Tallie 12.4 Time & Expense Tracking Software Release Notes

The main focus of this release was continuing improvements to reduce user friction and fixing bugs in both time and expense products. Read on for more details!

New CSV Export Fields

We’ve introduced three new CSV Export fields to Tallie, including User Class Default, User Location Default, and User Department Default. These new fields will populate the CSV file with the default class, department or location mapped on the user profile instead of those mapped on the expense.

New fields in the template builder.

 

User default mappings.

Additional Enhancements & Fixes

  • New Currencies: Belarusian Ruble (BYN) , Honduran Lempira (HNL), Cuban Convertible Peso (CUC)
  • When clicking Itemize in the middle of an expense create session, we’ll copy over any existing expense data to the first itemized line so it doesn’t get lost
  • Fixed the issue where the Tallie Time project list doesn’t load past a certain point
  • Fixed the issue where Tallie Time projects were available to users who were not assigned to them
  • Fixed the Semi-monthly pay cycle issue, to ensure it does not skip a week
  • Fixed the issue where Tallie was unable to export vendor credits with class to QBO-connected Bill.com
  • Fixed the issue where approvers, permissions, and bill & pay rates do not save upon creating a new user manually
  • Fixed the issue where the Remind Approver button is disabled if the report contains itemized expenses
  • Fixed Mass Update issues, including the internal server error that comes up when removing Location, Department, and/or Manager from people and the Select All option

 

We look forward to hearing how these upgrades have made managing your time and expenses even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie 12.3 Time & Expense Tracking Software Release Notes

The main focus for this release has been beginning our iterative improvements to reduce user friction and fixing bugs in both time and expense products. Read on for more details!

New Help Icon in the Upper-right Corner

We strive to make Tallie an intuitive, easy-to-use product, but occasionally there are certain features, best practices and frequent asked questions that require a little bit more of an explanation. Our knowledge base houses all of the above and more.

Tallie Time & Expense Tracking Software - Help

Access the knowledge base article for the page you’re viewing by clicking the Help icon.

To make these helpful resources more accessible, we added a Help icon in the upper-right corner of every Tallie page in addition to the existing Help link in the user menu. Clicking on either one will take you directly to the support article of the page you’re currently viewing.

Additional Enhancements & Fixes

  • New Currency: Kuwaiti Dinar (KWD)
  • Added support for time export to QuickBooks Online Essentials
  • Fixed emailed receipts remain in processing in multi-enterprise accounts
  • Fixed the issue where the option to assign Approve permission is unavailable in Mass Update
  • Fixed the erroneous, benign error “Sync could not be completed” during the initial syncs with QuickBooks Desktop
  • Fixed the instance of reports being stuck in Queued when re-exporting corporate card transactions to a bank account

 

We look forward to hearing how these upgrades have made managing your time and expenses even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie 12.2 Expense Report Software Release Notes

In the last few weeks, we’ve been focusing on improving the performance of our brand new time product as well as addressing high priority issues. In addition, we’re officially releasing one of our most popular beta features, Executive Assistant. Read on for more details!

Executive Assistant is now out of Beta

If there is an administrative assistant at your company who manages expense entry, coding, matching and/or submission, this feature is for you!

You can now enable the Executive Assistant functionality from the Features page in Tallie settings. Once Executive Assistant is enabled, an individual user can be given the “Access/Manage Other Accounts” permission. From there, you may assign the user a specific subset of permissions for management of others’ accounts.

Tallie Expense Report Software - Executive Assistant

Executive Assistants are able to manage specific tasks without receiving full access to the admin account.

Executive assistants are able to switch between profiles easily without needing to sign out of their personal Tallie account.

Tallie Expense Report Software - Executive Assistant

Executive Assistants can switch profiles easily in the user settings menu.

We’ve collected valuable feedback in the beta phase and fine tuned the feature in order to prepare it for wide release. Thank you to all who participated in the beta program!

Sort and Filter in Tallie Time

The sort and filter for the time product shares the same basic idea as that for expenses, with the addition of dimensions. Depending on your accounting system and company settings, the availability of certain dimensions in the sort and filter menu may vary.

Tallie Expense Report Software - Sort and Filter

To activate sort and filter, simply click Sort Time Entries By and select an option to narrow your list of time entries. Depending on your selection, you can filter the results even further, such as switching between ascending and descending order or choosing to view all time entries submitted within a specific date range.

Tallie Expense Report Software - Sort by submitted date

In addition to the Time Entry page, the sort and filter feature is also available on Approval and Export pages, giving approvers and exporters more control over how the time entries are presented to them.

Tallie Expense Report Software - Approval page sort and filter

The sort and filter functionality is available on Time Entry, Approval and Export pages.

Product Enhancements & Bug Fixes

  • Time rejection email now includes rejection reason
  • Fixed Time Entry page not loading in Safari: For optimized results in Tallie Time, please continue using Chrome during the beta phase.
  • Fixed the issue where Executive Assistant’s active dates are not honored
  • Fixed the issue where Executive Assistant settings show “Track Time” in expense-only enterprises
  • Made sure we handle processing of non-standard PDF files more gracefully so they don’t slow down general receipt processing speeds
  • Made sure we only validate for projects and classes when exporting to QuickBooks
  • Made sure auto-import for credit card statement upload skips payments
  • Fixed the issue where Approver tab is missing in newly-created resold accounts

We look forward to hearing how these upgrades have made managing your time and expenses even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Introducing Tallie Time — Tallie Expense Report Software 12.1 Release Notes

Since the launch of Tallie, we’ve been regularly adding new features and enhancements to the product, with the goal of bringing you the expense-tracking software that saves you the most time. Over the last year or so, we realized that our customers were looking for a comprehensive time and expense product all in a single application. Our focus in the last couple of months has been to build a new time-tracking product within Tallie, designed and developed to share the same experience of Tallie Expense. With this release, we’re excited to introduce Tallie Time as a beta product! This is a restricted beta, as the product is best suited for customers who track time for customer billing purposes. Read on for a detailed list of features, and please reach out to support@usetallie.com if you think your company would be a good fit for beta testing!

Enter time with just a few clicks or taps

Creating time entries in Tallie is just as simple as creating expenses. We’ve added a new “Track Time” permission to user profiles for customers who have Tallie Time beta enabled. For those users with the Track Time permission, a new Time entry page can be found in the top navigation bar of the web app and a Time entry mode can be accessed from within the Tallie mobile apps.

Tallie Expense Report Software - Time Entry Page

Enter time and keep track of the status of your submitted entries on the Time Entry page.

The latest mobile apps v4.1 are now available in the App Store and Google Play. This release features time-tracking functionality and various bug fixes. Users with the Track Time permission will be able to create time entries by tapping the plus button in the Android app, or toggling to Time at the top of the screen and tapping the plus button in the iOS app.

Tallie Expense Report Software - Create time entry from the iOS app

Tallie Expense Report Software - Create time entry from the Android app

Creating time entries in Tallie mobile apps is as simple as a few taps.

When entering time, the mandatory fields are date, duration and time type. In addition, users can map the appropriate dimensional data, including project, customer, class, department, and location to a time entry, or flag a time entry as billable to a client. The availability of these fields are all controlled by the admin settings within Tallie, giving you more control over how your users track time. Additionally, users can choose to record time against a single day or multiple days from the same dialog screen.

Tallie Expense Report Software - Create Time Entry

Enter time for a single day or multiple days from the same screen.

Email notifications make time approval easier than ever

If you use Tallie to track expenses, you have experienced the convenience of email approval and rejection. Whenever someone submits time, the time approver will receive a notification within a few minutes to either approve or reject directly from the email. In order to prevent approvers from getting inundated by approval notifications, time entries submitted within a certain timeframe will be included on the same email.

Tallie Expense Report Software - Approval Email

Approve or reject time from approval notifications — no separate login required.

In case of a rejection, the submitter will receive a rejection notification so they’ll know to edit and resubmit in a timely manner. Approval notifications go to the executive assistant(s) of the submitter and the approver as well, if such role has been configured in your account.

View time entries by user and pay period on the new Time Approval page

We’ve added a new Time Approval page under the Approval tab. If your enterprise has both Time and Expense enabled, you’ll be able to easily switch between the respective approval pages. Time entries are grouped by pay periods, and approvers can select one or a few pay periods and approve them from this page. Similar to the Expense Approval page, there’s a “View approved entries” in the upper-right corner which has an archive of all time entries previously-approved by the approver.

Tallie Expense Report Software - Approval Page

Select one or a few pay periods to approve, or click on a pay period and approve by submitter.

Clicking on a pay period will take you to a page where you can browse all entries pending approval, grouped by submitters. There are three different ways to approve or reject. First, you can click Approve All/Reject All to mass approve/reject entries submitted by a user. Second, you can hover over the down arrow on the far right and click “Approve Time Entry” or “Reject Time Entry” in the action menu to approve or reject individual entries. Finally, you can select a few entries and hit “Approve Selected” or “Reject Selected.”

Tallie Expense Report Software - Approval Page User View

Approve or reject individual entries from the action menu.

Export time to QuickBooks Online and/or payroll

Any user with the Export permission can access the Time Export page and export from there. The primary view of Time Export page is made up of two sections: Pay Periods ready for export and batches of time entries in the process of export.

Tallie Expense Report Software - Time Export Page

Time Export page is made up of pay cycles ready for export and batches. A batch is a group of time entries exported together.

The orange Export Alerts badge has information that would give you better visibility into the current submission status of the pay period:

Tallie Expense Report Software - Time Export Alerts

Export Alerts dialog gives you a clear idea of the current status of a pay period.

Clicking on a batch or a pay period on the Time Export page will show you the content of the batch or the pay period, where time entries are grouped by submitters. From here, you can then drill down further to the user view.

Tallie Expense Report Software - Time Export Page

Ready for export entries are grouped by submitters when viewing a specific pay period.

Tallie Expense Report Software - Time Export Page User View

User view of the Export page displays all time entry details and any export errors.

All Tallie integrations are supported for data sync, however, QuickBooks Online Plus is the only accounting software supported for direct time export during the beta period. For other accounting software users, we have updated our CSV export feature to incorporate the time-related additions. This will allow you to export time data from Tallie as CSV files and upload them to your payroll provider and/or ERP.

Tallie Expense Report Software - Export time to QuickBooks Online

Time exported to QuickBooks Online can be found in Weekly Timesheet.

New Affiliate client templates significantly reduce the workload when creating a new client

Many of our accounting partners (affiliates) have standardized on specific customer configurations, with certain features, expense categories, etc. made available to similar clients. The goal behind affiliate templates is to streamline the process for creating standardized resold client accounts by allowing affiliates to create templates based on existing clients’ settings and to select a specific template when creating a new resold account. If you don’t have a standardized process, just select the default expense template.

To create a template based on a client, click on the pencil icon on the right side of the client’s name in Reseller Management portal. At this time, only expense settings are included in affiliate templates.

Tallie Expense Report Software - Affiliate Template

Tallie Expense Report Software - Affiliate Templates

Create a template based on an existing client’s settings by clicking the pencil button.

Additional Enhancements

  • Intacct GL posting date on AP bills is populated with the prompted date now
  • Fixed the issue where some expense reports containing mileage expenses are $.01 short in Intacct

Looking for a product that supports billable time-tracking and has export capabilities to QBO and payroll software? We’re happy to show you how Tallie Time beta could save you time. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Enhanced Corporate Card Control: Tallie Expense Reports Software 11.3 Release Notes

Here at Tallie, we understand that credit card transaction management is mission-critical for your expense report software. Our goal is to provide the most reliable credit card options among all the expense tracking products on the market, and streamline the processes for significant time savings. In this release, we are introducing our “Bank Data Delivery” credit card import experience for Visa and American Express. Additionally, we added the ability to export corporate card expenses to bank accounts in QuickBooks.

Bank Data Delivery Credit Card Feeds

At Tallie, we take pride on the award-winning integrations we’ve built from the ground up. In order to support an even wider range of financial institutions and provide comprehensive in-house support for credit cards, we implemented our newest credit card integration, Bank Data Delivery. Bank Data Delivery is the fourth credit card transaction import method we provide, which will coexist with credit card aggregator, statement upload, and Direct Connect (OFX). Because it requires an agreement with your bank, to initiate a Bank Data Delivery connection admins must contact a Product Expert, who will enable the feature, walk you through the setup and ensure a successful data delivery from your bank.

Tallie Expense Report Software - Bank Data Delivery Credit Card Feeds

Bank Data Delivery supports corporate card sub-accounts from Visa and American Express. New sub-account shows up automatically when the bank sends transactions attributed to it.

Bank Data Delivery is optimal for businesses with commercial cards that need support for tens to hundreds of corporate card sub-accounts. Once a profile setup has been completed, the credit card feed will appear like a normal feed as our current connection methods. Similar to the functionality when a new account is detected by our aggregator or PEX, when the bank sends transactions attributed to a new sub-account, it will show up on the Credit Cards page automatically.

At this time, Visa and American Express are fully supported. We plan to roll out Bank Data Delivery to MasterCard in early 2017. See our KB article for more details.

Export Corporate Card Transactions to Bank Accounts in QuickBooks

Admins who use Tallie to track debit card and/or bank account transactions (or use our PEX Card integration) can now export to QBD bank accounts! QBO users have had this functionality for a while and now QBD users can do the same.

To use this feature, simply map the corporate card to a bank account on Manage Lists > Company Cards page, and export per usual. Non-reimbursable charge export generates a check, while non-reimbursable credit export generates a deposit. Note that both charge and credit are exported to the specific, individual account mapped to the account on the Company Cards page. This feature also honors export settings including “Send merchant name to accounting” and custom payment memo.

Tallie Expense Report Software - Export Corporate Card Transactions to Bank Accounts in QuickBooks

Non-reimbursable charges are exported to the Bank account mapped to the company card.

 

Tallie Expense Report Software - Export Corporate Card Transactions to Bank Accounts in QuickBooks

Non-reimbursable credits are exported as deposits to the Bank account mapped to the Company Card. The “Received From” field contains the merchant name.

New Version of TallieConnect for QuickBooks Desktop Users

We have updated our QuickBooks Desktop sync tool TallieConnect to version 11.1.30. This version addresses the export duplication issues for customers in hosted environment and has been fully tested for QB 2017 compatibility.

Tallie Expense Report Software - TallieConnect Wrong File Detection

Warning when the selected QuickBooks file is not the same as the previously-synced file for the logged-in enterprise.

For admins who manage multiple Tallie accounts, we also made it harder to sync the wrong QB file by displaying a warning when the selected file to sync is different from the previously-synced one.

Tallie Expense Report Software - New TallieConnect Settings

New Settings menu: Ability to allow background syncing and turn off notifications.

Additionally, we made some changes to improve user experience, including the ability to suppress notifications and sounds in Settings, ability to allow TallieConnect to do background syncing, which will prevent QuickBooks from opening a secondary window when the correct file is already open in the primary window, and display a notification when Tallie is in maintenance mode. Download and install the latest version now to take full advantage of TallieConnect!

Additional Enhancements & Fixes

  • Sync Settings: Ask a Product Expert about configurable sync restrictions and the ability to suppress billable flag on export. (Only available to be configured by a Product Expert)
  • New Currency: Tunisian Dinar (TND)
  • CSV Export Template: We have added two additional Tallie Field options for Custom Export Date.
  • Intacct Multi-Entity: Ability to mass update “Export expenses to” in People list
  • Fixed additional approvers disappearing or not saving issue.
  • Fixed various QB export issues, including erroneous error “Merchant name already exists,” not billable expenses with project info being exported as billable, and various incidents of reports being stuck in Queued.
  • Fixed Analytics page fails to load when sorted by Merchant.

Happy holidays from Tallie!

We love your feedback, because it helps us improve the experience for everyone. Let us know how these updates help your workflow. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

The Fastest Expense Coding You’ve Ever Seen: Tallie 11.2 Expense Report Software Release Notes Featuring Spreadsheet View

We’ve been working on a new feature on the Purchases page for the past few months and we’re excited to unveil it in this release — the Purchases Page Spreadsheet view! Built with usability and efficiency in mind, the Spreadsheet view is the easiest-to-edit view on the Purchases page thus far. In addition, we implemented notifications to approvers when reports have been unsubmitted, added support for export as draft to Intacct, and addressed a variety of export issues that were raised since the last release. Read on for more details!

Purchases Page Spreadsheet View

The much-anticipated Spreadsheet view is now live! In the upper-right corner of the Purchases page, you can now switch between the Tallie signature tile view, the table view, and the latest Spreadsheet view. The Spreadsheet view is designed to provide power users a way to rapidly code and edit expenses by incorporating tab and return commands to navigate between cells. By displaying all expense details in individual cells, the Spreadsheet view also offers enhanced visibility.

Tallie Expense Report Software - Purchases Page Spreadsheet View

The Purchases Page Spreadsheet View features in-line edit and tab and return commands to navigate between cells.

Similar to Microsoft Excel, hitting the Return/Enter key saves the current cell’s content and navigates to the cell below, and the Tab key moves the cursor to the cell on the right after saving the current cell’s content. The Tab and Return magic doesn’t end here. Holding down the shift key and hitting Return saves the current cell’s content and takes you to the cell above it, while Shift + Tab saves the current cell before moving the cursor to the cell on the left. Just like Tile and Table views, use the category icons to select a few expenses. Once these expenses are selected, you may choose to edit all, delete all or start a report with the selected expenses.

We released Spreadsheet as a beta feature as we continue to fine-tune it, and we’re excited to hear your feedback and suggestions if you have any! Please note at this time Spreadsheet view is not supported in Firefox or IE browsers (including Edge).

Export Expense Reports as Draft to Intacct

The majority of our Intacct customers rely on Tallie to handle their approval process for expenses prior to export to Intacct. However, some of you have requested additional flexibility to allow for later approval processes in Intacct after export from Tallie. In order to serve your needs, we now offer export to both the Accounts Payable module (bills) and Time & Expense module (expense reports) in Draft state, in addition to the already-supported Approved state. Please note that a manual process is required in Intacct to mark these Draft bills and expense reports as Approved prior to payment.

Tallie Expense Report Software - Export to Intacct as Draft

Exporting reimbursable expenses in Draft state provides additional flexibility for exported data in Intacct.

Notifications to Approvers When Reports Have Been Unsubmitted

Tallie now sends a notification to anyone who received an approval email when the report has been unsubmitted, regardless of whether they’ve approved the report or not. (We released this feature early so you might have noticed it already!)

Tallie Expense Report Software - Unsubmit Notifications

Email notifications are sent to approvers when a report has been unsubmitted.

Additional Enhancements & Fixes

    • Analytics Page: New data added to Analytics CSV download, including credit card column, submit date, approved date, and export date.
    • Custom Payment Memo: We have added additional fields for customizing your payment memo on export. Please refer to our Customizing Payment Memo support article for more info.
    • Intacct Users: Stalled sync issue observed in Tallie accounts connected via Console credentials is fixed.
    • New Currency: GTQ Guatemalan Quetzal
    • Fixed various export issues, including page refresh being needed to see export error details, exported reports not being marked as Exported, incorrect expense item status messages when export destinations are split, hidden export errors causing reports to be stuck in Queued, reports being stuck in Queued when QBO token is bad, and various incidents of reports being stuck in export states that were unrelated to TallieConnect or QBO statuses.

We love to hear from you — even if it’s just to say hi. Let us know how these updates to our expense report software help your team. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Critical Information at Your Fingertips: Tallie Expense Report Software 11.1 Release Notes

There’s been a mantra around the Tallie offices in the last few months — we’re on a mission to ensure a seamless expense report software management process for our client administrators. It’s a complex process to keep all your systems in sync, so we strive to keep it simple and functioning smoothly.

With that in mind, Tallie engineers have created a more robust export experience for our software release version 11.1 that provides you with more comprehensive status and historical information than ever before. Additionally, we’ve added a few enhancements to our integrations (particularly Intacct) and will begin sending out invoice and payment confirmation via email with the next billing cycle.

Export Status Tracking

Prior to exporting to any integrated system, Tallie has always run each expense report through a comprehensive validation process, where Tallie validates that all mapped entities on the report are active and properly linked to entities in the accounting system. If errors are found, the report will be placed in error state with specific steps towards remediation indicated. Once validation is complete, Tallie processes the expense data into a format appropriate for transmission to the target system and finally delivers the data. In version 11.1, we are now displaying to our users exactly which expenses and reports are validating or processing at any given time, before being transmitted. We hope this further transparency will help with troubleshooting and understanding of our process.

Tallie Expense Report Softaware - Status Tracking on Report Line Items

The status and destination of each expense is communicated in real time while the expense report is being exported.

What does Queued Status Mean?

If a report remains in queued state for a duration of time, Tallie is waiting to connect to the integrated system. QuickBooks Desktop customers can clear reports from queued state by signing in and connecting TallieConnect.

Expense Export History

Tallie’s powerful multi-destination export logic is capable of breaking apart a report and exporting it to a wide variety of destinations, including payroll files, practice management files, accounting systems and bill pay systems, all with the click of the Export button. With this power comes great responsibility, so we’re now appending an export history record to each individual expense on the export page. This history area will communicate to you where each expense has been exported and the most recent date/time of that export action.

Tallie Expense Report Software - Export History on Report Line Items

Once an expense has been exported, Tallie provides you with the destination and date/time of the export event.

Email Notifications for Subscription Billing

Tallie regularly bills our clients at the close of the month. We’ve made our invoices available in the Billing area of Settings for quite some time, but now we’re also going to send each system administrator an email with the full invoice prior to charging the credit card, and a follow-up receipt once the payment has gone through. We hope this helps you better track your Tallie costs. Please note that if you are on the Enterprise Plan, you may not receive these emails as regularly. Please refer to your signed agreement for your billing cadence.

Tallie Expense Report Software - Payment Receipt Confirmation

Invoice and payment receipt emails containing line item detail will be sent to company administrators.

Additional Feature Enhancements

  • Intacct Users: You can now mass update selection of export enterprise (Export Expenses To) on People page.
  • Intacct Users: We now provide Vendor on the line item when exporting to Accounts Payable.
  • Intacct Users: Your account can now be configured so that managers from Intacct are no longer assigned as approvers during sync. Please contact Support for system configuration.
  • New Currencies Added: MYR Malaysian Ringgit, EGP Egyptian Pound
  • Fixed: Archived expense categories are no longer being auto-mapped on iOS and Android apps.
  • Fixed Some customers had difficulty deleting credit card profiles.

Do these updates improve your process? Send us your thoughts on the latest version of Tallie expense report software – we love your feedback. You can reach out to our Product Expert team by email at support@usetallie.com or by calling 888-874-1118 Ext 2.

More Options & Better Performance: Tallie Expense Report Software 10.10 Release Notes

Fresh on the heels of our updated expense report app for iOS and Android, we’re happy to announce the release of Tallie expense report software v10.10. We focused on giving our account administrators a greater range of options for managing Tallie accounts and spent quite a bit of time improving overall Tallie performance. Additionally, we’ve released a brand new status page at status.tallie.com, which you can use to track Tallie uptime. If you’d like to be the first to know about our scheduled maintenance or performance issues, subscribe to updates on that page. Here are some more details on the release:

Drop-Down Menu Performance

When it’s time to code your expenses to classes, projects and other accounting list data, you want the process to be quick and painless. We’ve introduced a few solutions to help you along.

Tallie Expense Report Software Improved Drop Down Menu Performance

Visual Display of Relationships
Let’s say you have multiple layers of projects, departments or locations. We now help you sort through this data by displaying parent-child relationships with visual indentation in the lists.

Search by Parent Project
For our customers who use the Tallie projects list to manage multiple jobs for each of their clients, we’ve built the ability to search for sub-projects by the parent name.

Accounting Code Display
If your company uses codes to reference classes, locations, customers and any other list data, we’ll show those codes to you in the drop down menu as well.

Billable Feature Controller

We originally built Tallie with professional service providers in mind, giving them powerful tools to track expenses against customers and jobs, as well as the flexibility to bill expenses directly back to clients. As it turns out, many of our customers who love Tallie actually don’t have any need for these project billing features. With this release, we’re offering the ability to hide this functionality for all your users, right from the Features page in the Company Preferences area of Tallie Settings.

Tallie Expense Report Software Billable Feature Controller

Integrations Performance

Tallie’s best in class direct integrations with QuickBooks, QuickBooks Online, Bill.com, Intacct and Xero are constantly being tuned and improved. Plus, our recently released scheduled file data transfer integrations for other accounting and practice management systems are getting regular improvements as well. Here are a few of the enhancements we offer with this release:

Tallie Expense Report Software Syncs with Bill.com and QuickBooks Online

Certified Support for Bill.com’s Sync 2.0 for QuickBooks Online
Tallie is the only expense report software offering simultaneous integration with both Bill.com and an accounting system. Bill.com recently upgraded their support for QuickBooks Online, and this release guarantees simultaneous support for customers using the Sync 2.0 between Bill.com and QuickBooks Online. Plus, we’re now ensuring that Tallie always syncs with both QuickBooks Online and Bill.com, even if your Tallie environment is configured to export only to Bill.com.

Fewer Sync Errors
Tallie uses sync errors to communicate when issues need to be addressed in communicating with other systems, but sometimes the sync errors can be extra unnecessary information. We’ve suppressed some of these basic errors so you can enjoy Tallie without the extra chatter.

Improved Processing of Massive Files
We have a few customers who use our file data transfer integration to send tens of thousands of projects to Tallie from their practice management systems. We’ve updated how we work through those files to get better performance than before.

Feature Improvements

In addition, we made a couple of additional functional improvements to Tallie. They include:

  • More improvements were made to the duplicate detection algorithm to make it more accurate
  • We added two new currencies: Vietnamese Dong and Mozambican Meticals
  • We’ve begun a process to help resolve issues with duplicated transactions delivered to Tallie from credit card bank transaction feeds. This release should provide some improvement, with more to come.

Bug Fixes

There were also quite a few small issues resolved in this release. They include:

  • Custom payment memo is applied to item-mapped credit card transactions in Xero, QuickBooks Online and QuickBooks Desktop
  • When exporting paid bills to BIll.com, the invoice date now always matches the process date
  • Some customers reported issues in viewing HTML receipts after export to Bill.com. We’ve resolved that issue.
  • Our usage graph that we provide in the Billing area to track your usage to date showed a false spike half way through last month. We’ve resolved that issue as well.

We love to hear from you — even if it’s just to say hi. Let us know how these updates to our expense report software help your team. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Supercharged Duplicate Detection & Automated Data Transfer: Tallie Expense Report Software 10.9 Release Notes

It’s getting well into fall and we’re dreaming of changing leaves, hot chocolate by fireplaces and the upcoming holidays. In the spirit of sharing the warm fuzzies, we’ve just released some major new developments that will make accountants’ hearts sing. Take a look at some of the highlights from the newest version of Tallie’s expense report software and let us know what you think!

Expanded & Enhanced Duplicate Management Tools

After speaking with many of our clients, we discovered that there were a few key areas where we could provide meaningful enhancements to your experience with managing duplicate expenses.

Review All Duplicates at Once
Gone are the days where you must search the page for any orange Possible Duplicates flag. Clicking on one duplicate pair will bring up a lightbox that will allow you to review all duplicate pairs on the page sequentially, without having to leave that view.

Expense report software duplicate detection

Differentiate Between User-Rejected Pairs and User-Ignored Pairs
Approvers and finance teams have historically been notified of possible duplicate pairs, no matter whether the original submitter ignored the flag or dismissed the flag. In order to cut down on noise and provide an additional layer of meaningful visibility, approvers and admins will now see a gray “Not Duplicates” flag which indicates when the submitter rejected a possible duplicate pair. The traditional orange “Possible Duplicates” flag will remain in place whenever a submitter has chosen to ignore the flag and submit anyway.

Expense Report Software User Rejected Duplicates

Duplicate Resolution Rights Granted to Approvers and Administrators
In the past, approvers and finance teams could only review expenses flagged as duplicates, but could not resolve them. This created a process requiring an expense report rejection, a delay for the submitter to resolve the issue, then a restart of the approval process. In order to cut out unnecessary delays, approvers can now merge expenses they believe to be duplicates and administrators can merge or delete duplicates. Furthermore, if the duplicate flag was rejected by the original submitter (see section above), approvers and administrators can override that decision.

Expense Report Software Duplicate Decision Override

Now Offering Automated Data Transfer for ANY System

We’ve often gotten requests during implementation for custom integrations with on-premise solutions like Microsoft Dynamics GP, Oracle or practice management systems. We’re thrilled to announce that this release includes the capability to establish an automated data transfer process between Tallie and any non-integrated system via sFTP scripted file transfer.

Expense Report Software File Upload Templates

On the Tallie side, the setup couldn’t be easier. Any account can be configured to receive data via sFTP simply by flipping a switch. Once sFTP is activated, Tallie provides you with standardized data template files as well as a custom username/password combination for Tallie’s sFTP server. You can then implement a scripting process in your system to pull data out in a format compatible with the template files and deliver updates to Tallie on a regular basis.

If you are interested in configuring your system to for automated data transfer with Tallie, please reach out to our Product Experts at support@usetallie.com who can guide you through the process or connect you with a VAR who is experienced with scripting data retrieval from your system.

Learn more about how Tallie develops expense report software integrations.

Additional Product Updates

Streamlined Expense Report Header
Many of you take advantage of our corporate credit card auto-bundling feature, which offers automated expense report creation per credit card per statement. We’ve updated the naming convention for those reports so they’re easier to organize and compare. Plus, we’ve added a “sticky” header for all expense reports, so the title and control functions are visible as you scroll.

Expense Report Software Credit Card Statement

Brand New TallieConnect for QuickBooks for Windows Customers
TallieConnect is our proprietary syncing engine that allows for instant data transfer between Tallie and QuickBooks for Windows. The newest version brings a lot of great features including: Hosted Environment mode, instant activity-based sync back to Tallie when a change is made in QuickBooks (provided TallieConnect is running), ability to auto-upgrade TallieConnect versions in the future, and much more. Please download and install the most recent version from your Settings home page as soon as possible.

Expense Report Software Updated QuickBooks Sync Engine

Custom Memo Support for Items
Typically, payment memos on bills, checks and credit card charges are populated with Item Description, a field that is synced between Tallie and your accounting or bill pay system. However, we’ve received many requests to be able to customize the memo based on the specific transaction. We now offer customization on both the individual Item and the Export Settings pages. This feature is compatible with every Tallie integration, which includes QuickBooks for Windows, QuickBooks Online, Xero, Bill.com and Intacct.

Expense Report Software Custom Memo for Items

We want your feedback! Let us know how these updates to our expense report software experience help your team and its workflow. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie Feature Support for Each Version of QuickBooks Online

Tallie is proud of our robust, bi-directional integration with all three versions of QuickBooks Online: Simple Start, Essentials, and Plus. However, just as each version of Intuit’s Cloud-based accounting software offers different features, Tallie supports these different features appropriately in each.

Here are the features supported in each version of QuickBooks Online:

 Simple Start  Essentials  Plus
 Checks  Yes  Yes  Yes
 Vendors  Yes  Yes  Yes
 Items  Yes  Yes  Yes
 Terms  Yes  Yes  Yes
 Accounts  Yes  Yes  Yes
 Purchase orders  No  Yes  Yes
 Bills  No  Yes  Yes
 Projects  No  No  Yes
 Class  No  No  Yes

 

When users try to export an unsupported feature from Tallie, they will now be prompted to upgrade their version of QuickBooks Online.

Tallie-expense-reports-quickbooks-online

If you have any questions about our expense report software, or our integration with QuickBooks Online, feel free to call our support team at 888- 874-1118 Ext 2. We’d be happy to help you out!

Automate your expense reports with Tallie FREE for 14 days – no credit card or commitment required. Care for a walkthrough by a trained expert first? You can schedule a free Tallie product demo with one of our experts.