Tallie Expense Reports – 10.6.9 Release Notes

We’re quickly approaching the second half of 2015, but the Tallie Team hasn’t slowed down one bit. We’re excited to announce some exciting product updates for our customers including enhanced Groups features, updated concatenation functionality for custom CSV exports, and improved “Print to PDF” functionality. Take a peek:

Using Groups to Control Extensive List Data

In addition to expense categories, Tallie administrators can now use Groups to limit which employees can select which Customers, Projects, Classes, Departments and Locations. This update provides further control with ease for our clients with more extensive and complex back-end setups.

How It Works: To add a Project, Class, Location, etc. to a Group, tracking for that list item must first be enabled in Tallie’s Features tab.

If a user is in more than one Group, the access restrictions are accumulative.

Example: If Group A is restricted to Class 1 & Class 2 and Group B is restricted to Class 1 & Class 3, then a person who is in Groups A & B will have access to Classes 1-3.

If a Group does not include the selection of any option for a given list item, then this is considered a non-restriction.

Example: If Group C has no listed classes, then a person who is in Group C will have access to all classes. This non-restriction does not override any restrictions in place for the other groups, so a person who is in Groups A, B & C will still only have access to Classes 1-3.

Projects Resources and Groups for Projects behave together in a subtractive way.

Example: If you’re listed in the Project People tab for Project A and B, and your group grants you access to Project B & C, you effectively only have access to Project B.


Groups: Active List Data & Restrictions Viewing Options

From the list view, Tallie administrators can now choose to activate or deactivate the Groups they’ve created (see image). Additionally, the list view now displays all active list data restrictions (i.e. Projects, Departments, Classes, Customers, and Locations).

NOTE: If restriction for a list item is not turned on, the item label will be hidden.


Concatenation for Custom CSV Export

We’ve expanded Tallie’s existing concatenation functionality to now work for both Custom Export and CSV templates.

How it Works: To concatenate values into a single row, simply assign the same column header to more than one row. If you need spaces between the values, insert a row with -None- for the Tallie field and a space as the fixed value, or you may also use symbols as needed.

Example: In the image below, we’re exporting a concatenated field for “Project | Class.” We can do this by applying the same column header to a row for Project Name, a row with “ | “ for the fixed value, and a row for Class. The concatenated field will populate in the first column that uses the column header.


Print to PDF Improvements

Signature Lines are back! Based on customer feedback, we’ve brought back Signature Lines to “Print to PDF” expense reports. This feature is helpful for Tallie clients who prefer to provide their customers with signed expense reports for invoicing purposes. Signature Lines are now available for both “Print” and “Print to PDF” options.

We look forward to hearing how these upgrades have made managing your expense reports even easier! If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Weekly Roundup – Tech and Accounting

Welcome back to Tallie’s weekly roundup! This week we take a look into how you can prepare for automation, the FIFA corruption case, Google Photos, the possibility of Snapchat going public, and our favorite app of the week. It’s another great week for tech and accounting!

Accounting News

1. Don’t hesitate to automate! Here’s how you can prepare:

Jim Boomer, CIO of Boomer Consulting gives some advice to any company or accounting practice looking to automate their accounting services. Organizations have to start identifying and offering services that move them up the value chain with their ever modernizing clients. Moreover, employees must utilize their expertise and decision making skills to stay competitive in the future job market.

2. FIFA gets ‘red carded’ by the IRS:

The big news in the accounting this week involves the international soccer giant FIFA. The IRS, FBI, and numerous international agencies have officially charged 14 high ranking officials in the Fédération Internationale de Football Association (FIFA) with counts of racketeering, bribery, wire fraud, and money laundering conspiracies. These are all in relation to a long-standing conspiracy to corrupt international soccer. We love soccer at Tallie but we don’t love fraud anywhere, including in your expense report process.

Tech News

3. Snapchat might go public soon:

Snapchat CEO Evan Spiegel reveals his plan for an initial public offering. The company has around 200 million active user and is currently worth $10 Billion. Additionally, Spiegel gives his views on the future of the tech industry.

4. The latest from I/O – Google Photos is here!

At Google I/O on Thursday, Google announced their release of Google Photos – a way to store and manage photos without needing to to use Google+. You can also tag photos and make .gifs! The service is free and offers an ‘unlimited’ amount of storage. Also announced at Google I/O are numerous updates to Android OS, Chrome, and much more.

Tallie’s Favorite App of the Week

5. Tallie’s app of the week comes from our pals SmartVault:

Think of SmartVault as a sort of receipt shoebox optimized for the cloud. It stores documents and images of many different file types that are accessible from any device. Need to whip up an expense report quickly? No problem. Drag and drop your receipt images from SmartVault straight into Tallie and we’ll automate most of your data entry from there. It’s that easy.

Tune in next week for Tallie’s weekly roundup of accounting, technology, and industry partnership news!

Tallie Expense Report App: iOS v3.0 is Here!

Our team is thrilled to announce the launch of the latest Tallie iOS App (v3) on the Apple App Store. This update is packed full of new and exciting updates to boost your mobile experience.

This iOS app update is a big one – we heard your valuable feedback and addressed many of your top requests. This new Tallie iOS app is fully synchronized with the desktop Tallie experience. We are now smoother than ever and much faster to boot. We’re really proud of our new Tallie iOS 3.0 App for many reasons. Check out some of the highlights:

Add expenses quicker than ever before in Tallie.

  1. Create or Edit Mileage Expenses

Create mileage expenses by entering your beginning and ending destination. Tallie will calculate the mileage reimbursement rate for you!

  1. Add New Expenses In Seconds

Tap once to take a receipt photo. It’s as simple as that. Open the app, tap to take a photo, and submit your expenses. tallie-expense-report-mobile-ios-app-v3

  1.  Add & Edit Expense Details in App

The Tallie iOS app now offers an improved design for adding and editing expenses. Cleaner, smoother, and less clicks involved to ensure all expense details are submitted correctly.

  1. Upload Multiple Receipts At Once

Let’s say you are out on a business trip and don’t have time to immediately create your expense report. Simply snap a photo of each receipt throughout the day (even when offline) and upload them together later that night.

Tallie’s Improved iOS App Functionality

The ability to add expenses to a new or existing expense report is now easier than ever. What’s even better? We’ve improved the design of Tallie’s duplicate detection and ‘Out of Policy’ flagging features in the iOS mobile experience.

tallie-expense-report-app-mobile-4     https://blog.usetallie.com/wp-content/uploads/2015/05/tallie-expense-reports-app-5.png

Lastly, for Tallie customers this mobile iOS update also includes support for custom dimension names and new dimensions (ie customers, locations).

We know you’ll love these updates as much as we do. Download the latest Tallie iOS App (v3.0) today! As always, the updates don’t stop here. We are 100% committed to delivering the best expense report software solution on the market, and that’s only possible from valuable user feedback.

Wait no further – Download the latest version of Tallie iOS v3.0 now!

For our awesome Tallie Android app users – don’t worry – many of these features were launched for your back in December. However, new features are on the way!

What are your favorite new features of the latest Tallie iOS App (v3.0)? Tell us in the comments below!

McGladrey Selects Tallie as an Expense Management Solution

SAN FRANCISCO– May 18, 2015 – Tallie, the leading SaaS expense reports innovator, announced today that they have signed an agreement with McGladrey LLP, the nation’s leading provider of assurance, tax and consulting services focused on the middle market. Through this partnership, McGladrey will provide its clients with a robust and cost-effective expense management solution.

“With the innovation occurring in technology and mobility today, businesses face an entirely unique set of financial and accounting challenges,” said James Cashin, partner at McGladrey. “We selected Tallie as a strategic expense management partner because of their extensive integrations, flexibility and ease of use.”

“McGladrey understands that modern businesses need to be nimble, efficient and automated, where appropriate, to be competitive,” said Chris Farrell, CEO of Tallie. “That’s why we’re excited to partner with them in offering Tallie as part of their IT solutions stack. We built Tallie to do most of the work for the employee, the accountant and IT, so they can focus on the business at hand. We’re looking forward to bringing this to McGladrey clients to enhance the already robust services that McGladrey provides.”

For more information about the services McGladrey provides, visit www.mcgladrey.com.

About Tallie

Tallie is the leading SaaS expense management innovator and enabler of the complete cloud-based accounting ecosystem.  In close collaboration with users, CPA practitioners, and industry-leading accounting, technology, and financial partners, it has developed mobile expense report solutions for comprehensive data capture, intelligent transaction categorization, robust approval controls and seamless software integration. Tallie was recognized for technology leadership by: CPA Practice Advisor, Inc. Magazine and The Sleeter Group. www.tallie.com

About McGladrey

McGladrey LLP is the leading U.S. provider of assurance, tax and consulting services focused on the middle market, with 8,000 professionals and associates in 80 cities nationwide. McGladrey is a licensed CPA firm, and serves clients around the world through RSM International, a global network of independent accounting, tax and consulting firms. For more information join our Facebook fan page at McGladrey News, follow us on Twitter @McGladrey, and connect with us on LinkedIn, and/or on YouTube.

McGladrey Contact:

Katie O’Brien, Senior Marketing Associate

McGladrey LLP



Tallie Investor Contact:

Nick Kormeluk, Chief Operating Officer



Tallie Press Contact:

Marisa Hagerman, Waggener Edstrom Communications



Tallie 10.6 Release Notes: New Features for Intacct Admins and Tallie Product Enhancements

Version 10.6 of Tallie is now live! Read on to learn about our new Intacct enhancements, expense tile preview, mass update for expense categories, support for custom list names, and more!

New Features for Intacct Administrators

Five Dimensions Selectable on Each Expense

Admins can visit the Features page to choose which dimensions users may select when entering new expenses. This includes support for the five standard dimensions, and allows users to select not only on the expense category, but the following: Project, Customer, Department, Class and Location.


Exporting to Cash Management and Creating Charge-Card Transactions

Most Intacct users manage credit card transactions one of two ways. The first is through AP, creating a bill in Intacct to debit the corresponding bank account. The second is through the Cash Management module with Charge-Card Transactions, which Tallie is now proud to support.

To set up the latter in Tallie, simply to go Integrations & Sync, click on Export Settings and set the Non-Reimbursable Expenses to Charge Card Transactions.


After selecting your export preferences, you may add your card and designate it as non-reimbursable. It can then be mapped to the appropriate Cash Management Account and corresponding charge card account in Intacct.

Upon export, go to Intacct’s Cash Management, then click on Charge-Card Transaction to see the list of charges.


Each expense item will be listed as a separate transaction. If itemized, any itemizations appear within the transaction.

Support for Custom Dimension Names

One of Intacct’s strengths is the flexibility it gives users, such as the ability to rename dimensions. Now, Tallie allows lists to be re-named to match the preferences of the accountant and their supported system.

To enable this feature, first go to Company Preferences, then Customize, and click Rename List. This will take you to the following menu, where you can rename both the singular and plural of each of the list names – keeping the expense submitters on the same page as the rest of the organization.


Product Enhancements

Mass Update for Expense Categories

Tallie’s Mass Update option (found in the Manage Lists area), allows you to apply your change(s) to multiple selected items at once. With this release, Mass Update can also be used for Expense Categories. This enhancement allows admins to make changes in active status or payment memo in one fell swoop.


Features Page: Review of Expenses Tiles

As before, the Features page allows you to determine which expense data should be selectable or subject to certain rules. Now, you can preview how the expense tile will look to users.


Expanded and Improved Foreign Currencies

Tallie has expanded our foreign currency support to include the following:

• Georgian Lari (GEL)
• Czech Crown (CZK)
• Phillippine Peso (PHP)
• Ukrainian Hryvnia (UAH)
• Polish sloty (PLN)
• Zambian Kwacha (ZMK)

The currency drop-down has also been replaced with a scroll bar to make it much easier to navigate to your desired type.

Example of the Currency Scrollbar:


Merge Expenses in Approval and Export areas

Admins can review, check and approve expenses on both the Approval and Export pages. Now, Tallie’s merging capabilities have been expanded to allow admins to merge Unsubmitted expenses with those that have already been Submitted and/or Approved.


We look forward to hearing how these upgrades have made managing your expense reports even easier! If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

This May, Become an Expense Report Guru with FREE Tallie Training Webinars!

Throughout the month of May, we’re offering free weekly webinars to ensure you get the most out of our expense report software.

These webinars provide free training for users, administrators, and approvers alike. Lasting only 30 minutes, each training session is packed with information ranging from product guidance to live Q&A with Tallie Experts.

Register for a free May webinar below!



1. Walk through the creation of a Tallie expense report.
2. Share the tips and tricks to create your expense report in a few minutes.
3. Answer any and every Tallie question you have.

Tuesday 5/5 8:30 – 9:00 am PST
Tuesday 5/12 8:30 – 9:00 am PST
Tuesday 5/19 8:30 – 9:00 am PST
Tuesday 5/26 8:30 – 9:00 am PST


1. Walk through the expense report approval process within Tallie.
2. Show the expense report edit feature for specified approvers.
3. Answer any and every Tallie question you have.

Thursday 5/21 8:30 – 9:00 am PST


1. Provide a tour of the Tallie Accountant Portal.
2. Walk through the client account management process within the Accountant Portal.
3. Show how Tallie streamlines your accounting workflow with 1-click multi-point export and bi-directional accounting system integration.
4. Answer any and every Tallie question you have.

Thursday 5/14 8:30 – 9:00 am PST


1. Walk through how to set custom policies and approval levels within Tallie.
2. Show how Tallie streamlines your expense workflow with multi-point data export and bi-directional accounting system integration.
3. Answer any and every Tallie question you have.

Thursday 5/7 8:30 – 9:00 am PST

Thursday 5/28 8:30 – 9:00 am PST

If you have any questions between now and your chosen training webinar, please don’t hesitate to contact our Product Expert Team directly at support@usetallie.com or 888-874-1118 Ext 2. We hope to see you there!

Webinar Reminder: Boost Your Business with Tallie + Xero’s Expense Management Experience

Boost your business today with the Tallie + Xero automated expense management workflow!

Tallie and Xero’s integrated workflow offers global small businesses high-caliber accounting tools that offer significant time savings and internal controls previously unavailable to businesses of their size.

Take your business to the next level with two powerful players in the accounting industry– Tallie expense management and Xero accounting software.  In this 60 minute webinar, we’ll show you how Tallie + Xero to eliminate double data entry and maximize transparency for better compliance and policy control.

Register for the Webinar
Wedneday April 22nd
10 – 11 am PDT



BIG NEWS: Automate your Expense Reports with Tallie + Xero


You asked for it, and now it’s finally here! Tallie is proud to announce our deep, real-time integration with Xero. Look for our expense management app on the Xero Marketplace and start automating your small business’ expense reports right away.

Here are the highlights:

  • Full support of Xero Tracking Categories.
  • Sync Employees regardless of region.
  • Real-time data sync from Tallie to Xero.

Robust Tracking Category and approval support.

Xero allows businesses to keep two active Tracking Categories at any given time. Now, Tallie is the first expense report solution to let Xero users map their custom Tracking Category names to the accounting list of their choice (such as Departments, Classes and Projects.) This provides account administrators with a convenient way to take advantage of Tallie’s powerful list-specific features.

For example, a business might choose to track expenses based on custom Xero Tracking Categories “Region” or “Line of Business.” That company can now map “Line of Business” to Tallie’s Classes, allowing for configuration at multiple levels per our class hierarchy. By syncing a Tracking Category with a Project, they can also take advantage of our robust Project approval loop, and assign specific approvers based on projects and sub-jobs.

To sync a Xero Tracking Category with one of Tallie’s list items, first visit the Integrations & Sync page. Then click Sync Settings.

Tallie expense reports xero sync settings

Click Connect to Xero to authorize the data sync and import your active Xero Tracking Categories. Then, use the drop down menu to select a corresponding Tallie list item. Press Start Sync.

Tallie expense reports xero tracking categories

As per the above example, any expense given a particular Class or Location in Tallie is automatically assigned the matching Tracking Category when exported to Xero.

Sync Employees, no matter your region.

Depending on your region and subscription, Xero supports employee lists through either the Payroll or Contacts modules. Either way, Tallie syncs your employee data and ensures that any edits made to employee records in Tallie are immediately updated in Xero. No additional configuration required. If your company’s subscription doesn’t include Employee support in Xero, you may also import a list of users via spreadsheet.

Real-time data sync from Tallie to Xero.

Our Xero integration isn’t just thorough–it’s fast. Any change made in Tallie is automatically updated in Xero in real-time. Additionally, Tallie regularly checks Xero for updates to ensure both systems are always running in sync.

See our Xero integration improve your workflow in a free 1-on-1 product demo. You can also try Tallie FREE for 14 days with no obligation and no credit card required.

Tallie and Practice Engine Partner to Provide Leading Expense Management for Top U.S. Accounting Firms

SAN FRANCISCO, CA – April 14, 2015 – Tallie, the leading SaaS expense management innovator and Practice Engine, a major supplier of practice management systems to professional firms worldwide, have combined their solutions to allow companies to manage corporate expenses by their employees through a convenient, cloud-based expense management system. Tallie will be demonstrating the integration at the Practice Engine Experience, the Practice Engine open conference, taking place May 7th-8th, 2015 in Tampa, Florida.

“We are very excited about this partnership, which combines the unique power of Tallie together with our leading practice management system that can be accessed from anywhere and on any device.” said Mike Francis, the Founder & CEO of Practice Engine.  “Our clients’ team members can now create and submit their expense reports for approval on the fly, without having to bring a stack of receipts back to the office, and do so in a fraction of the time.”

“This partnership with Practice Engine represents a major workflow advancement that delivers immediate ROI to some of the biggest names in the accounting industry,” said Chris Farrell, CEO of Tallie. “We are proud to provide firms this clear-cut solution that benefits both approvers and end users.”

Tallie is an efficient, accurate expense reporting and management system that collects and categorizes expense data automatically, saving time and money for businesses. It automates the expense reporting process with smart features such as rapid receipt processing, auto-categorization of expenses and credit card/receipt auto-match. Clients receive immediate policy alerts for stronger fraud prevention and its industry-leading accounting and bill pay software integrations provide the most compelling expense solution in the marketplace.

About Tallie

Tallie is the leading SaaS expense management innovator and enabler of the complete cloud-based accounting ecosystem.  In close collaboration with users, CPA practitioners, and industry-leading accounting, technology, and financial partners, it has developed mobile expense report software for comprehensive data capture, intelligent transaction categorization, robust approval controls and seamless software integration.  Tallie was recognized for technology leadership by: CPA Practice Advisor, Inc. Magazine and The Sleeter Group. www.tallie.com

About Practice Engine

Practice Engine is a major supplier of practice management systems to top professional firms, in Europe and the U.S. including 12 of the Accountancy Today Top 100 Firms. The company combines a strong technical emphasis with close client relationships to secure and retain a substantial list of top firms as clients.


Tallie Press Contact:
Waggener Edstrom Communications
Marisa Hagerman, 415-547-7017

Announcing Multi-Entity Shared Environment for Tallie and Intacct Users

Great news for Intacct users! You already know that Tallie and Intacct sync your data in real-time, no clicking required. Our first-of-its-kind integration just got even better.

Here are the highlights:

  • Access all your Intacct entities through a single console account.
  • Write transactions to every entity–not just the top level.
  • A stable, secure data sync from Tallie to Intacct, compatible with your payment system.

Previously, Intacct’s shared multi-entity customers had to create individual expense management and payment system accounts for each. This solution, while viable, was inconvenient, created unnecessary work, and sometimes resulted in poorly organized data.

That’s why we’re proud to offer a complete, shared multi-entity environment for Tallie and Intacct users. Read on for the details!

Access all your Intacct clients and entities through a single console account.

It can be difficult for Intacct console administrators to manage multiple sign ins for each of their clients, let alone install sync users in each. Now, admins can access all their client accounts from a single administrator sign in. No need to juggle multiple logins or consoles!

Intacct Diagram 2

To connect Tallie to a console entity or client, admins should log in to Tallie then select the Sync Settings page under Integration & Sync.

Provide your Intacct console sign in credentials to establish a connection with Intacct.

Tallie expense reports intacct shared multi-entity environment sign in credentials

You may now select an entity or client from the drop-down list.

Talle expense reports Intacct shared multi-entity environment choose entity from list

Write transactions into every Intacct entity.

Other accounting solutions that claim to support Intacct multi-entity environments really only sync with and export to a single entity. Meanwhile, Tallie’s solution lets you write transactions to every entity from the same Tallie account. Tallie routes its exports to different entities based on preferences that you set for the payee, whether it’s an employee or credit card vendor.

Tallie expense reports Intacct multi-entity shared environment - single console account

Secure, accurate sync from Tallie to Intacct and your payment system.

Tallie securely delivers your expense data to Intacct in bill form. You can then manage your payment process via any Intacct-supported third party payment system, including Bill.com, MineralTree, American Express Check Delivery Service, and others.

Book a free 1-on-1 product demo with a member of our team to see our Intacct integration in action. If you’re ready to see how much time you can save on your expense reports, try Tallie FREE for 14 days.