Three Ways to Keep Your Data Safer Online, for Expense Management and Beyond

Sometimes the Cloud can seem like a scary place. Luckily, protecting your data is of the utmost importance to us, and we take pride in designing and implementing security mechanisms around Tallie. We use best-in-class firewalls, secure public servers, and private servers that operate within a Virtual Private Cloud. In short: your expense reports and personal information are safe with us.

However, we recognize that the internet plays an enormous role in the average person’s everyday life. And with the prevalence of social media, Cloud storage, and online banking, it’s more important than ever to protect yourself wherever you go. But don’t despair! Below you’ll find three simple, but effective, ways to keep your data safer online.

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1.  Use smarter passwords.

In order to prevent users from creating passwords that are easily compromised, Tallie’s most recent release includes a password strength meter. But when it comes to choosing a password, know that the strongest options contain multiple words or fragments of words. While including numbers and special characters certainly can’t hurt, the longer your password, the better. Avoid using guessable words or phrases that contain your personal information. For example, a password like “FidoSanFrancisco” won’t protect you for long after posting snapshots of your pup on the Golden Gate Bridge.

Be sure to never use the same password for multiple accounts. It may make things easier to remember, but once a single account is cracked, it leaves the others defenseless. And don’t forget to change your passwords often—at least once every 1-6 months.

2. Encrypt your most important files.

If you need to store or share data that you’d rather keep confidential, you always have the option of encrypting it first. This essentially renders your file unreadable by everyone without the corresponding passkey. To do this, we recommend using an encrypted file-sharing service like SmartVault. SmartVault allows you to store, encrypt, backup, and share your business’ confidential documents with ease. They also provide seamless integration with other business and financial applications, such as QuickBooks, QuickBooks Online, and, of course, Tallie.
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If you ever find yourself uploading or transferring sensitive information elsewhere (say, through a browser,) be sure to look for the small lock icon in the address bar. If you don’t see the lock, or the protocol “https,” then it’s not secure! We know that expense reports contain confidential information vital to your business. That’s why Tallie uses secure SSL connections to encrypt your data while it’s in transit, as well as for absolutely all of our web services.

3. Answer your security questions with lies.

In theory, security questions are a great idea. Sometimes we forget our passwords, and need a simple, painless way to reset or recover them. But if the only thing standing between a hacker and your Cloud account is knowing your mother’s maiden name, then you might be in trouble. Maiden names, birthplaces, and favorite pets are all easily found via Google or social media. So what can you do?

Well, when it comes time to pick your security questions, don’t be afraid to tell a few lies.

It may sound strange, but it’s one of the best ways to protect your password against social engineering. There’s no reason you can’t make it something easy to remember: perhaps your mother’s name is Skywalker, and you have fond memories of playing with some pet droids at your birthplace of Tattooine. The key is to choose something you can remember (or safely record,) but that can’t be searched out by prying strangers. Of course, if you’re on record as a die-hard Star Wars fan, you may want to invent something else! You can also protect your security answers even further by breaking up the words with numbers or special characters. Every extra measure taken makes it that much more difficult for a hacker to access your information.

Remember that you can always trust that your expense reports will be safe with Tallie. And armed with the above advice, you can much better keep the rest of your accounts safe and secure. If you have any questions about these or any other internet safety tips, feel free to leave them in the comments below!

Ready to experience Tallie’s award-winning expense management software? Give us a try, FREE for 14 days – no credit card or commitment required. Would you prefer a walkthough from a trained expert? Schedule your free Tallie product demo now.

Tallie Team Celebrates Winning CPA Practice Advisor Innovation Award

Our team is excited to announce that Tallie has been awarded the Tax and Accounting Technology Innovation Award by CPA Practice Advisor. This award is a tremendous honor and one that we are proud to accept. With over 150% growth in customer base over the past 6 months alone, Tallie’s mobile expense app and cloud-based management solution continues to deliver the quickest path from receipt to balance sheet for small to midsize businesses nationwide.

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When asked what this award means to Tallie, Chris Farrell, CEO, affirmed, “Just as we have built Tallie to deliver accounting-savvy automation and back-end synchronization, we are committed to steadily raising the bar for cloud accounting solutions. Tallie looks forward to deepening our partnership with the CPA community as we advance and optimize the accounting workflow together.”

CPA Practice Advisor commended Tallie for being a mobile-enabled solution that simplifies and accelerates the painfully manual expense report process by automatically capturing, categorizing and processing expense transactions, and integrating seamlessly with leading accounting systems. Our native integrations with QuickBooks, Bill.com, and SmartVault were honored for meeting the growing need by companies, accounting firms, and Business Process Outsourcing (BPO) services for a system-wide cloud-based ecosystem.

We’ve worked tirelessly to deliver a premier product that is powerful, purposeful, and easy to use. It’s a tremendous honor to receive the Technology Innovation Award from CPA Practice Advisor, but we’re not stopping here. Tallie’s VP of Product Strategy, Demid Potemkin, looks forward to the future of Tallie, including new features, integrations, and partnerships with key industry partners. “We continuously collaborate with our partners to provide the best expense management product available today. I am thrilled and humbled to see the industry agrees with our product vision. Working closely with all of Tallie’s partners enables us to be successful, and we are excited to continue working with them to create award winning software that truly saves time for both end users and finance departments.”

The Tallie team is thrilled and honored to receive the Technology Innovation Award from CPA Practice Advisor, the definitive resource for information to tax and accounting professionals in public practice. If you’d like to see how our award-winning cloud-based expense management solution can work for your business, schedule a personal Product Demo by clicking here or giving our Sales Team a call at 800-592-5144.

Read the full article on CPA Practice Advisor’s website by clicking here. 

If you’re ready to begin Tallie for free, create a free 14 Day Free Trial by clicking here.