Tallie 12.6 Expense Tracking Software Release Notes

For our first release of 2018, the Tallie team is excited to introduce a variety of features that will kickstart your year of expense reporting. We analyzed the frequently requested improvements to our software and delivered the ones that will benefit the most of you. Take a look — we hope you enjoy!

New Receipt Controls: Ability to Zoom in and Download Original Files

In our most recent mobile app release, we introduced the ability to zoom in on receipts so you can review them in closer detail. This functionality is now supported in Tallie web as well. Simply hover over a receipt and click anywhere to activate the zoom feature. The “Original” link in the upper-right corner of the receipt window will allow you to download the file in its original size. These new functions are available for receipts in all stages of Tallie.

Tallie Expense Report Software - Receipt Zoom

New receipt controls available: Zoom function and download original file 

Statement Upload Now Supports Credit Card Subaccounts

We understand that credit card transaction management is mission-critical for your expense report software. We’ve further improved our statement upload feature to add subaccounts support. Rather than requesting the bank to provide you with individual files for each subaccount, you can now upload a single file that contains several subaccounts to Tallie. Our transaction file processor will detect the total number of subaccounts in the file, feed transactions to existing subaccounts and create new accounts for unrecognized card numbers. With this feature and our very own credit card integration, Bank Data Delivery, we will be able to provide unparalleled credit card transaction management for an even larger portfolio of financial institutions across different sizes.

Tallie Expense Report Software - Subaccount Transaction Upload

Tallie detects new subaccounts in transaction files and automatically creates them, with transactions properly attributed to their corresponding accounts.

 

 

Tallie Expense Report Software - Subaccount Profiles

All of the credit card controls, including auto-import and subaccount deletion, are available for each subaccount created by statement upload.

Product Enhancements & Bug Fixes

  • Improved Intacct SmartEvents processing speed
  • Added the ability to export expense reports to Intacct using the user default currency
  • Added a setting that will lock down corporate card transaction dates. Contact Tallie Product Experts to enable this
  • Added a new field in CSV export template: Employee Vendor code
  • Fixed the issue where deleted expenses reports remained in mobile apps
  • Fixed the usage details table in Billing
  • Fixed the issue where expense totals did not reflect the correct reimbursement limit in the Spreadsheet view

 

We look forward to hearing how these upgrades have made managing your expense reports even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Intacct Advantage 2017: It was a blast, see you again next year!

And that’s a wrap! Intacct Advantage 2017 has come to a close. We hope all who attended this year’s event left the city of lights feeling like high rollers. The conference floor was buzzing in Las Vegas. Thanks to everyone who stopped by to visit us. It was a thrill to debut our combined Nexonia and Tallie booth.

We hope you enjoyed the refreshments and gifts! If you were still up at sunrise, our hangover kits definitely came in handy. Whether you came by for a demo or to recharge your conference juices, we had a great time chatting with new and old friends.

Kudos to our very own Director of UX and Product Engineering, Claire Milligan, who took the podium for a presentation on driving accurate forecasting through employee engagement and financial tools.

And we’d like to thank all of our partners who joined us at Top Golf for our East v. West team shootout. It was a great opportunity to come together for some face-to-face time and friendly competition. We didn’t all hit the greens, but we all took our swings! Bringing so many powerhouse names under one roof is a clear indication of how quickly the fintech industry continues to grow. It’s an exciting time to join the conversation and collaborate with organizations working to better the accounting process.

If you’re still gambling with paper receipts and excel sheets, check us out here. We look forward to seeing you all again at Intacct Advantage 2018!

Introducing Tallie Time — Tallie Expense Report Software 12.1 Release Notes

Since the launch of Tallie, we’ve been regularly adding new features and enhancements to the product, with the goal of bringing you the expense-tracking software that saves you the most time. Over the last year or so, we realized that our customers were looking for a comprehensive time and expense product all in a single application. Our focus in the last couple of months has been to build a new time-tracking product within Tallie, designed and developed to share the same experience of Tallie Expense. With this release, we’re excited to introduce Tallie Time as a beta product! This is a restricted beta, as the product is best suited for customers who track time for customer billing purposes. Read on for a detailed list of features, and please reach out to support@usetallie.com if you think your company would be a good fit for beta testing!

Enter time with just a few clicks or taps

Creating time entries in Tallie is just as simple as creating expenses. We’ve added a new “Track Time” permission to user profiles for customers who have Tallie Time beta enabled. For those users with the Track Time permission, a new Time entry page can be found in the top navigation bar of the web app and a Time entry mode can be accessed from within the Tallie mobile apps.

Tallie Expense Report Software - Time Entry Page

Enter time and keep track of the status of your submitted entries on the Time Entry page.

The latest mobile apps v4.1 are now available in the App Store and Google Play. This release features time-tracking functionality and various bug fixes. Users with the Track Time permission will be able to create time entries by tapping the plus button in the Android app, or toggling to Time at the top of the screen and tapping the plus button in the iOS app.

Tallie Expense Report Software - Create time entry from the iOS app

Tallie Expense Report Software - Create time entry from the Android app

Creating time entries in Tallie mobile apps is as simple as a few taps.

When entering time, the mandatory fields are date, duration and time type. In addition, users can map the appropriate dimensional data, including project, customer, class, department, and location to a time entry, or flag a time entry as billable to a client. The availability of these fields are all controlled by the admin settings within Tallie, giving you more control over how your users track time. Additionally, users can choose to record time against a single day or multiple days from the same dialog screen.

Tallie Expense Report Software - Create Time Entry

Enter time for a single day or multiple days from the same screen.

Email notifications make time approval easier than ever

If you use Tallie to track expenses, you have experienced the convenience of email approval and rejection. Whenever someone submits time, the time approver will receive a notification within a few minutes to either approve or reject directly from the email. In order to prevent approvers from getting inundated by approval notifications, time entries submitted within a certain timeframe will be included on the same email.

Tallie Expense Report Software - Approval Email

Approve or reject time from approval notifications — no separate login required.

In case of a rejection, the submitter will receive a rejection notification so they’ll know to edit and resubmit in a timely manner. Approval notifications go to the executive assistant(s) of the submitter and the approver as well, if such role has been configured in your account.

View time entries by user and pay period on the new Time Approval page

We’ve added a new Time Approval page under the Approval tab. If your enterprise has both Time and Expense enabled, you’ll be able to easily switch between the respective approval pages. Time entries are grouped by pay periods, and approvers can select one or a few pay periods and approve them from this page. Similar to the Expense Approval page, there’s a “View approved entries” in the upper-right corner which has an archive of all time entries previously-approved by the approver.

Tallie Expense Report Software - Approval Page

Select one or a few pay periods to approve, or click on a pay period and approve by submitter.

Clicking on a pay period will take you to a page where you can browse all entries pending approval, grouped by submitters. There are three different ways to approve or reject. First, you can click Approve All/Reject All to mass approve/reject entries submitted by a user. Second, you can hover over the down arrow on the far right and click “Approve Time Entry” or “Reject Time Entry” in the action menu to approve or reject individual entries. Finally, you can select a few entries and hit “Approve Selected” or “Reject Selected.”

Tallie Expense Report Software - Approval Page User View

Approve or reject individual entries from the action menu.

Export time to QuickBooks Online and/or payroll

Any user with the Export permission can access the Time Export page and export from there. The primary view of Time Export page is made up of two sections: Pay Periods ready for export and batches of time entries in the process of export.

Tallie Expense Report Software - Time Export Page

Time Export page is made up of pay cycles ready for export and batches. A batch is a group of time entries exported together.

The orange Export Alerts badge has information that would give you better visibility into the current submission status of the pay period:

Tallie Expense Report Software - Time Export Alerts

Export Alerts dialog gives you a clear idea of the current status of a pay period.

Clicking on a batch or a pay period on the Time Export page will show you the content of the batch or the pay period, where time entries are grouped by submitters. From here, you can then drill down further to the user view.

Tallie Expense Report Software - Time Export Page

Ready for export entries are grouped by submitters when viewing a specific pay period.

Tallie Expense Report Software - Time Export Page User View

User view of the Export page displays all time entry details and any export errors.

All Tallie integrations are supported for data sync, however, QuickBooks Online Plus is the only accounting software supported for direct time export during the beta period. For other accounting software users, we have updated our CSV export feature to incorporate the time-related additions. This will allow you to export time data from Tallie as CSV files and upload them to your payroll provider and/or ERP.

Tallie Expense Report Software - Export time to QuickBooks Online

Time exported to QuickBooks Online can be found in Weekly Timesheet.

New Affiliate client templates significantly reduce the workload when creating a new client

Many of our accounting partners (affiliates) have standardized on specific customer configurations, with certain features, expense categories, etc. made available to similar clients. The goal behind affiliate templates is to streamline the process for creating standardized resold client accounts by allowing affiliates to create templates based on existing clients’ settings and to select a specific template when creating a new resold account. If you don’t have a standardized process, just select the default expense template.

To create a template based on a client, click on the pencil icon on the right side of the client’s name in Reseller Management portal. At this time, only expense settings are included in affiliate templates.

Tallie Expense Report Software - Affiliate Template

Tallie Expense Report Software - Affiliate Templates

Create a template based on an existing client’s settings by clicking the pencil button.

Additional Enhancements

  • Intacct GL posting date on AP bills is populated with the prompted date now
  • Fixed the issue where some expense reports containing mileage expenses are $.01 short in Intacct

Looking for a product that supports billable time-tracking and has export capabilities to QBO and payroll software? We’re happy to show you how Tallie Time beta could save you time. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Enhanced Corporate Card Control: Tallie Expense Reports Software 11.3 Release Notes

Here at Tallie, we understand that credit card transaction management is mission-critical for your expense report software. Our goal is to provide the most reliable credit card options among all the expense tracking products on the market, and streamline the processes for significant time savings. In this release, we are introducing our “Bank Data Delivery” credit card import experience for Visa and American Express. Additionally, we added the ability to export corporate card expenses to bank accounts in QuickBooks.

Bank Data Delivery Credit Card Feeds

At Tallie, we take pride on the award-winning integrations we’ve built from the ground up. In order to support an even wider range of financial institutions and provide comprehensive in-house support for credit cards, we implemented our newest credit card integration, Bank Data Delivery. Bank Data Delivery is the fourth credit card transaction import method we provide, which will coexist with credit card aggregator, statement upload, and Direct Connect (OFX). Because it requires an agreement with your bank, to initiate a Bank Data Delivery connection admins must contact a Product Expert, who will enable the feature, walk you through the setup and ensure a successful data delivery from your bank.

Tallie Expense Report Software - Bank Data Delivery Credit Card Feeds

Bank Data Delivery supports corporate card sub-accounts from Visa and American Express. New sub-account shows up automatically when the bank sends transactions attributed to it.

Bank Data Delivery is optimal for businesses with commercial cards that need support for tens to hundreds of corporate card sub-accounts. Once a profile setup has been completed, the credit card feed will appear like a normal feed as our current connection methods. Similar to the functionality when a new account is detected by our aggregator or PEX, when the bank sends transactions attributed to a new sub-account, it will show up on the Credit Cards page automatically.

At this time, Visa and American Express are fully supported. We plan to roll out Bank Data Delivery to MasterCard in early 2017. See our KB article for more details.

Export Corporate Card Transactions to Bank Accounts in QuickBooks

Admins who use Tallie to track debit card and/or bank account transactions (or use our PEX Card integration) can now export to QBD bank accounts! QBO users have had this functionality for a while and now QBD users can do the same.

To use this feature, simply map the corporate card to a bank account on Manage Lists > Company Cards page, and export per usual. Non-reimbursable charge export generates a check, while non-reimbursable credit export generates a deposit. Note that both charge and credit are exported to the specific, individual account mapped to the account on the Company Cards page. This feature also honors export settings including “Send merchant name to accounting” and custom payment memo.

Tallie Expense Report Software - Export Corporate Card Transactions to Bank Accounts in QuickBooks

Non-reimbursable charges are exported to the Bank account mapped to the company card.

 

Tallie Expense Report Software - Export Corporate Card Transactions to Bank Accounts in QuickBooks

Non-reimbursable credits are exported as deposits to the Bank account mapped to the Company Card. The “Received From” field contains the merchant name.

New Version of TallieConnect for QuickBooks Desktop Users

We have updated our QuickBooks Desktop sync tool TallieConnect to version 11.1.30. This version addresses the export duplication issues for customers in hosted environment and has been fully tested for QB 2017 compatibility.

Tallie Expense Report Software - TallieConnect Wrong File Detection

Warning when the selected QuickBooks file is not the same as the previously-synced file for the logged-in enterprise.

For admins who manage multiple Tallie accounts, we also made it harder to sync the wrong QB file by displaying a warning when the selected file to sync is different from the previously-synced one.

Tallie Expense Report Software - New TallieConnect Settings

New Settings menu: Ability to allow background syncing and turn off notifications.

Additionally, we made some changes to improve user experience, including the ability to suppress notifications and sounds in Settings, ability to allow TallieConnect to do background syncing, which will prevent QuickBooks from opening a secondary window when the correct file is already open in the primary window, and display a notification when Tallie is in maintenance mode. Download and install the latest version now to take full advantage of TallieConnect!

Additional Enhancements & Fixes

  • Sync Settings: Ask a Product Expert about configurable sync restrictions and the ability to suppress billable flag on export. (Only available to be configured by a Product Expert)
  • New Currency: Tunisian Dinar (TND)
  • CSV Export Template: We have added two additional Tallie Field options for Custom Export Date.
  • Intacct Multi-Entity: Ability to mass update “Export expenses to” in People list
  • Fixed additional approvers disappearing or not saving issue.
  • Fixed various QB export issues, including erroneous error “Merchant name already exists,” not billable expenses with project info being exported as billable, and various incidents of reports being stuck in Queued.
  • Fixed Analytics page fails to load when sorted by Merchant.

Happy holidays from Tallie!

We love your feedback, because it helps us improve the experience for everyone. Let us know how these updates help your workflow. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

The Fastest Expense Coding You’ve Ever Seen: Tallie 11.2 Expense Report Software Release Notes Featuring Spreadsheet View

We’ve been working on a new feature on the Purchases page for the past few months and we’re excited to unveil it in this release — the Purchases Page Spreadsheet view! Built with usability and efficiency in mind, the Spreadsheet view is the easiest-to-edit view on the Purchases page thus far. In addition, we implemented notifications to approvers when reports have been unsubmitted, added support for export as draft to Intacct, and addressed a variety of export issues that were raised since the last release. Read on for more details!

Purchases Page Spreadsheet View

The much-anticipated Spreadsheet view is now live! In the upper-right corner of the Purchases page, you can now switch between the Tallie signature tile view, the table view, and the latest Spreadsheet view. The Spreadsheet view is designed to provide power users a way to rapidly code and edit expenses by incorporating tab and return commands to navigate between cells. By displaying all expense details in individual cells, the Spreadsheet view also offers enhanced visibility.

Tallie Expense Report Software - Purchases Page Spreadsheet View

The Purchases Page Spreadsheet View features in-line edit and tab and return commands to navigate between cells.

Similar to Microsoft Excel, hitting the Return/Enter key saves the current cell’s content and navigates to the cell below, and the Tab key moves the cursor to the cell on the right after saving the current cell’s content. The Tab and Return magic doesn’t end here. Holding down the shift key and hitting Return saves the current cell’s content and takes you to the cell above it, while Shift + Tab saves the current cell before moving the cursor to the cell on the left. Just like Tile and Table views, use the category icons to select a few expenses. Once these expenses are selected, you may choose to edit all, delete all or start a report with the selected expenses.

We released Spreadsheet as a beta feature as we continue to fine-tune it, and we’re excited to hear your feedback and suggestions if you have any! Please note at this time Spreadsheet view is not supported in Firefox or IE browsers (including Edge).

Export Expense Reports as Draft to Intacct

The majority of our Intacct customers rely on Tallie to handle their approval process for expenses prior to export to Intacct. However, some of you have requested additional flexibility to allow for later approval processes in Intacct after export from Tallie. In order to serve your needs, we now offer export to both the Accounts Payable module (bills) and Time & Expense module (expense reports) in Draft state, in addition to the already-supported Approved state. Please note that a manual process is required in Intacct to mark these Draft bills and expense reports as Approved prior to payment.

Tallie Expense Report Software - Export to Intacct as Draft

Exporting reimbursable expenses in Draft state provides additional flexibility for exported data in Intacct.

Notifications to Approvers When Reports Have Been Unsubmitted

Tallie now sends a notification to anyone who received an approval email when the report has been unsubmitted, regardless of whether they’ve approved the report or not. (We released this feature early so you might have noticed it already!)

Tallie Expense Report Software - Unsubmit Notifications

Email notifications are sent to approvers when a report has been unsubmitted.

Additional Enhancements & Fixes

    • Analytics Page: New data added to Analytics CSV download, including credit card column, submit date, approved date, and export date.
    • Custom Payment Memo: We have added additional fields for customizing your payment memo on export. Please refer to our Customizing Payment Memo support article for more info.
    • Intacct Users: Stalled sync issue observed in Tallie accounts connected via Console credentials is fixed.
    • New Currency: GTQ Guatemalan Quetzal
    • Fixed various export issues, including page refresh being needed to see export error details, exported reports not being marked as Exported, incorrect expense item status messages when export destinations are split, hidden export errors causing reports to be stuck in Queued, reports being stuck in Queued when QBO token is bad, and various incidents of reports being stuck in export states that were unrelated to TallieConnect or QBO statuses.

We love to hear from you — even if it’s just to say hi. Let us know how these updates to our expense report software help your team. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Critical Information at Your Fingertips: Tallie Expense Report Software 11.1 Release Notes

There’s been a mantra around the Tallie offices in the last few months — we’re on a mission to ensure a seamless expense report software management process for our client administrators. It’s a complex process to keep all your systems in sync, so we strive to keep it simple and functioning smoothly.

With that in mind, Tallie engineers have created a more robust export experience for our software release version 11.1 that provides you with more comprehensive status and historical information than ever before. Additionally, we’ve added a few enhancements to our integrations (particularly Intacct) and will begin sending out invoice and payment confirmation via email with the next billing cycle.

Export Status Tracking

Prior to exporting to any integrated system, Tallie has always run each expense report through a comprehensive validation process, where Tallie validates that all mapped entities on the report are active and properly linked to entities in the accounting system. If errors are found, the report will be placed in error state with specific steps towards remediation indicated. Once validation is complete, Tallie processes the expense data into a format appropriate for transmission to the target system and finally delivers the data. In version 11.1, we are now displaying to our users exactly which expenses and reports are validating or processing at any given time, before being transmitted. We hope this further transparency will help with troubleshooting and understanding of our process.

Tallie Expense Report Softaware - Status Tracking on Report Line Items

The status and destination of each expense is communicated in real time while the expense report is being exported.

What does Queued Status Mean?

If a report remains in queued state for a duration of time, Tallie is waiting to connect to the integrated system. QuickBooks Desktop customers can clear reports from queued state by signing in and connecting TallieConnect.

Expense Export History

Tallie’s powerful multi-destination export logic is capable of breaking apart a report and exporting it to a wide variety of destinations, including payroll files, practice management files, accounting systems and bill pay systems, all with the click of the Export button. With this power comes great responsibility, so we’re now appending an export history record to each individual expense on the export page. This history area will communicate to you where each expense has been exported and the most recent date/time of that export action.

Tallie Expense Report Software - Export History on Report Line Items

Once an expense has been exported, Tallie provides you with the destination and date/time of the export event.

Email Notifications for Subscription Billing

Tallie regularly bills our clients at the close of the month. We’ve made our invoices available in the Billing area of Settings for quite some time, but now we’re also going to send each system administrator an email with the full invoice prior to charging the credit card, and a follow-up receipt once the payment has gone through. We hope this helps you better track your Tallie costs. Please note that if you are on the Enterprise Plan, you may not receive these emails as regularly. Please refer to your signed agreement for your billing cadence.

Tallie Expense Report Software - Payment Receipt Confirmation

Invoice and payment receipt emails containing line item detail will be sent to company administrators.

Additional Feature Enhancements

  • Intacct Users: You can now mass update selection of export enterprise (Export Expenses To) on People page.
  • Intacct Users: We now provide Vendor on the line item when exporting to Accounts Payable.
  • Intacct Users: Your account can now be configured so that managers from Intacct are no longer assigned as approvers during sync. Please contact Support for system configuration.
  • New Currencies Added: MYR Malaysian Ringgit, EGP Egyptian Pound
  • Fixed: Archived expense categories are no longer being auto-mapped on iOS and Android apps.
  • Fixed Some customers had difficulty deleting credit card profiles.

Do these updates improve your process? Send us your thoughts on the latest version of Tallie expense report software – we love your feedback. You can reach out to our Product Expert team by email at support@usetallie.com or by calling 888-874-1118 Ext 2.

More Options & Better Performance: Tallie Expense Report Software 10.10 Release Notes

Fresh on the heels of our updated expense report app for iOS and Android, we’re happy to announce the release of Tallie expense report software v10.10. We focused on giving our account administrators a greater range of options for managing Tallie accounts and spent quite a bit of time improving overall Tallie performance. Additionally, we’ve released a brand new status page at status.tallie.com, which you can use to track Tallie uptime. If you’d like to be the first to know about our scheduled maintenance or performance issues, subscribe to updates on that page. Here are some more details on the release:

Drop-Down Menu Performance

When it’s time to code your expenses to classes, projects and other accounting list data, you want the process to be quick and painless. We’ve introduced a few solutions to help you along.

Tallie Expense Report Software Improved Drop Down Menu Performance

Visual Display of Relationships
Let’s say you have multiple layers of projects, departments or locations. We now help you sort through this data by displaying parent-child relationships with visual indentation in the lists.

Search by Parent Project
For our customers who use the Tallie projects list to manage multiple jobs for each of their clients, we’ve built the ability to search for sub-projects by the parent name.

Accounting Code Display
If your company uses codes to reference classes, locations, customers and any other list data, we’ll show those codes to you in the drop down menu as well.

Billable Feature Controller

We originally built Tallie with professional service providers in mind, giving them powerful tools to track expenses against customers and jobs, as well as the flexibility to bill expenses directly back to clients. As it turns out, many of our customers who love Tallie actually don’t have any need for these project billing features. With this release, we’re offering the ability to hide this functionality for all your users, right from the Features page in the Company Preferences area of Tallie Settings.

Tallie Expense Report Software Billable Feature Controller

Integrations Performance

Tallie’s best in class direct integrations with QuickBooks, QuickBooks Online, Bill.com, Intacct and Xero are constantly being tuned and improved. Plus, our recently released scheduled file data transfer integrations for other accounting and practice management systems are getting regular improvements as well. Here are a few of the enhancements we offer with this release:

Tallie Expense Report Software Syncs with Bill.com and QuickBooks Online

Certified Support for Bill.com’s Sync 2.0 for QuickBooks Online
Tallie is the only expense report software offering simultaneous integration with both Bill.com and an accounting system. Bill.com recently upgraded their support for QuickBooks Online, and this release guarantees simultaneous support for customers using the Sync 2.0 between Bill.com and QuickBooks Online. Plus, we’re now ensuring that Tallie always syncs with both QuickBooks Online and Bill.com, even if your Tallie environment is configured to export only to Bill.com.

Fewer Sync Errors
Tallie uses sync errors to communicate when issues need to be addressed in communicating with other systems, but sometimes the sync errors can be extra unnecessary information. We’ve suppressed some of these basic errors so you can enjoy Tallie without the extra chatter.

Improved Processing of Massive Files
We have a few customers who use our file data transfer integration to send tens of thousands of projects to Tallie from their practice management systems. We’ve updated how we work through those files to get better performance than before.

Feature Improvements

In addition, we made a couple of additional functional improvements to Tallie. They include:

  • More improvements were made to the duplicate detection algorithm to make it more accurate
  • We added two new currencies: Vietnamese Dong and Mozambican Meticals
  • We’ve begun a process to help resolve issues with duplicated transactions delivered to Tallie from credit card bank transaction feeds. This release should provide some improvement, with more to come.

Bug Fixes

There were also quite a few small issues resolved in this release. They include:

  • Custom payment memo is applied to item-mapped credit card transactions in Xero, QuickBooks Online and QuickBooks Desktop
  • When exporting paid bills to BIll.com, the invoice date now always matches the process date
  • Some customers reported issues in viewing HTML receipts after export to Bill.com. We’ve resolved that issue.
  • Our usage graph that we provide in the Billing area to track your usage to date showed a false spike half way through last month. We’ve resolved that issue as well.

We love to hear from you — even if it’s just to say hi. Let us know how these updates to our expense report software help your team. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Supercharged Duplicate Detection & Automated Data Transfer: Tallie Expense Report Software 10.9 Release Notes

It’s getting well into fall and we’re dreaming of changing leaves, hot chocolate by fireplaces and the upcoming holidays. In the spirit of sharing the warm fuzzies, we’ve just released some major new developments that will make accountants’ hearts sing. Take a look at some of the highlights from the newest version of Tallie’s expense report software and let us know what you think!

Expanded & Enhanced Duplicate Management Tools

After speaking with many of our clients, we discovered that there were a few key areas where we could provide meaningful enhancements to your experience with managing duplicate expenses.

Review All Duplicates at Once
Gone are the days where you must search the page for any orange Possible Duplicates flag. Clicking on one duplicate pair will bring up a lightbox that will allow you to review all duplicate pairs on the page sequentially, without having to leave that view.

Expense report software duplicate detection

Differentiate Between User-Rejected Pairs and User-Ignored Pairs
Approvers and finance teams have historically been notified of possible duplicate pairs, no matter whether the original submitter ignored the flag or dismissed the flag. In order to cut down on noise and provide an additional layer of meaningful visibility, approvers and admins will now see a gray “Not Duplicates” flag which indicates when the submitter rejected a possible duplicate pair. The traditional orange “Possible Duplicates” flag will remain in place whenever a submitter has chosen to ignore the flag and submit anyway.

Expense Report Software User Rejected Duplicates

Duplicate Resolution Rights Granted to Approvers and Administrators
In the past, approvers and finance teams could only review expenses flagged as duplicates, but could not resolve them. This created a process requiring an expense report rejection, a delay for the submitter to resolve the issue, then a restart of the approval process. In order to cut out unnecessary delays, approvers can now merge expenses they believe to be duplicates and administrators can merge or delete duplicates. Furthermore, if the duplicate flag was rejected by the original submitter (see section above), approvers and administrators can override that decision.

Expense Report Software Duplicate Decision Override

Now Offering Automated Data Transfer for ANY System

We’ve often gotten requests during implementation for custom integrations with on-premise solutions like Microsoft Dynamics GP, Oracle or practice management systems. We’re thrilled to announce that this release includes the capability to establish an automated data transfer process between Tallie and any non-integrated system via sFTP scripted file transfer.

Expense Report Software File Upload Templates

On the Tallie side, the setup couldn’t be easier. Any account can be configured to receive data via sFTP simply by flipping a switch. Once sFTP is activated, Tallie provides you with standardized data template files as well as a custom username/password combination for Tallie’s sFTP server. You can then implement a scripting process in your system to pull data out in a format compatible with the template files and deliver updates to Tallie on a regular basis.

If you are interested in configuring your system to for automated data transfer with Tallie, please reach out to our Product Experts at support@usetallie.com who can guide you through the process or connect you with a VAR who is experienced with scripting data retrieval from your system.

Learn more about how Tallie develops expense report software integrations.

Additional Product Updates

Streamlined Expense Report Header
Many of you take advantage of our corporate credit card auto-bundling feature, which offers automated expense report creation per credit card per statement. We’ve updated the naming convention for those reports so they’re easier to organize and compare. Plus, we’ve added a “sticky” header for all expense reports, so the title and control functions are visible as you scroll.

Expense Report Software Credit Card Statement

Brand New TallieConnect for QuickBooks for Windows Customers
TallieConnect is our proprietary syncing engine that allows for instant data transfer between Tallie and QuickBooks for Windows. The newest version brings a lot of great features including: Hosted Environment mode, instant activity-based sync back to Tallie when a change is made in QuickBooks (provided TallieConnect is running), ability to auto-upgrade TallieConnect versions in the future, and much more. Please download and install the most recent version from your Settings home page as soon as possible.

Expense Report Software Updated QuickBooks Sync Engine

Custom Memo Support for Items
Typically, payment memos on bills, checks and credit card charges are populated with Item Description, a field that is synced between Tallie and your accounting or bill pay system. However, we’ve received many requests to be able to customize the memo based on the specific transaction. We now offer customization on both the individual Item and the Export Settings pages. This feature is compatible with every Tallie integration, which includes QuickBooks for Windows, QuickBooks Online, Xero, Bill.com and Intacct.

Expense Report Software Custom Memo for Items

We want your feedback! Let us know how these updates to our expense report software experience help your team and its workflow. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie Expense Report Software – 10.7 Release Notes

Our focus at Tallie during the summer of 2015 is enhancing our customer’s’ experience. We’re expanding export options, offering enhanced support for credit card account management, and presenting a newly revised duplicate-detection algorithm! Let’s get into the details:

INTACCT
New export option for Intacct – Expense Reports in Time & Expense module

Users whose Intacct subscription includes the Time & Expense Module can now choose to export reimbursables as Expense Reports to Intacct! To configure this, go to Tallie’s Settings area, click on Integration & Sync > Export Settings > Payment export type is: Expense Reports. An additional drop-down will appear for the admin to select a numbering method for expense reports in Intacct. If Intacct already has auto-numbering setup for the enterprise, it will be inherited here. Otherwise, this will default to Tallie numbering.tallie-expense-report-software-release-1

Similar to other export types, Tallie will also export attachments to Intacct Expense Reports, which can be viewed by clicking the paperclip icon highlighted with an orange box in the screenshot below.

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Now syncing Expense Categories with Intacct Expense Types

Expense Categories list is the newest dimension that can be synced with Intacct. Most Intacct organizations that have the Time & Expense module enabled also have Expense Types enabled in their accounts. Intacct Time & Expense uses Expense Types just as Tallie uses Expense Categories – as a way to provide users with a user-friendly manner of mapping expenses to General Ledger Accounts and Items – though some Intacct organizations choose not to use Expense Types. By syncing Tallie Expense Categories to Intacct Expense Types, we ensure seamless transition of expense report data using the same dimensions in Tallie as you use in Intacct. With our activity-based sync, any new Expense Type created here will be synced to Tallie with its expense account readily-mapped. Likewise, an Expense Category created in Tallie will also be reflected as a new Expense Type in Intacct.

Not only does Tallie sync Expense Categories with Expense Types, but Tallie now also supports specification of offset accounts on a per-category basis. With all other integrations, Tallie exports bills, credit card transactions and/or checks to accounting using one standard liability account per export type. However, individual expense types in Intacct can be assigned unique offset accounts that will override that default setting when expense reports are created in Intacct. To honor this setting, Tallie now has the flexibility of assigning custom offset account as well. This setting can be found in the Expense Category edit area. Please note that this is an Intacct Time & Expense-exclusive setting and all expenses exported to Accounts Payable and Cash Management will continue to be offset by your default payable account(s) as configured in Intacct.

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Billable expenses can now be exported to Intacct

If you are billing your customers for time & materials, you will want to be marking expenses in Tallie as billable. As with our other integrations, Tallie is now configured for tracking of billable expenses when integrated with Intacct, and is configured to verify that you have met all the requirements for Intacct billable expenses prior to exporting. Intacct’s requirements are as follows:

  • The Expense Category chosen must be mapped to an Item that is of “Non-Inventory” type. Items of Non-Inventory (Sales Only) or Non-Inventory (Purchases Only) types are not valid for billable expenses.
  • The Item used for the Expense Category must be mapped to an Expense Account in Tallie
  • The expense must be mapped to a Customer, either on the expense item itself or by mapping the expense to a Project that is mapped to a Customer in the Project Details tab.

Please note that, due to limitations on the Intacct side, Tallie cannot indicate billable status on transactions exported to the Cash Management module.

CREDIT CARD IMPROVEMENTS

Credit card subaccount addition/subtraction functionality

As before, once a credit card connection has been made to a bank, the user will be presented with a list of cards accessible by the account. Now, the user can select which of these cards they would like to bring into Tallie. After the initial connection, the user can click the “Add more cards from this account” icon in the credit card profile to connect more cards from the account. Any individual card can be removed from Tallie by clicking the new trash can icon on that card’s line.

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Let the Add Card flow run in the background

While in the process of connecting to their bank, users now have the ability to close out the lightbox and return to the Add a Credit Card flow at a later time without losing their spot. Simply click the X in the upper-right corner of the lightbox and the flow will be continue in the background, allowing you to use other features in Tallie while you’re waiting. When you are ready to select the cards to bring into Tallie, click “Finish Setup” to pick up where you left off.

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Users can specify Statement Start Date for manually created credit card profiles

With this feature, Tallie can auto-bundle expense reports for manually uploaded transactions based on the statement start date on the card profile. Note that this behaves the same as direct-feed banks – auto-bundling is for non-reimbursable transactions and does not apply retroactively to existing reports.

Tallie will import credits & refunds by default, but omit payments from auto-import

Previously, Tallie excluded all negative transactions from auto-import and users chose to manually import the ones they need. In this release, our auto-import feature is enhanced with the ability to differentiate between vendor credits/refunds and credit card payments/interests, allowing the latter transactions to be accurately identified and omitted from auto-import.

Users can map any manually created expense or receipt photo expense to a corporate credit card, for later credit card transaction reconciliation

In this release, we implemented the ability to associate an expense with a corporate credit card without the expense being sourced from a direct credit card feed or manual upload. Not only will this feature help improve auto-matching between receipts/manual expenses with credit card transactions, but it will allow users to track and submit non-reimbursable expense items even if they are having problems with the bank feed.

To manually map an expense to a corporate credit card, simply select a the card in the expense create/edit lightbox. This feature is also available through Mass Edit, when you select more than one expense and use the pencil icon to edit more than one expense at a time.

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Any transactions that are manually mapped to a corporate card will show an orange credit card icon, which is clickable and will display a message to inform the user that this is a mapped expense that can be merged with a true credit card transaction from either direct feed or manual upload. If the admin prefers, he/she may export mapped NR transactions to accounting without reconciliation.

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Show original transaction description in manual import and expense edit lightboxes

Occasionally, our credit card data feed cleanup oversimplifies the merchant for a credit card line item. Prior to this release, the full merchant record was only available after importing a transaction. Now, this functionality has been made available to each row of the CC import lightbox, which shows the merchant line data on hover over the credit card icon, and the expense edit window, which displays the full original transaction description on hover over the snippet.

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PRODUCT ENHANCEMENTS

Duplicate Detection now learns exclusions from exported data

In addition to identifying expenses as potential duplicates based on their merchants, dates, and amounts, our duplicate detection algorithm is now enhanced with the ability to learn from exported data. This should reduce the rate of false positives and continue to enhance the accuracy of the duplicate detection algorithm.

Ability to hide top-level projects from users

Some accounting systems, like QuickBooks Online and QuickBooks Desktop, use one list for Customers and the Jobs associated with those customers which we support in our Projects list, while other accounting systems, like Intacct, use separate lists which we support with our Customers and Projects lists. With our last major release, we allowed the configuration of expense items on a list basis, enabling admins to turn on expense tracking by projects, customers and other lists. In order to better support QuickBooks and other accounting systems, we now offer a configuration for the Projects list which will disable the top-level of projects on a projects lists, effectively turning off Customers tracking.

When Project tracking is enabled in Company Preferences > Features area, admins can choose to hide all parent-level projects for users. This will override Project People settings, meaning, with this box checked, users won’t be able to select the top-level project they’re assigned to.

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EXPORT IMPROVEMENTS

Ability to export to “Other Asset” accounts in QuickBooks

For each accounting system, certain restrictions are in place for export on the basis of the GL account associated with the expense category. For QuickBooks Desktop, the QuickBooks product does not allow customer/job or billable mapping on expenses mapped to GL accounts of “Other Asset” type. Because of this limitation, Tallie previously prevented mapping & export to “Other Asset” types.

We now support exporting checks, bills, and corporate card charges to type “Other Asset” accounts in QuickBooks Desktop. We have also introduced validation on export to ensure conformity with QuickBooks Desktop limitations and, if a project is mapped to a line item or the line item is flagged as billable, and appropriate error will be displayed to the user.

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Export high quality receipt images to Bill.com

In this release, we upgraded the receipt image quality in the PDF reports attached to Bill.com exports from viewable quality to high quality. In extreme cases where there are hundreds of receipts in one report, the image quality will switch to viewable to comply with Bill.com’s file size limitation.

UI UPDATES

More data-rich Projects list view offers shortcuts to editing a Project

The Projects list view now contains Project number, expense privileges and start/stop dates for projects, enhancing visibility of project settings overall. Additionally, an admin may click on any one of these preferences and be taken to the edit view for that preference directly.

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More visibility for accounting codes across Tallie

When “Display System Code” from the connected accounting system is configured on Settings Home page, the system codes for Vendors, Class, Departments, and Locations, etc. will also appear in mapping drop-downs in the Settings area. This will help admins make selections by typing in just a code number in order to select an option from a full list.

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We look forward to hearing how these upgrades have made your expense report software experience even easier! If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie 10.6 Release Notes: New Features for Intacct Admins and Tallie Product Enhancements

Version 10.6 of Tallie is now live! Read on to learn about our new Intacct enhancements, expense tile preview, mass update for expense categories, support for custom list names, and more!

New Features for Intacct Administrators

Five Dimensions Selectable on Each Expense

Admins can visit the Features page to choose which dimensions users may select when entering new expenses. This includes support for the five standard dimensions, and allows users to select not only on the expense category, but the following: Project, Customer, Department, Class and Location.

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Exporting to Cash Management and Creating Charge-Card Transactions

Most Intacct users manage credit card transactions one of two ways. The first is through AP, creating a bill in Intacct to debit the corresponding bank account. The second is through the Cash Management module with Charge-Card Transactions, which Tallie is now proud to support.

To set up the latter in Tallie, simply to go Integrations & Sync, click on Export Settings and set the Non-Reimbursable Expenses to Charge Card Transactions.

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After selecting your export preferences, you may add your card and designate it as non-reimbursable. It can then be mapped to the appropriate Cash Management Account and corresponding charge card account in Intacct.

Upon export, go to Intacct’s Cash Management, then click on Charge-Card Transaction to see the list of charges.

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Each expense item will be listed as a separate transaction. If itemized, any itemizations appear within the transaction.

Support for Custom Dimension Names

One of Intacct’s strengths is the flexibility it gives users, such as the ability to rename dimensions. Now, Tallie allows lists to be re-named to match the preferences of the accountant and their supported system.

To enable this feature, first go to Company Preferences, then Customize, and click Rename List. This will take you to the following menu, where you can rename both the singular and plural of each of the list names – keeping the expense submitters on the same page as the rest of the organization.

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Product Enhancements

Mass Update for Expense Categories

Tallie’s Mass Update option (found in the Manage Lists area), allows you to apply your change(s) to multiple selected items at once. With this release, Mass Update can also be used for Expense Categories. This enhancement allows admins to make changes in active status or payment memo in one fell swoop.

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Features Page: Review of Expenses Tiles

As before, the Features page allows you to determine which expense data should be selectable or subject to certain rules. Now, you can preview how the expense tile will look to users.

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Expanded and Improved Foreign Currencies

Tallie has expanded our foreign currency support to include the following:

• Georgian Lari (GEL)
• Czech Crown (CZK)
• Phillippine Peso (PHP)
• Ukrainian Hryvnia (UAH)
• Polish sloty (PLN)
• Zambian Kwacha (ZMK)

The currency drop-down has also been replaced with a scroll bar to make it much easier to navigate to your desired type.

Example of the Currency Scrollbar:

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Merge Expenses in Approval and Export areas

Admins can review, check and approve expenses on both the Approval and Export pages. Now, Tallie’s merging capabilities have been expanded to allow admins to merge Unsubmitted expenses with those that have already been Submitted and/or Approved.

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We look forward to hearing how these upgrades have made managing your expense reports even easier! If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.