Card charges

If you export an expense report from Tallie into QuickBooks Desktop, undo the export and then re-export it, Tallie will only update the changes on the check, bill or credit card charge. This removes the possibility of duplicates, enhances our seamless integration, and helps keep the entire accounting system aligned.

For example, you might export a project, then realize you coded the wrong expenses. First, undo the export, then correct the information and export the expense reports again. This will sync Tallie and QuickBooks, ensuring that the report information in Tallie matches what’s in the accounting system.

We look forward to hearing how these upgrades have made managing your expense reports even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie 10.4 Release Notes: User Interface Enhancements Make Sorting Expense Reports Simple

Version 10.4 of Tallie is now live! This release brings even more improvements to our user interface, including an enhanced sort and filter on the Purchases and Export pages.

User Interface Enhancements

Purchases Sort and Filter

Now you’ll be able to sort and filter expenses directly on the Purchases page. We’ve also added a number of fields to the “Sort By” list to make it easier to organize and locate the right expenses. New fields include Billable, Reimbursable, and Non-Reimbursable. You can also use the “Sort By” feature to find flagged errors with the new fields Policy Violations and Possible Duplicates.

Simply click “Sort By” and select a field to narrow your list of expenses.

Tallie-expense-reports-10.4

Depending on your selection, you can filter the results even further. For example, if sorting based on Merchant, you can choose to view your expenses alpha-numerically, as seen below. Other options include name, amount and date range.

Tallie-expense-reports-104-sort

Export Sort and Filter

A frequent request from our users is the ability to sort expense reports by report. The following fields for sorting and filtering can be found on our Export page:

Approved Date
Submit Date
Report Amount
Submitter Name
Report ID
Report Name
Reimbursable
Non-Reimbursable
Billable

(Note that these filters also appear on the Archived page.)

Similar to the “Sort By” feature on our Purchases page, just click “Sort by Report” in the upper right-hand corner.

Tallie-expense-reports-104-sort-by-report

From there, make a selection and enter a filter option, if needed. As before, you can search by names, dates and amounts.

We look forward to hearing how these upgrades have made managing your expense reports even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie 10.3 Release Notes: Improved Purchases, Credit Card, and CSV Export Pages

Hot on the heels of the latest version of our Android app, we’re offering even more upgrades to our expense report software. Version 10.3 of Tallie brings you improved Purchases and Credit Card pages, increased CSV functionality and a more intuitive Export page. We pride ourselves on building software that blends seamlessly with our customers’ pre-existing workflows. These changes enhance those recently made in our 10.2 release, thus creating even more options for those looking to automate their expense management.

Purchases Page

Delete Receipt Button

You now have the power to delete a receipt image when opening the associated expense. Clicking the “Edit” icon will now reveal a trash can-shaped “Delete” button in the corner of the image.

Tallie 10.3 Release Blog

Credit Card Page

Check Status of Connected Cards

Upon visiting the Credit Card page, Tallie will automatically check the connection status of your cards. If you do have connected credit cards that are experiencing connectivity issues (such as an invalid password or a connection error with your bank) Tallie will display a more detailed call to action, letting you know how to resolve the issue. In the meantime, you will now be able to see and interact with your existing charges, regardless of alerts.

CSV Templates

New Standard Payroll Export Templates

Last release, we also rolled out the ability to create an additional CSV upon export. As a reminder, you can turn this on by visiting “Features” and toggling “Turn on .CSV Export Templates for custom exporting to third party systems.” Once this feature is enabled, go to “Integration & Sync,” and then click on “.CSV Templates.”

You’ll now see ADP and Paychex listed alongside our existing Bill.com and Practice Engine templates.

Tallie Version 10.3

Moveable CSV Export Template Fields

Want to change the placement of column data? You can now simply move them up and down rather than having to delete and re-create. This will make the process of customizing your reports much more flexible.

Tallie Version 10.3

Tallie Version 10.3

Reset Button

Our last release saw expanded CSV support, as well as new custom export and templates. Now, you can click “Reset” when viewing the template itself in order to restore it to Tallie’s default CSV template.

Tallie Version 10.3

Export Page

Updated Export Page

You’ll notice that we’ve made a few tweaks the next time you visit the Export page. Our improved interface displays more information in a much more intuitive manner, including your set export preferences, as well as Submitted and Approved date columns on the export list.

Change Report Order on Export Page

This is a big change to the Export page, and one that we’re proud to implement. Tallie will not only show you the submitted and approved dates for each of your reports, but will also sort them by the date they were last approved by their manager.

Tallie Version 10.3

We look forward to hearing how these changes, coupled with those in our 10.2 release, have improved your expense report process. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie Android App 3.0 Release Notes: Mileage Tracking, Quick Add Functionality, and Error/Duplicate Flagging

We’re proud to reveal the latest version of the Tallie Android app! Version 3.0 makes it easier to capture your receipts and expenses on the go. Whether it’s grabbing a dozen receipts from your photo library at once, capturing your mileage, or manually entering expenses, this release has you covered. Once you’re inside the app, it’s just one tap to access the camera and two taps to create any other expense. Talk about a snap! Read on for more details about these and other new features available to Android users.

New “Quick Add” Features

Once you’ve logged into Tallie, you can tap the green “Add” icon to launch a number of intuitive features. Simply swipe left or right to view them all. Here are your new options:

Snap

After launching “Quick Add,” tap once to snap a picture of a receipt with your camera. This will import the image and run it through our receipt processing system. We’ll discern and enter the merchant name, date, amount and expense category.

Tallie Android App

Mileage

Now it’s easy to record your mileage with your Android phone. Our app will place you near your starting position, and then track where you end up. Just tap “Stop,” once you’ve finished your trip to end the mileage tracking. Or, if you like, you can manually enter your starting point and destination in advance. Either way, once you’ve created a mileage expense, you can easily edit or delete it as needed.

Tallie Android App

After your trip has been saved, you can enter pertinent information just as you would with any other expense. Mileage tracking supports Category, Date, Reasons and Class, Billable states and Project or Department (if applicable).

Tallie Android App

Create

Now it’s simple to create an expense even if you don’t have a receipt. Just swipe over to the “Create” screen, enter your expense details, and tap again to save.

Tallie Android App

Import

Are you someone who likes to take shot after shot of your receipts? You now have the power to select 5, 10, or even 20 images at once from your photo library and import them directly into Tallie. Simply tap the pictures you want, hit “Import” and we’ll begin processing them for you.

Tallie Android App

Functionality

Once you’ve imported your expenses, it’s easy to move to them onto new reports, existing reports, or check to see if you have any duplicates before submission. But don’t worry–even if you find an error after the fact, you can still “unsubmit” and edit the report before it’s been approved (or rejected!)

Creating or Adding Expenses to a Report

To add an expense to a new or existing report, simply tap the expenses themselves. Then hit the “Move” button (highlighted by the arrow below) to send them to the expense report of your choice.

Tallie Android App

Flagged Expenses: Possible Duplicates and Out of Policy

Tallie now displays warnings for expenses which may be duplicates or are out of policy. You can tap on any of the flagged expenses to either make the necessary edits or delete them outright. However, if you would like to merge a receipt with its duplicate, you’ll need to log in to Tallie on the web.

Below you’ll see an example of some expenses flagged as out of policy, as well as some possible duplicates.

Tallie Android App

 

After tapping on the “Out of Policy” expense, you’ll be presented with an option to view the policy. Doing so will show you the actual restrictions set by the administrator, as well as any required changes.

Tallie Android App

With these new features, version 3.0 makes it easier than ever before to capture your receipts and expenses on-the-go. From the moment you complete your transaction, to when it’s time to submit your report, Tallie’s Android app makes it easier than ever to automate your expenses from anywhere. Ready to see for yourself? Download the updated app today from Google Play!