Tallie Expense Reports – 10.6.9 Release Notes

We’re quickly approaching the second half of 2015, but the Tallie Team hasn’t slowed down one bit. We’re excited to announce some exciting product updates for our customers including enhanced Groups features, updated concatenation functionality for custom CSV exports, and improved “Print to PDF” functionality. Take a peek:

Using Groups to Control Extensive List Data

In addition to expense categories, Tallie administrators can now use Groups to limit which employees can select which Customers, Projects, Classes, Departments and Locations. This update provides further control with ease for our clients with more extensive and complex back-end setups.

How It Works: To add a Project, Class, Location, etc. to a Group, tracking for that list item must first be enabled in Tallie’s Features tab.

If a user is in more than one Group, the access restrictions are accumulative.

Example: If Group A is restricted to Class 1 & Class 2 and Group B is restricted to Class 1 & Class 3, then a person who is in Groups A & B will have access to Classes 1-3.

If a Group does not include the selection of any option for a given list item, then this is considered a non-restriction.

Example: If Group C has no listed classes, then a person who is in Group C will have access to all classes. This non-restriction does not override any restrictions in place for the other groups, so a person who is in Groups A, B & C will still only have access to Classes 1-3.

Projects Resources and Groups for Projects behave together in a subtractive way.

Example: If you’re listed in the Project People tab for Project A and B, and your group grants you access to Project B & C, you effectively only have access to Project B.

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Groups: Active List Data & Restrictions Viewing Options

From the list view, Tallie administrators can now choose to activate or deactivate the Groups they’ve created (see image). Additionally, the list view now displays all active list data restrictions (i.e. Projects, Departments, Classes, Customers, and Locations).

NOTE: If restriction for a list item is not turned on, the item label will be hidden.

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Concatenation for Custom CSV Export

We’ve expanded Tallie’s existing concatenation functionality to now work for both Custom Export and CSV templates.

How it Works: To concatenate values into a single row, simply assign the same column header to more than one row. If you need spaces between the values, insert a row with -None- for the Tallie field and a space as the fixed value, or you may also use symbols as needed.

Example: In the image below, we’re exporting a concatenated field for “Project | Class.” We can do this by applying the same column header to a row for Project Name, a row with “ | “ for the fixed value, and a row for Class. The concatenated field will populate in the first column that uses the column header.

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Print to PDF Improvements

Signature Lines are back! Based on customer feedback, we’ve brought back Signature Lines to “Print to PDF” expense reports. This feature is helpful for Tallie clients who prefer to provide their customers with signed expense reports for invoicing purposes. Signature Lines are now available for both “Print” and “Print to PDF” options.

We look forward to hearing how these upgrades have made managing your expense reports even easier! If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Weekly Roundup – Tech and Accounting

Welcome back to Tallie’s weekly roundup! This week we take a look into how you can prepare for automation, the FIFA corruption case, Google Photos, the possibility of Snapchat going public, and our favorite app of the week. It’s another great week for tech and accounting!

Accounting News

1. Don’t hesitate to automate! Here’s how you can prepare:

Jim Boomer, CIO of Boomer Consulting gives some advice to any company or accounting practice looking to automate their accounting services. Organizations have to start identifying and offering services that move them up the value chain with their ever modernizing clients. Moreover, employees must utilize their expertise and decision making skills to stay competitive in the future job market.

2. FIFA gets ‘red carded’ by the IRS:

The big news in the accounting this week involves the international soccer giant FIFA. The IRS, FBI, and numerous international agencies have officially charged 14 high ranking officials in the Fédération Internationale de Football Association (FIFA) with counts of racketeering, bribery, wire fraud, and money laundering conspiracies. These are all in relation to a long-standing conspiracy to corrupt international soccer. We love soccer at Tallie but we don’t love fraud anywhere, including in your expense report process.

Tech News

3. Snapchat might go public soon:

Snapchat CEO Evan Spiegel reveals his plan for an initial public offering. The company has around 200 million active user and is currently worth $10 Billion. Additionally, Spiegel gives his views on the future of the tech industry.

4. The latest from I/O – Google Photos is here!

At Google I/O on Thursday, Google announced their release of Google Photos – a way to store and manage photos without needing to to use Google+. You can also tag photos and make .gifs! The service is free and offers an ‘unlimited’ amount of storage. Also announced at Google I/O are numerous updates to Android OS, Chrome, and much more.

Tallie’s Favorite App of the Week

5. Tallie’s app of the week comes from our pals SmartVault:

Think of SmartVault as a sort of receipt shoebox optimized for the cloud. It stores documents and images of many different file types that are accessible from any device. Need to whip up an expense report quickly? No problem. Drag and drop your receipt images from SmartVault straight into Tallie and we’ll automate most of your data entry from there. It’s that easy.

Tune in next week for Tallie’s weekly roundup of accounting, technology, and industry partnership news!

Weekly Roundup – Future of Accounting, Tech, and New Partnerships

Welcome back to Tallie’s weekly roundup! In this week’s edition we dive into the benefits and adoption rate of automated accounting technology, new tech partnerships, our favorite app of the week, and the latest in the Tallie world. It’s a great week for tech and accounting!

Accounting and Tech News

  1. Innovation is the name of the modern game.

Accounting Today Editor-in-Chief Dan Hood and CPA.com CEO Erik Asgeirsson discuss the role of cloud technology in business in addition to the current adoption rate of new accounting technology. The early adopters and early majority have already integrated cloud accounting into their practice, now we’re starting to see shift to the late majority. Dan Hood also argues that new opportunities for success will open up to your business if you decide to adopt cloud technology.

  1. Can automation work for you?

Kris Merritt outlines the benefits of cloud-based automated accounting software – such as time saving, cost management, compliance control, and painless expense reporting. With the right automated accounting and expense management tools, your business can really thrive from saving time and money and by having the freedom to focus more on other tasks.

  1. I’ll take an extra shot of Spotify, please!

Tech’s most freshly brewed partnership is Starbucks and Spotify. If you are a customer (or an employee) of Starbucks and you are a Spotify Premium subscriber, soon you can literally pick the playlist for your coffee purchasing and drinking experience. This partnership is the latest of many strategic relationships with Spotify and other major organizations, including Vice and Comedy Central.

Tallie’s Favorite App of the Week

  1. Tallie’s favorite app of the week is Xero!

Xero is an extremely sleek, efficient, and powerful cloud-based accounting solution designed for small businesses. On top of it all, it’s easy to use and you can access your data on multiple devices. Want to integrate it with a third party software? Xero has a marketplace for integrated softwares like Tallie right on their website. Cloud accounting just got easier.

Tallie News

  1. McGladrey LLP Selects Tallie

This week we announced our new partnership with Top Global Accounting Firm McGladrey LLP. We are beyond excited to provide clients of their Finance and Accounting Outsourcing and Technology and Management Consulting practices with our award-winning automated expense management solution.

Tune in next week for Tallie’s weekly roundup of accounting, technology, and industry partnership news!

Weekly Roundup – Accounting, Tech, and New Partnerships

Welcome to Tallie’s Weekly Roundup! In this space, we’ll keep you up to date with news and events from the accounting and tech industries and beyond. Topics featured this week include new software partnerships, the future of accounting, Disrupt NY, our favorite apps, and news about Tallie.

1. The Dynamic Duo of Integrated Software
They were once competitors, but now they’re partners.  Earlier this week, Microsoft and NetSuite announced a cloud alliance, which means you can now use NetSuite ERP and Microsoft Office in the same interface.

2. Evolve with the cloud or step aside
Dan Burrus, the Maryland Association of Certified Public Accountants (MACPA), and the Business Learning Institute (BLI) are releasing a tool called  “The Anticipatory Organization: Accounting and Finance Edition” that intends to instill a proactive anticipatory mindset in CPAs. They must identify new industry trends adapt to new accounting technologies or they will not stay competitive.

3. Clean water newcomer wins Disrupt NY!
The winner of this year’s Disrupt NY Battlefield is Liquidity, a startup company based out of Alameda, CA that specializes in making nanofiber based water filters that are adaptable to multiple kinds of filtration systems. Their filters can even go on top of a water bottle, so you have access to clean drinking water wherever you go. This is huge for consumers everywhere who do not have access to potable water and are in danger of contracting common diseases like E. coli and Salmonella.

Tallie’s App of the Week

4. Our favorite app of the week comes from one of our pals, Quickbooks Online.
Quickbooks Online is awesome because it’s flexible for your small to medium sized business, stores your data in the cloud, and you can access it from your PC, smartphone, and tablet. Also, if you integrate it with a software like Tallie, all of your employee and client data will effortlessly transfer over.  No problem.

5. Moss Adams, LLP is now using Tallie for their expense reporting needs. 

Earlier this week, we announced our partnership with Moss Adams, LLP, the 15th largest accounting firm in the nation. “Tallie is part of the ecosystem of tools that are shaping the future of the industry,” said Larry Kammerer, Partner at Moss Adams. “Our outsourced accounting team chose Tallie because they have the expense solution that saves time and money. Tallie is an excellent business partner that helps us grow our practice and add new markets.”

Tune in next week for Tallie’s weekly roundup of accounting, technology, and industry partnership news!

Moss Adams Selects Tallie as Expense Management Solution

Moss Adams Selects Tallie as Expense Management Solution

Top 100 Accounting Firm Chooses Tallie for Its Client Accounting Services Practice

SAN FRANCISCO, CA – May 5, 2015 – Tallie, the leading SaaS expense management innovator, today announced that Moss Adams LLP, one of the largest accounting and business consulting firms in the nation, has selected Tallie’s award-winning software as the primary expense report solution for its outsourced accounting group.

“Tallie is part of the ecosystem of tools that are shaping the future of the industry,” said Larry Kammerer, Partner at Moss Adams. “Our outsourced accounting team chose Tallie because they have the expense solution that saves time and money. Tallie is an excellent business partner that helps us grow our practice and add new markets.”

“Moss Adams pioneered the way for Cloud accounting, dramatically improving the industry’s potential for innovative, specialized services,” said Chris Farrell, CEO of Tallie. “Their technological expertise, profound understanding of client needs, and emphasis on high-level financial analysis have cemented their reputation as a world-class firm. We are honored to have Moss Adams as a Tallie Key Program Partner.”

Tallie is an efficient, accurate expense reporting and management system that collects and categorizes expense data automatically, saving time and money for businesses. It automates the expense reporting process with smart features such as rapid receipt processing, auto-categorization of expenses and credit card/receipt auto-match. Clients also receive immediate policy alerts for stronger fraud prevention. Additionally, its industry-leading mobile interface, rapid automated data capture, and deep accounting and bill pay software integrations sends expense data quickly and accurately with minimal client effort or manual data entry.

The Tallie Key Program provides firms with upfront, strategic planning and ongoing dedicated support that aligns technology solutions and business strategy to maximize Business Process Outsourcing growth and performance. Tallie helps drive business growth through collaborative communication focusing on three core areas; enablement, monetization, and innovation. Using proven methodologies and best practices, Tallie enhances the trusted advisor role while achieving outstanding results for firms and their clients.

For more Tallie news, visit our press room, read our Blog, watch our video and follow us on Facebook, LinkedIn, Twitter, Google+and YouTube.

About Tallie

Tallie is the leading SaaS expense management innovator and enabler of the complete cloud-based accounting ecosystem. In close collaboration with users, CPA practitioners, and industry-leading accounting, technology, and financial partners, it has developed mobile expense report software for comprehensive data capture, intelligent transaction categorization, robust approval controls and seamless software integration. Tallie was recognized for technology leadership by: CPA Practice Advisor, Inc. Magazine and The Sleeter Group. www.tallie.com

About Moss Adams

A leader in assurance, tax, consulting, risk management, transaction and wealth services, Moss Adams has a staff of over 2,000 that includes more than 250 partners. Moss Adams focuses on serving public, private, and not-for-profit enterprises across the nation through specialized industry and service teams. www.mossadams.com

Tallie Investor Contact:

Nick Kormeluk, Chief Operating Officer

949-500-0003

nick@tallie.com

 

Tallie Press Contact:

Marisa Hagerman, Waggener Edstrom Communications

415-547-7017

tallie@waggeneredstrom.com

Webinar Reminder: Boost Your Business with Tallie + Xero’s Expense Management Experience

Boost your business today with the Tallie + Xero automated expense management workflow!

Tallie and Xero’s integrated workflow offers global small businesses high-caliber accounting tools that offer significant time savings and internal controls previously unavailable to businesses of their size.

Take your business to the next level with two powerful players in the accounting industry– Tallie expense management and Xero accounting software.  In this 60 minute webinar, we’ll show you how Tallie + Xero to eliminate double data entry and maximize transparency for better compliance and policy control.

Register for the Webinar
Wedneday April 22nd
10 – 11 am PDT

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Use Tallie’s Expense Reports & Internal Controls to Stay IRS Compliant Year-Round

A 2014 study by the Association of Certified Fraud Examiners estimates that organizations lose an average of 5% revenue to fraud each year. Without strong internal controls, a company is at risk for theft, misappropriation of funds, and a major audit. Here’s how to use Tallie’s automated expense reports to prevent fraud and stay IRS compliant year-round.

Create (and automatically enforce) thorough company policies.

You cannot prevent expense fraud without first establishing clear, specific company policies. For example, you may permit employees to expense WiFi fees at a conference, but only up to $20 a day. Of course, even the most thorough policy is useless unless it’s properly enforced. Miscommunication, a lack of awareness, and ineffective management can expose a company to fraud and a potential audit.

Historically, the reinforcement of these policies has been tedious and time-consuming. Accountants had to manually respond to violations, re-educate employees about the company policy, and then wait for a corrected expense report. Now, modern expense report software eliminates the need for these manual processes.

Companies that automate internal controls not only save time and cost, but also decrease the likelihood of fraud. Tallie’s policy engine lets you create custom expense policies based on category, dollar amount, project, class and more. Any expense that violates these policies is automatically detected, and the employee is notified immediately.

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If an employee doesn’t understand why their expense was in violation, they can simply click the “Out of Policy” alert to learn more. This not only prevents unnecessary errors, but helps ensure that employees remember the company policy while making future purchases.

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Keep expense reports IRS-compliant with timely and accurate records.

IRS Publication 463 requires that your records be not only accurate, but timely:

“You should record the elements of an expense or of a business use at or near the time of the expense or use and support it with sufficient documentary evidence.”

(Publication 463, Cat. No. 11081L, Page 26)

Submitting your expense reports with Tallie satisfies both of these requirements. In the event of an audit, the IRS will expect you to provide consistent and complete records of all purchases and reimbursements, complete with legible receipts. To ensure you’re recording “sufficient documentary evidence,” we recommend using Tallie’s policy engine to require a receipt for any expense over $75, as per IRS document 463, chapter 5.

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One of the major benefits of expense report software like Tallie is the ability to throw away your receipts after you’ve captured their image. But will the IRS really accept a picture of a receipt in lieu of the original?

Believe it or not, the IRS has actually accepted electronic documents, including scanned receipts, since 1997 (IRS Revenue Procedure 97-22). In order to be considered valid, the receipt (or receipt image) must include the merchant’s name and address, the transaction date, the amount paid, and the business reason for your purchase. All of this information can be stored within Tallie for easy access in the event of an audit. No more hunting through shoeboxes!

Tallie also allows you to store your receipts within your chosen accounting system. Exports to QuickBooks Online and Intacct include your receipt images as part of an attachment to the Bill (Intacct) or Bill/Check/Expense (QuickBooks Online.)

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QuickBooks Desktop users can take advantage of our direct integration with SmartVault, where their electronic documents can be stored and retrieved on demand.

Tallie is the best expense management solution for strengthening your business’s internal controls. You create your custom policies within Tallie–we’ll automatically enforce them. Want to see how? Schedule a free, 1-on-1 product demo with one of our experts.

FORBES: Tallie’s Expense Report Software Selected by H&R Block Small Business

As you may have heard, H&R Block recently selected Tallie as the exclusive expense reports solution for its Small Business Services. Tallie’s automated features are set to save H&R Block’s small business clients money, as well as countless hours of time spent on expense management.

On Friday, Ben Kepes wrote an article for Forbes.com explaining why this partnership is so important for small businesses:

“The reality [used to be] that integrating discrete solutions [was] time and resource-heavy and hence impractical for SMBs. If you’re an enterprise you have an IT shop with time to create custom integrations between the different solutions you use – not so for a SMB. The result, therefore, was that SMBs generally chose a monolithic solution that had as much of their functional needs as possible. Anything else was generally resolved with paper-based processes.

The rise of the cloud has changed all that. Enabled by application programming interfaces (APIs), the building blocks that let applications be readily integrated with each other, we now have a paradigm where SMBs can chose a range of different solutions and (theoretically at least) plug them in together as they see fit – so SMBs will take a core cloud accounting product, bolt on POS, HR and expense functionality and create for themselves a highly specific solution.

. . .  H&R Block is now able to offer an automated expense management solution to their customers, and thus end the annual ritual of taking ones filing agent a shoebox full of receipts. Not only will Tallie help the “shoebox syndrome” it also offers quality-assurance functionality – duplicate and error prevention and auto-categorization of expenses for example.”

We’re thrilled to be helping so many small businesses streamline their workflow, prevent expense fraud, and integrate their entire accounting system. To learn more about what makes Tallie and H&R Block Small Business Services so special, read the full article over at Forbes.com

 Automate your expense reports with Tallie FREE for 14 days – no credit card or commitment required. Care for a walkthrough by a trained expert first? You can schedule a free Tallie product demo with one of our experts.

What You Should Know About the New QuickBooks Online Accountant

Those of you fortunate enough to be attending QuickBooks Connect 2014 (or feverishly monitoring it via social media!) have already learned the great news. Intuit has unleashed their brand new QuickBooks Online Accountant service, and boy does it have accountants talking. This incredibly robust program promises to save accountants time and effort with enhancements like easy access to all your books from anywhere, at any time, as well as allowing better collaboration and transparency. So what do YOU need to know about the new QuickBooks Online Accountant? Read on to discover more about just a handful of the fantastic new features that are coming your way!

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Never Miss a Beat with a New Customizable Dashboard

Not everybody knows this, but accountants make great jugglers. No, really! No matter how many clients they have, an accountant must always keep both eyes out for every little detail, hiccup, and red flag that comes their way. Fortunately, the QuickBooks Online Accountant dashboard will make sure accountants have constant visual access and control over alerts, to-dos, and recent activities for each and every one of their clients–all in one place! Need to take a closer look at the books? Easy: the dashboard also provides one-click access to each client’s books and payroll.

Easy and Enhanced Tax-Mapping

Good news, tax specialists! QuickBooks Online accounts will soon be easily mappable to your tax accounts. After making tax-only adjustments within QuickBooks Online, accountants can push those changes directly into Intuit Tax Online without unnecessarily impacting the books. So look forward to seamless, impeccable record keeping and tax return generation!

Firm, But Flexible, Access Control

Want to limit which members of your firm can view or change which parts of your clients’ books? The new employee access controls available through QuickBooks Online Accountant will allow you to set roles and permissions for individual employees at multiple levels. You’ll be able to choose between Full, Restricted, or even customizing your own permission settings.

FREE QuickBooks Online Plus, Wholesale Pricing, Easy ProAdvisor Account Access, and More

The truth is, there are a whole host of new features and bonuses set to be released with QuickBooks Online Accountant. These include, but are not limited to, a FREE subscription to QuickBooks Online Plus, which will be offered complete with Intuit Payroll. This means that all of your business’s paychecks and guaranteed-accurate payroll tax calculations can be seamlessly integrated into your accounting software at no additional charge. Otherwise, accountants can save 50% for the life of their client’s QuickBooks Online subscription through Intuit’s wholesale pricing. And for you ProAdvisors out there, all of the product training, certifications, and benefits you know and love through your existing ProAdvisor program will now be accessible directly in QuickBooks Online Accountant. No new tabs or apps or anything! Just simple, direct access to all your necessary resources, right there within your accounting system.

Stay tuned for more coverage of exciting announcements from Intuit’s QuickBooks Connect 2014! Come on down to booth #310 to say hi to your friends at Tallie. We’d be happy to discuss our award-winning expense report automation software’s unmatched integrations with QuickBooks and QuickBooks Online!

Tallie Expense Report Software Endorsed as CPA Practice Advisor “Top 9 Must-Have Apps for Accounting Professionals”

Our team is honored to announce that, earlier this week, CPA Practice Advisor endorsed Tallie’s expense report software as a “Top 9 Must-Have App for Accounting Professionals!” We are humbled to be recognized alongside such household names as: Evernote, TripIt, Uber, Dropbox,  AroundMe, Flipboard, Google Maps, and Starbucks. This honor adds even greater fire to our promise of delivering the premier expense report software solution for businesses and accounting firms alike.

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Here are the features we think contributed to Tallie’s recognition:

1. Enjoyable, Enterprise-Grade Software

Our team is most excited by the fact that the other eight apps featured on CPA Practice Advisor’s list are consumer apps well-known for their enjoyable user experiences. In fact, Tallie is the only accounting software featured on this list. Our reputation in the accounting community rests on our ability to provide enterprise-grade services without sacrificing simple, intuitive design. We’ve always prioritized customer satisfaction, whether they be accountants or end users–Tallie was designed to please.

2. Truly Bi-Directional Integrations

Tallie’s ability to meet the needs of every business, regardless of their size or workflow, wouldn’t have been possible without first-hand experience with the world of accounting. Therefore, it should come as no surprise that our expense report software was built by actual accountants. You can see it in the features we build, such as one-click multi-exports, and the ability to neatly import project & class into your accounting system. Our bi-directional integrations are what really sets us apart, allowing Tallie to fit seamlessly into your company’s pre-existing accounting system without hassle or compromise.

Available on both Android and iOS, Tallie has been praised as a critical component for any optimized accounting workflow. Boomer Consulting CEO Gary Boomer affirmed that Tallie has “reduced expense reporting time by at least one hour per week and integrates directly with Bill.com and QBOL.” He goes on to say that “it has also reduced others’ time in the processing and integration of expense reports with Bill.com. The workflow is built into the app and the support is excellent.”

3. Lifetime of Live Support

Every Tallie account includes lifetime access to Tallie’s Product Expert Team. Period. This includes same-day account setup with a technical expert, new customer training sessions, continuous education, and bottomless access to our U.S.-based technical support team– available via telephone, email, online, or carrier pigeon. We also make training resources available 24/7 in Tallie’s Resource Room.

4. Delightfully Easy

We believe that all software should be simple to use, and expense report software is no exception. Tallie has been described as the “easiest mobile expense app for traveling teams” by Andrea B. of AccountingDepartment.com. See for yourself what current Tallie clients are saying about their experiences on the Intuit App Center. You’ll notice that the majority of our reviews highlight how easy Tallie is to set up and start using. Nothing makes us happier than knowing that we’re saving our customers time, money, and headaches. Words like “simple,” “intuitive,” and “easy,” are like music to our ears.

The Tallie team is thrilled and honored to receive this recognition from CPA Practice Advisor, the definitive resource for tax and accounting professionals in the public practice. If you’d like to see how our award-winning cloud-based expense management solution can work for your business, schedule a personal Product Demo or give us a call at 800-592-5144.

Read the full article on CPA Practice Advisor’s website.