Critical Information at Your Fingertips: Tallie Expense Report Software 11.1 Release Notes

There’s been a mantra around the Tallie offices in the last few months — we’re on a mission to ensure a seamless expense report software management process for our client administrators. It’s a complex process to keep all your systems in sync, so we strive to keep it simple and functioning smoothly.

With that in mind, Tallie engineers have created a more robust export experience for our software release version 11.1 that provides you with more comprehensive status and historical information than ever before. Additionally, we’ve added a few enhancements to our integrations (particularly Intacct) and will begin sending out invoice and payment confirmation via email with the next billing cycle.

Export Status Tracking

Prior to exporting to any integrated system, Tallie has always run each expense report through a comprehensive validation process, where Tallie validates that all mapped entities on the report are active and properly linked to entities in the accounting system. If errors are found, the report will be placed in error state with specific steps towards remediation indicated. Once validation is complete, Tallie processes the expense data into a format appropriate for transmission to the target system and finally delivers the data. In version 11.1, we are now displaying to our users exactly which expenses and reports are validating or processing at any given time, before being transmitted. We hope this further transparency will help with troubleshooting and understanding of our process.

Tallie Expense Report Softaware - Status Tracking on Report Line Items

The status and destination of each expense is communicated in real time while the expense report is being exported.

What does Queued Status Mean?

If a report remains in queued state for a duration of time, Tallie is waiting to connect to the integrated system. QuickBooks Desktop customers can clear reports from queued state by signing in and connecting TallieConnect.

Expense Export History

Tallie’s powerful multi-destination export logic is capable of breaking apart a report and exporting it to a wide variety of destinations, including payroll files, practice management files, accounting systems and bill pay systems, all with the click of the Export button. With this power comes great responsibility, so we’re now appending an export history record to each individual expense on the export page. This history area will communicate to you where each expense has been exported and the most recent date/time of that export action.

Tallie Expense Report Software - Export History on Report Line Items

Once an expense has been exported, Tallie provides you with the destination and date/time of the export event.

Email Notifications for Subscription Billing

Tallie regularly bills our clients at the close of the month. We’ve made our invoices available in the Billing area of Settings for quite some time, but now we’re also going to send each system administrator an email with the full invoice prior to charging the credit card, and a follow-up receipt once the payment has gone through. We hope this helps you better track your Tallie costs. Please note that if you are on the Enterprise Plan, you may not receive these emails as regularly. Please refer to your signed agreement for your billing cadence.

Tallie Expense Report Software - Payment Receipt Confirmation

Invoice and payment receipt emails containing line item detail will be sent to company administrators.

Additional Feature Enhancements

  • Intacct Users: You can now mass update selection of export enterprise (Export Expenses To) on People page.
  • Intacct Users: We now provide Vendor on the line item when exporting to Accounts Payable.
  • Intacct Users: Your account can now be configured so that managers from Intacct are no longer assigned as approvers during sync. Please contact Support for system configuration.
  • New Currencies Added: MYR Malaysian Ringgit, EGP Egyptian Pound
  • Fixed: Archived expense categories are no longer being auto-mapped on iOS and Android apps.
  • Fixed Some customers had difficulty deleting credit card profiles.

Do these updates improve your process? Send us your thoughts on the latest version of Tallie expense report software – we love your feedback. You can reach out to our Product Expert team by email at support@usetallie.com or by calling 888-874-1118 Ext 2.

Executive Assistant & Better-Than-Ever Integrations: Tallie Expense Report Software 11.0 Release Notes

Tallie is consistently recognized for building the most robust accounting integrations in the industry. In order to maintain this standard, we focused the majority of our efforts on fixing as many imperfections as we could find in our integrations, as well as adding new functionality such as exporting merchant names to Bill.com and fine-tuning our CSV template generator to make them more powerful than ever.

In addition to the enhancements made to integrations and export, the highly anticipated Executive Assistant feature is now live in beta format for select customers! A user can be given the Executive Assistant permission and assigned to manage tasks for one or more executives.

Export corporate credit card merchants to your Vendor list via Bill.com

Knowing where you’ve spent your money is critical to running a business. However, it is often difficult to track expenses by vendor when exporting expense reports in bill format because the vendor is the payee on the bill (the employee or credit card), not the merchant from whom each item was purchased.

In this release, we introduced a new option to include merchant/vendor data in non-reimbursable exports to Bill.com. When exporting corporate card transactions as individual paid bills, admins now have the option to export merchant names to Bill.com Vendors list in addition to the default Credit Card Vendor option. This enables admins and accountants to export both reimbursable and non-reimbursable expenses to Bill.com for approval and attachment purposes without sacrificing the ability to run a report on corporate credit card spend by merchant.

Tallie Expense Report Software Corporate Card Export Settings for Bill.com

Select “Individual Transaction Merchant” on the Export Settings page to use this feature.

 

Tallie Expense Report Software Export Merchants to Bill.com

When configured, each bill will be exported from Tallie to Bill.com payable to the credit card transaction merchant.

[Beta] New Executive Assistant feature gives the ability to manage tasks for one or more executives

A select number of our customers and partners have been asked to beta-test our new Executive Assistant feature. When this feature is activated, users can be granted the executive assistant permission to access and manage other users’ accounts. This access can be configurable to date ranges and a specific subset of permissions.

When acting as an executive assistant, he/she will be able to create expenses, approve reports, export, and manage Tallie settings on behalf of the executive without receiving full access to the executive’s account. Additionally, they will be able to perform these executive assistant functions without needing to sign out of their personal Tallie account.

When a report is submitted to the executive for approval, both executive and delegate will receive a notification and can approve directly from it. The use of the Executive Assistant feature does not affect billing as active user is calculated based on expense owner, rather than the people creating expenses.

Tallie Expense Report Software Executive Assistant Beta Feature

When acting as an executive assistant for another user, you can access both your individual account and the executive’s account using your email and password.

This feature is currently in beta mode and will be released to our general user base after we receive feedback from our early evaluators and make further improvements. If you’re interested in being a part of the beta team, please contact our Product Experts and we will provide you with a beta program overview and help you configure the functionality for the needs of your company.

Product Enhancements & Fixes

  • For our customers with access to multiple Tallie accounts, the styling of the Identity Details page has been updated for more clarity.
  • We have placed more restrictions on syncing a single Tallie account with potentially conflicting accounting and/or bill pay systems.
  • The engine for creating .CSV export files has been updated significantly, with a great deal more options, additional export formats and the ability to search for the data fields.
  • We have added optional enhanced restrictions on Intacct sync, configurable by each dimension.
  • Added multiple foreign currencies: Bangladeshi Taka (BDT), Moldovan Leu (MDL), Botswana Pula (BWP), Namibian Dollar (NAD), Pakistani Rupee (PKR)
  • We’ve addressed the issue where expense mappings appeared to be erased when approvers edit expense reports, but reappeared upon page refresh.

Would you like to be a beta tester for our new Executive Assistant feature? Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

For the love of accountants: Tallie Expense Report Software 10.10.3 Mini Release Notes

Here at Tallie we consider ourselves the expense report software solution of choice for the accounting profession. This means we’re committed to offering a beautiful user experience that provides a high quality of expense data processing at a fraction of the time. We don’t cut corners on finance teams’ needs. Instead, we go meet with our accountants in their offices, to watch and learn how they use Tallie and how Tallie can be improved to meet their needs. We are indebted to our accounting partners for their brilliant feedback and insight.

The last few releases have featured improvements based on these important relationships, and this mini release is no different. We made some small changes that we believe will help save time in the accounting cycle — we hope these tweaks will save you some time too.

Forward a Receipt from Your Email…and Pick Your Destination!

Let’s say you’re the business owner of three different restaurants and making regular purchases for each or perhaps you’re a staff accountant processing expenses on a regular basis for 10 different outsourced accounting clients. In both cases, because sign in privileges are based on email address, you have the ability to sign in to Tallie on the web or mobile app and switch between a variety of company accounts. However, if you’re forwarding email-based receipts we haven’t had a method to designate a destination company account, so Tallie has sent those email-based receipts to all connected company accounts.

Tallie Expense Report Software Enterprise Selector

When connected to multiple Tallie company accounts you will see each listed on the main selection screen

With this mini release, we’re introducing a new feature that lets you designate a company account destination for each emailed-in receipt. Simply edit the subject line of the email to include the name of the company account and that emailed-in receipt will be sent to that company account only.

Tallie Expense Report Software Enterprise Name in Email

Enter the name of your company in the subject line of your email

If you ever have any questions about which company account you’re currently using, just check the top right corner of your screen while signed in to the Tallie web app, or access the company-switching menu in the mobile apps.

Tallie Expense Report Software Enterprise Name

From within a Tallie company account you can find the exact name in the upper right of your screen

Tallie Expense Report Software Mobile Enterprise Selector

Account-switching functionality is accessed within the mobile apps by tapping the 3-line menu in the upper left of the main screen, then tapping on your name.

Improved Searching by Accounting Codes

In our 10.10.2 Mini Release we allowed for searching in all lists by accounting codes, giving power users more tools for coding their expenses. In this release, we’ve updated the appearance of those drop-down menus so that codes stand out as visual tags, enabling users to choose to focus more on codes or names, depending on their preference.

Tallie Expense Report Software Codes Styled as Tags

Accounting codes are now displayed as tags in Tallie drop-down menus

Are you interested in becoming a Tallie accountant partner? Tallie offers affiliate and reseller programs for accounting firms, plus a wide variety of features to help you manage expense reports in an outsourced accounting practice. For more information, please reach out to our sales team at 800.592.5144. We look forward to hearing from you!

We love our admins! Tallie Expense Report Software 10.10.2 Mini Release Notes

You know that moment when you’ve built something and you can’t wait to show it off? We know the feeling. Sometimes we just can’t wait for a release to deliver you some great new features. Announcing Tallie’s mini-release 10.10.2 featuring admin expense management goodness!

Quick Code Search

Tallie Expense Report Software Search by Code

When coding expenses to list data in Tallie, you can now search by code as well as name.

Was this expense for the Lead Generation sub-department of Marketing or was it for the Direct sub-department of Marketing? In many accounting systems, these departments are represented using codes as well as names, like 410 and 412, for instance. To some of you expense coding goes super quick if you can just type in code 410 and rest assured that the expense is getting coded to Marketing:Lead Generation. Well, now you can! Tallie supports this feature for all lists that feature accounting codes: customers, projects, departments, classes and locations.

Quick Masquerade Access & Switch

Tallie Expense Report Software Masquerade from Menu

Admins can quickly enter masquerade mode by selecting “Begin Masquerade” from their user menu.

Tallie’s masquerade mode is a feature that saves admins a ton of time, by enabling them to act as the user in their account and move expenses through the system. We’ve updated this feature in the mini release to save even more time. Now, you can access masquerade mode from any screen and easily switch between users just by selecting a new person from the header.

Tallie Expense Report Software Enter Masquerade

Once in masquerade mode, an admin may select a user to perform actions on that user’s behalf.

Finally, entering and exiting the mode is as simple as making a selection from the user menu in the upper right of your screen.

Tallie Expense Report Software Switch User

While masquerading as a user, you may switch users or exit masquerade mode.

Do these updates help your workflow? Send us your thoughts on the latest version of Tallie expense report software – we love your feedback. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

More Options & Better Performance: Tallie Expense Report Software 10.10 Release Notes

Fresh on the heels of our updated expense report app for iOS and Android, we’re happy to announce the release of Tallie expense report software v10.10. We focused on giving our account administrators a greater range of options for managing Tallie accounts and spent quite a bit of time improving overall Tallie performance. Additionally, we’ve released a brand new status page at status.tallie.com, which you can use to track Tallie uptime. If you’d like to be the first to know about our scheduled maintenance or performance issues, subscribe to updates on that page. Here are some more details on the release:

Drop-Down Menu Performance

When it’s time to code your expenses to classes, projects and other accounting list data, you want the process to be quick and painless. We’ve introduced a few solutions to help you along.

Tallie Expense Report Software Improved Drop Down Menu Performance

Visual Display of Relationships
Let’s say you have multiple layers of projects, departments or locations. We now help you sort through this data by displaying parent-child relationships with visual indentation in the lists.

Search by Parent Project
For our customers who use the Tallie projects list to manage multiple jobs for each of their clients, we’ve built the ability to search for sub-projects by the parent name.

Accounting Code Display
If your company uses codes to reference classes, locations, customers and any other list data, we’ll show those codes to you in the drop down menu as well.

Billable Feature Controller

We originally built Tallie with professional service providers in mind, giving them powerful tools to track expenses against customers and jobs, as well as the flexibility to bill expenses directly back to clients. As it turns out, many of our customers who love Tallie actually don’t have any need for these project billing features. With this release, we’re offering the ability to hide this functionality for all your users, right from the Features page in the Company Preferences area of Tallie Settings.

Tallie Expense Report Software Billable Feature Controller

Integrations Performance

Tallie’s best in class direct integrations with QuickBooks, QuickBooks Online, Bill.com, Intacct and Xero are constantly being tuned and improved. Plus, our recently released scheduled file data transfer integrations for other accounting and practice management systems are getting regular improvements as well. Here are a few of the enhancements we offer with this release:

Tallie Expense Report Software Syncs with Bill.com and QuickBooks Online

Certified Support for Bill.com’s Sync 2.0 for QuickBooks Online
Tallie is the only expense report software offering simultaneous integration with both Bill.com and an accounting system. Bill.com recently upgraded their support for QuickBooks Online, and this release guarantees simultaneous support for customers using the Sync 2.0 between Bill.com and QuickBooks Online. Plus, we’re now ensuring that Tallie always syncs with both QuickBooks Online and Bill.com, even if your Tallie environment is configured to export only to Bill.com.

Fewer Sync Errors
Tallie uses sync errors to communicate when issues need to be addressed in communicating with other systems, but sometimes the sync errors can be extra unnecessary information. We’ve suppressed some of these basic errors so you can enjoy Tallie without the extra chatter.

Improved Processing of Massive Files
We have a few customers who use our file data transfer integration to send tens of thousands of projects to Tallie from their practice management systems. We’ve updated how we work through those files to get better performance than before.

Feature Improvements

In addition, we made a couple of additional functional improvements to Tallie. They include:

  • More improvements were made to the duplicate detection algorithm to make it more accurate
  • We added two new currencies: Vietnamese Dong and Mozambican Meticals
  • We’ve begun a process to help resolve issues with duplicated transactions delivered to Tallie from credit card bank transaction feeds. This release should provide some improvement, with more to come.

Bug Fixes

There were also quite a few small issues resolved in this release. They include:

  • Custom payment memo is applied to item-mapped credit card transactions in Xero, QuickBooks Online and QuickBooks Desktop
  • When exporting paid bills to BIll.com, the invoice date now always matches the process date
  • Some customers reported issues in viewing HTML receipts after export to Bill.com. We’ve resolved that issue.
  • Our usage graph that we provide in the Billing area to track your usage to date showed a false spike half way through last month. We’ve resolved that issue as well.

We love to hear from you — even if it’s just to say hi. Let us know how these updates to our expense report software help your team. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Time to upgrade! Tallie Expense Report App v3.3 Released for Android & iOS

Celebrate the season with updated Tallie apps just in time for the holidays! Our new expense report app for Android and iOS features enhanced stability in low connectivity environments, manual select-to-merge features and the option to share to Tallie from your camera library. Go ahead and upgrade your app*, you deserve it.

*Depending on your operating system there may be a delay in availability, so please be on the look out over the next week or so.

Select-to-Merge Expenses in the App

Let’s say you’ve got a receipt and a matching credit card charge that you would like to merge into one expense? Simply select both expenses by tapping on the circular icon on the left side of the screen, then tap to merge. In the iOS app, this option will appear on the bottom of your screen. In the Android app, it will either appear in the header or the overflow menu, depending on your screen width.

Select to merge functionality in the Tallie expense report app for iOS

Selecting more than one expense in the iOS app causes the expense functions to appear on the bottom of the screen. These include, select all, merge, move to report, and delete.

 

Select to merge in the Tallie expense report app for Android

In narrower Android screens, the merge function appears in the overflow menu.

 

Share Images to the Tallie Expense Report App

We’ve configured Tallie to work with the share functions of both iOS and Android camera libraries. On both iOS and Android it’s quick and easy to access the camera from the lock screen. Now, you can take receipt photos with your basic phone or tablet camera as you incur them, then batch import them into Tallie using the share functionality.

Share to Tallie from your iPhone or iPad…

Share receipts from the iOS camera to the Tallie Expense Report App

From your camera roll, select multiple images, tap the Tallie icon, then select the destination expense report.

Share to Tallie from your Android phone or tablet…

Share receipts from your Android camera to the Tallie Expense Report App

From your camera library, select your images, then tap the share icon. Select Tallie from the app list, then select the destination expense report.

Bug fixes!

Each time you update your apps you might notice notes from developers that tell you about bug fixes. What do we mean by that? Well, a bug is an issue with a piece of software that prevents the software from completing an intended function. We conduct extensive testing here at Tallie before we release updates to our expense report software and expense report apps, but thanks to some wonderful feedback from our customers, we’ve found a few ways that we can improve. Here’s a high level list of the bugs we fixed with this update:

  • Reliability and stability of the apps has been greatly improved when connectivity is low
  • Some customers experienced long delay in loading the app
  • Some customers experienced long delays in searching for results in project lists
  • Some customers who used long names for their project, department, location, class or customer lists were not able to see the full name

Happy holidays from Tallie!

We love your feedback, because it helps us improve the experience for everyone. Let us know how these updates to our expense report app experience help your workflow. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.