New Year, New Features and Better Usability: Tallie Expense Report Software 11.4 Release Notes

We’re starting the new year off right with a few expense report features that we think will jumpstart your productivity. Rather than having one unifying theme, we analyzed our feature backlog and picked the ones that deliver the most value for the broadest cross section of our clients. Take a look — we hope you enjoy!

New action menu featuring new Transfer Expense and Copy Expense functions

Tallie has always given users flexibility to perform all kinds of extra tasks on purchases prior to submission, but we are now providing centralized access to key tasks and functions in the new expense action menu. Included in this new menu are two new functions: Transfer Expense and Copy Expense.

Tallie Expense Report Software - New Action Menu

The new action menu holds all expense actions under one roof, including the new Copy and Transfer functions.

Transfer Expense

Perhaps you created a free trial by mistake and started importing expenses? Or you mistakenly created an expense in your own account instead of one you manage for another user? Transfer Expense functionality is now available for admins, Executive Assistants, and users with multiple Tallie accounts on the Purchases page, and in the mass edit action bar on Purchases and Expense Reports pages when more than one expense is selected. To transfer an expense, simply hover over the new action menu in the expense tile (also available in Purchases page Table view and Spreadsheet view), and then select an account to receive this expense. For more information, visit our support site and read our article on Transfer Expense.

Tallie Expense Report Software - Copy Expense

Copy Expense and Transfer Expense buttons are also available in the mass edit action bar on the Expense Reports page.

Copy Expense

Do you make purchases at the same store for the same reason? Does your company give you daily spending allowances? If so, the new Copy feature is going to save you a lot of time. Copy is available in the new action menu on the Purchases page, and in the mass edit action bar on Purchases and Expense Reports pages when only one expense is selected. Instead of entering all the details into a new expense, you’ll simply need to select a date to copy the expense to.

Bank Data Delivery now supports MasterCard

In the last release, we introduced our very own Credit Cards integration, Bank Data Delivery for Visa and American Express account holders. We’re excited to announce that this integration now supports MasterCard as well. For more information on Bank Data Delivery, please see Enhanced Corporate Card Control: Tallie Expense Reports Software 11.3 Release Notes.

[Beta] Auto-deduct standard commute from mileage expenses

The IRS has limits on businesses claiming mileage-based business expense deductions, specifically targeting deduction of the distance traveled during an employee’s daily commute. Many companies require employees to deduct their standard commute between home and work from most mileage trips in order to be in compliance with this IRS rule. Standard Commute Beta is here to help streamline the process for the clients who may need it as we gather feedback and continue to improve this feature.

Tallie Expense Report Software - Auto-deduct standard commute from mileage expenses

Tallie memorizes your previous standard commute distance so you’ll simply need to enter the start and end points.

Once Standard Commute has been enabled in your account, users will get an additional field, Standard Commute Distance, in the mileage edit view. The value entered here will be deducted from the Distance In Miles (calculated using the to and from addresses or manually adjusted) to get the Total Reimbursable Distance. Previously used Standard Commute Distance is memorized, so the next time the user creates a mileage, he/she will simply need to enter to and from addresses and the Reimbursable Distance will be calculated. Once the feature is enabled, any mileage expense without a standard commute deduction will be flagged as such.

Tallie Expense Reports Software - Standard Commute Badge

Once the feature has been enabled in your account, mileage expenses without standard commute deduction will be flagged.

This feature is currently in beta mode and will be released to our general user base after we receive feedback from our early evaluators and make further improvements. If you’re interested in being a part of the beta team, please contact our Product Experts and we will enable the feature for you.

Product enhancements & fixes

  • List of monthly active users is now available: Billing admins can now see a list of monthly active users to date at the bottom of Usage & Pricing tab in Regular enterprise, or Reseller Management tab in Affiliate enterprise (click on the individual Resold account to view active users for it).
  • Fixed QBO export issue where users were unable to export expenses with Projects when Billable feature is disabled in QBO.
  • Fixed the issue where end users were unable to see credit card profiles that have errors.
  • Fixed mobile issue where adjusted mileage distance would revert back to Google calculation on save.

We look forward to hearing how these upgrades have made managing your expense reports even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Enhanced Corporate Card Control: Tallie Expense Reports Software 11.3 Release Notes

Here at Tallie, we understand that credit card transaction management is mission-critical for your expense report software. Our goal is to provide the most reliable credit card options among all the expense tracking products on the market, and streamline the processes for significant time savings. In this release, we are introducing our “Bank Data Delivery” credit card import experience for Visa and American Express. Additionally, we added the ability to export corporate card expenses to bank accounts in QuickBooks.

Bank Data Delivery Credit Card Feeds

At Tallie, we take pride on the award-winning integrations we’ve built from the ground up. In order to support an even wider range of financial institutions and provide comprehensive in-house support for credit cards, we implemented our newest credit card integration, Bank Data Delivery. Bank Data Delivery is the fourth credit card transaction import method we provide, which will coexist with credit card aggregator, statement upload, and Direct Connect (OFX). Because it requires an agreement with your bank, to initiate a Bank Data Delivery connection admins must contact a Product Expert, who will enable the feature, walk you through the setup and ensure a successful data delivery from your bank.

Tallie Expense Report Software - Bank Data Delivery Credit Card Feeds

Bank Data Delivery supports corporate card sub-accounts from Visa and American Express. New sub-account shows up automatically when the bank sends transactions attributed to it.

Bank Data Delivery is optimal for businesses with commercial cards that need support for tens to hundreds of corporate card sub-accounts. Once a profile setup has been completed, the credit card feed will appear like a normal feed as our current connection methods. Similar to the functionality when a new account is detected by our aggregator or PEX, when the bank sends transactions attributed to a new sub-account, it will show up on the Credit Cards page automatically.

At this time, Visa and American Express are fully supported. We plan to roll out Bank Data Delivery to MasterCard in early 2017. See our KB article for more details.

Export Corporate Card Transactions to Bank Accounts in QuickBooks

Admins who use Tallie to track debit card and/or bank account transactions (or use our PEX Card integration) can now export to QBD bank accounts! QBO users have had this functionality for a while and now QBD users can do the same.

To use this feature, simply map the corporate card to a bank account on Manage Lists > Company Cards page, and export per usual. Non-reimbursable charge export generates a check, while non-reimbursable credit export generates a deposit. Note that both charge and credit are exported to the specific, individual account mapped to the account on the Company Cards page. This feature also honors export settings including “Send merchant name to accounting” and custom payment memo.

Tallie Expense Report Software - Export Corporate Card Transactions to Bank Accounts in QuickBooks

Non-reimbursable charges are exported to the Bank account mapped to the company card.

 

Tallie Expense Report Software - Export Corporate Card Transactions to Bank Accounts in QuickBooks

Non-reimbursable credits are exported as deposits to the Bank account mapped to the Company Card. The “Received From” field contains the merchant name.

New Version of TallieConnect for QuickBooks Desktop Users

We have updated our QuickBooks Desktop sync tool TallieConnect to version 11.1.30. This version addresses the export duplication issues for customers in hosted environment and has been fully tested for QB 2017 compatibility.

Tallie Expense Report Software - TallieConnect Wrong File Detection

Warning when the selected QuickBooks file is not the same as the previously-synced file for the logged-in enterprise.

For admins who manage multiple Tallie accounts, we also made it harder to sync the wrong QB file by displaying a warning when the selected file to sync is different from the previously-synced one.

Tallie Expense Report Software - New TallieConnect Settings

New Settings menu: Ability to allow background syncing and turn off notifications.

Additionally, we made some changes to improve user experience, including the ability to suppress notifications and sounds in Settings, ability to allow TallieConnect to do background syncing, which will prevent QuickBooks from opening a secondary window when the correct file is already open in the primary window, and display a notification when Tallie is in maintenance mode. Download and install the latest version now to take full advantage of TallieConnect!

Additional Enhancements & Fixes

  • Sync Settings: Ask a Product Expert about configurable sync restrictions and the ability to suppress billable flag on export. (Only available to be configured by a Product Expert)
  • New Currency: Tunisian Dinar (TND)
  • CSV Export Template: We have added two additional Tallie Field options for Custom Export Date.
  • Intacct Multi-Entity: Ability to mass update “Export expenses to” in People list
  • Fixed additional approvers disappearing or not saving issue.
  • Fixed various QB export issues, including erroneous error “Merchant name already exists,” not billable expenses with project info being exported as billable, and various incidents of reports being stuck in Queued.
  • Fixed Analytics page fails to load when sorted by Merchant.

Happy holidays from Tallie!

We love your feedback, because it helps us improve the experience for everyone. Let us know how these updates help your workflow. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

The Fastest Expense Coding You’ve Ever Seen: Tallie 11.2 Expense Report Software Release Notes Featuring Spreadsheet View

We’ve been working on a new feature on the Purchases page for the past few months and we’re excited to unveil it in this release — the Purchases Page Spreadsheet view! Built with usability and efficiency in mind, the Spreadsheet view is the easiest-to-edit view on the Purchases page thus far. In addition, we implemented notifications to approvers when reports have been unsubmitted, added support for export as draft to Intacct, and addressed a variety of export issues that were raised since the last release. Read on for more details!

Purchases Page Spreadsheet View

The much-anticipated Spreadsheet view is now live! In the upper-right corner of the Purchases page, you can now switch between the Tallie signature tile view, the table view, and the latest Spreadsheet view. The Spreadsheet view is designed to provide power users a way to rapidly code and edit expenses by incorporating tab and return commands to navigate between cells. By displaying all expense details in individual cells, the Spreadsheet view also offers enhanced visibility.

Tallie Expense Report Software - Purchases Page Spreadsheet View

The Purchases Page Spreadsheet View features in-line edit and tab and return commands to navigate between cells.

Similar to Microsoft Excel, hitting the Return/Enter key saves the current cell’s content and navigates to the cell below, and the Tab key moves the cursor to the cell on the right after saving the current cell’s content. The Tab and Return magic doesn’t end here. Holding down the shift key and hitting Return saves the current cell’s content and takes you to the cell above it, while Shift + Tab saves the current cell before moving the cursor to the cell on the left. Just like Tile and Table views, use the category icons to select a few expenses. Once these expenses are selected, you may choose to edit all, delete all or start a report with the selected expenses.

We released Spreadsheet as a beta feature as we continue to fine-tune it, and we’re excited to hear your feedback and suggestions if you have any! Please note at this time Spreadsheet view is not supported in Firefox or IE browsers (including Edge).

Export Expense Reports as Draft to Intacct

The majority of our Intacct customers rely on Tallie to handle their approval process for expenses prior to export to Intacct. However, some of you have requested additional flexibility to allow for later approval processes in Intacct after export from Tallie. In order to serve your needs, we now offer export to both the Accounts Payable module (bills) and Time & Expense module (expense reports) in Draft state, in addition to the already-supported Approved state. Please note that a manual process is required in Intacct to mark these Draft bills and expense reports as Approved prior to payment.

Tallie Expense Report Software - Export to Intacct as Draft

Exporting reimbursable expenses in Draft state provides additional flexibility for exported data in Intacct.

Notifications to Approvers When Reports Have Been Unsubmitted

Tallie now sends a notification to anyone who received an approval email when the report has been unsubmitted, regardless of whether they’ve approved the report or not. (We released this feature early so you might have noticed it already!)

Tallie Expense Report Software - Unsubmit Notifications

Email notifications are sent to approvers when a report has been unsubmitted.

Additional Enhancements & Fixes

    • Analytics Page: New data added to Analytics CSV download, including credit card column, submit date, approved date, and export date.
    • Custom Payment Memo: We have added additional fields for customizing your payment memo on export. Please refer to our Customizing Payment Memo support article for more info.
    • Intacct Users: Stalled sync issue observed in Tallie accounts connected via Console credentials is fixed.
    • New Currency: GTQ Guatemalan Quetzal
    • Fixed various export issues, including page refresh being needed to see export error details, exported reports not being marked as Exported, incorrect expense item status messages when export destinations are split, hidden export errors causing reports to be stuck in Queued, reports being stuck in Queued when QBO token is bad, and various incidents of reports being stuck in export states that were unrelated to TallieConnect or QBO statuses.

We love to hear from you — even if it’s just to say hi. Let us know how these updates to our expense report software help your team. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Critical Information at Your Fingertips: Tallie Expense Report Software 11.1 Release Notes

There’s been a mantra around the Tallie offices in the last few months — we’re on a mission to ensure a seamless expense report software management process for our client administrators. It’s a complex process to keep all your systems in sync, so we strive to keep it simple and functioning smoothly.

With that in mind, Tallie engineers have created a more robust export experience for our software release version 11.1 that provides you with more comprehensive status and historical information than ever before. Additionally, we’ve added a few enhancements to our integrations (particularly Intacct) and will begin sending out invoice and payment confirmation via email with the next billing cycle.

Export Status Tracking

Prior to exporting to any integrated system, Tallie has always run each expense report through a comprehensive validation process, where Tallie validates that all mapped entities on the report are active and properly linked to entities in the accounting system. If errors are found, the report will be placed in error state with specific steps towards remediation indicated. Once validation is complete, Tallie processes the expense data into a format appropriate for transmission to the target system and finally delivers the data. In version 11.1, we are now displaying to our users exactly which expenses and reports are validating or processing at any given time, before being transmitted. We hope this further transparency will help with troubleshooting and understanding of our process.

Tallie Expense Report Softaware - Status Tracking on Report Line Items

The status and destination of each expense is communicated in real time while the expense report is being exported.

What does Queued Status Mean?

If a report remains in queued state for a duration of time, Tallie is waiting to connect to the integrated system. QuickBooks Desktop customers can clear reports from queued state by signing in and connecting TallieConnect.

Expense Export History

Tallie’s powerful multi-destination export logic is capable of breaking apart a report and exporting it to a wide variety of destinations, including payroll files, practice management files, accounting systems and bill pay systems, all with the click of the Export button. With this power comes great responsibility, so we’re now appending an export history record to each individual expense on the export page. This history area will communicate to you where each expense has been exported and the most recent date/time of that export action.

Tallie Expense Report Software - Export History on Report Line Items

Once an expense has been exported, Tallie provides you with the destination and date/time of the export event.

Email Notifications for Subscription Billing

Tallie regularly bills our clients at the close of the month. We’ve made our invoices available in the Billing area of Settings for quite some time, but now we’re also going to send each system administrator an email with the full invoice prior to charging the credit card, and a follow-up receipt once the payment has gone through. We hope this helps you better track your Tallie costs. Please note that if you are on the Enterprise Plan, you may not receive these emails as regularly. Please refer to your signed agreement for your billing cadence.

Tallie Expense Report Software - Payment Receipt Confirmation

Invoice and payment receipt emails containing line item detail will be sent to company administrators.

Additional Feature Enhancements

  • Intacct Users: You can now mass update selection of export enterprise (Export Expenses To) on People page.
  • Intacct Users: We now provide Vendor on the line item when exporting to Accounts Payable.
  • Intacct Users: Your account can now be configured so that managers from Intacct are no longer assigned as approvers during sync. Please contact Support for system configuration.
  • New Currencies Added: MYR Malaysian Ringgit, EGP Egyptian Pound
  • Fixed: Archived expense categories are no longer being auto-mapped on iOS and Android apps.
  • Fixed Some customers had difficulty deleting credit card profiles.

Do these updates improve your process? Send us your thoughts on the latest version of Tallie expense report software – we love your feedback. You can reach out to our Product Expert team by email at support@usetallie.com or by calling 888-874-1118 Ext 2.

Executive Assistant & Better-Than-Ever Integrations: Tallie Expense Report Software 11.0 Release Notes

Tallie is consistently recognized for building the most robust accounting integrations in the industry. In order to maintain this standard, we focused the majority of our efforts on fixing as many imperfections as we could find in our integrations, as well as adding new functionality such as exporting merchant names to Bill.com and fine-tuning our CSV template generator to make them more powerful than ever.

In addition to the enhancements made to integrations and export, the highly anticipated Executive Assistant feature is now live in beta format for select customers! A user can be given the Executive Assistant permission and assigned to manage tasks for one or more executives.

Export corporate credit card merchants to your Vendor list via Bill.com

Knowing where you’ve spent your money is critical to running a business. However, it is often difficult to track expenses by vendor when exporting expense reports in bill format because the vendor is the payee on the bill (the employee or credit card), not the merchant from whom each item was purchased.

In this release, we introduced a new option to include merchant/vendor data in non-reimbursable exports to Bill.com. When exporting corporate card transactions as individual paid bills, admins now have the option to export merchant names to Bill.com Vendors list in addition to the default Credit Card Vendor option. This enables admins and accountants to export both reimbursable and non-reimbursable expenses to Bill.com for approval and attachment purposes without sacrificing the ability to run a report on corporate credit card spend by merchant.

Tallie Expense Report Software Corporate Card Export Settings for Bill.com

Select “Individual Transaction Merchant” on the Export Settings page to use this feature.

 

Tallie Expense Report Software Export Merchants to Bill.com

When configured, each bill will be exported from Tallie to Bill.com payable to the credit card transaction merchant.

[Beta] New Executive Assistant feature gives the ability to manage tasks for one or more executives

A select number of our customers and partners have been asked to beta-test our new Executive Assistant feature. When this feature is activated, users can be granted the executive assistant permission to access and manage other users’ accounts. This access can be configurable to date ranges and a specific subset of permissions.

When acting as an executive assistant, he/she will be able to create expenses, approve reports, export, and manage Tallie settings on behalf of the executive without receiving full access to the executive’s account. Additionally, they will be able to perform these executive assistant functions without needing to sign out of their personal Tallie account.

When a report is submitted to the executive for approval, both executive and delegate will receive a notification and can approve directly from it. The use of the Executive Assistant feature does not affect billing as active user is calculated based on expense owner, rather than the people creating expenses.

Tallie Expense Report Software Executive Assistant Beta Feature

When acting as an executive assistant for another user, you can access both your individual account and the executive’s account using your email and password.

This feature is currently in beta mode and will be released to our general user base after we receive feedback from our early evaluators and make further improvements. If you’re interested in being a part of the beta team, please contact our Product Experts and we will provide you with a beta program overview and help you configure the functionality for the needs of your company.

Product Enhancements & Fixes

  • For our customers with access to multiple Tallie accounts, the styling of the Identity Details page has been updated for more clarity.
  • We have placed more restrictions on syncing a single Tallie account with potentially conflicting accounting and/or bill pay systems.
  • The engine for creating .CSV export files has been updated significantly, with a great deal more options, additional export formats and the ability to search for the data fields.
  • We have added optional enhanced restrictions on Intacct sync, configurable by each dimension.
  • Added multiple foreign currencies: Bangladeshi Taka (BDT), Moldovan Leu (MDL), Botswana Pula (BWP), Namibian Dollar (NAD), Pakistani Rupee (PKR)
  • We’ve addressed the issue where expense mappings appeared to be erased when approvers edit expense reports, but reappeared upon page refresh.

Would you like to be a beta tester for our new Executive Assistant feature? Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

For the love of accountants: Tallie Expense Report Software 10.10.3 Mini Release Notes

Here at Tallie we consider ourselves the expense report software solution of choice for the accounting profession. This means we’re committed to offering a beautiful user experience that provides a high quality of expense data processing at a fraction of the time. We don’t cut corners on finance teams’ needs. Instead, we go meet with our accountants in their offices, to watch and learn how they use Tallie and how Tallie can be improved to meet their needs. We are indebted to our accounting partners for their brilliant feedback and insight.

The last few releases have featured improvements based on these important relationships, and this mini release is no different. We made some small changes that we believe will help save time in the accounting cycle — we hope these tweaks will save you some time too.

Forward a Receipt from Your Email…and Pick Your Destination!

Let’s say you’re the business owner of three different restaurants and making regular purchases for each or perhaps you’re a staff accountant processing expenses on a regular basis for 10 different outsourced accounting clients. In both cases, because sign in privileges are based on email address, you have the ability to sign in to Tallie on the web or mobile app and switch between a variety of company accounts. However, if you’re forwarding email-based receipts we haven’t had a method to designate a destination company account, so Tallie has sent those email-based receipts to all connected company accounts.

Tallie Expense Report Software Enterprise Selector

When connected to multiple Tallie company accounts you will see each listed on the main selection screen

With this mini release, we’re introducing a new feature that lets you designate a company account destination for each emailed-in receipt. Simply edit the subject line of the email to include the name of the company account and that emailed-in receipt will be sent to that company account only.

Tallie Expense Report Software Enterprise Name in Email

Enter the name of your company in the subject line of your email

If you ever have any questions about which company account you’re currently using, just check the top right corner of your screen while signed in to the Tallie web app, or access the company-switching menu in the mobile apps.

Tallie Expense Report Software Enterprise Name

From within a Tallie company account you can find the exact name in the upper right of your screen

Tallie Expense Report Software Mobile Enterprise Selector

Account-switching functionality is accessed within the mobile apps by tapping the 3-line menu in the upper left of the main screen, then tapping on your name.

Improved Searching by Accounting Codes

In our 10.10.2 Mini Release we allowed for searching in all lists by accounting codes, giving power users more tools for coding their expenses. In this release, we’ve updated the appearance of those drop-down menus so that codes stand out as visual tags, enabling users to choose to focus more on codes or names, depending on their preference.

Tallie Expense Report Software Codes Styled as Tags

Accounting codes are now displayed as tags in Tallie drop-down menus

Are you interested in becoming a Tallie accountant partner? Tallie offers affiliate and reseller programs for accounting firms, plus a wide variety of features to help you manage expense reports in an outsourced accounting practice. For more information, please reach out to our sales team at 800.592.5144. We look forward to hearing from you!

We love our admins! Tallie Expense Report Software 10.10.2 Mini Release Notes

You know that moment when you’ve built something and you can’t wait to show it off? We know the feeling. Sometimes we just can’t wait for a release to deliver you some great new features. Announcing Tallie’s mini-release 10.10.2 featuring admin expense management goodness!

Quick Code Search

Tallie Expense Report Software Search by Code

When coding expenses to list data in Tallie, you can now search by code as well as name.

Was this expense for the Lead Generation sub-department of Marketing or was it for the Direct sub-department of Marketing? In many accounting systems, these departments are represented using codes as well as names, like 410 and 412, for instance. To some of you expense coding goes super quick if you can just type in code 410 and rest assured that the expense is getting coded to Marketing:Lead Generation. Well, now you can! Tallie supports this feature for all lists that feature accounting codes: customers, projects, departments, classes and locations.

Quick Masquerade Access & Switch

Tallie Expense Report Software Masquerade from Menu

Admins can quickly enter masquerade mode by selecting “Begin Masquerade” from their user menu.

Tallie’s masquerade mode is a feature that saves admins a ton of time, by enabling them to act as the user in their account and move expenses through the system. We’ve updated this feature in the mini release to save even more time. Now, you can access masquerade mode from any screen and easily switch between users just by selecting a new person from the header.

Tallie Expense Report Software Enter Masquerade

Once in masquerade mode, an admin may select a user to perform actions on that user’s behalf.

Finally, entering and exiting the mode is as simple as making a selection from the user menu in the upper right of your screen.

Tallie Expense Report Software Switch User

While masquerading as a user, you may switch users or exit masquerade mode.

Do these updates help your workflow? Send us your thoughts on the latest version of Tallie expense report software – we love your feedback. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

More Options & Better Performance: Tallie Expense Report Software 10.10 Release Notes

Fresh on the heels of our updated expense report app for iOS and Android, we’re happy to announce the release of Tallie expense report software v10.10. We focused on giving our account administrators a greater range of options for managing Tallie accounts and spent quite a bit of time improving overall Tallie performance. Additionally, we’ve released a brand new status page at status.tallie.com, which you can use to track Tallie uptime. If you’d like to be the first to know about our scheduled maintenance or performance issues, subscribe to updates on that page. Here are some more details on the release:

Drop-Down Menu Performance

When it’s time to code your expenses to classes, projects and other accounting list data, you want the process to be quick and painless. We’ve introduced a few solutions to help you along.

Tallie Expense Report Software Improved Drop Down Menu Performance

Visual Display of Relationships
Let’s say you have multiple layers of projects, departments or locations. We now help you sort through this data by displaying parent-child relationships with visual indentation in the lists.

Search by Parent Project
For our customers who use the Tallie projects list to manage multiple jobs for each of their clients, we’ve built the ability to search for sub-projects by the parent name.

Accounting Code Display
If your company uses codes to reference classes, locations, customers and any other list data, we’ll show those codes to you in the drop down menu as well.

Billable Feature Controller

We originally built Tallie with professional service providers in mind, giving them powerful tools to track expenses against customers and jobs, as well as the flexibility to bill expenses directly back to clients. As it turns out, many of our customers who love Tallie actually don’t have any need for these project billing features. With this release, we’re offering the ability to hide this functionality for all your users, right from the Features page in the Company Preferences area of Tallie Settings.

Tallie Expense Report Software Billable Feature Controller

Integrations Performance

Tallie’s best in class direct integrations with QuickBooks, QuickBooks Online, Bill.com, Intacct and Xero are constantly being tuned and improved. Plus, our recently released scheduled file data transfer integrations for other accounting and practice management systems are getting regular improvements as well. Here are a few of the enhancements we offer with this release:

Tallie Expense Report Software Syncs with Bill.com and QuickBooks Online

Certified Support for Bill.com’s Sync 2.0 for QuickBooks Online
Tallie is the only expense report software offering simultaneous integration with both Bill.com and an accounting system. Bill.com recently upgraded their support for QuickBooks Online, and this release guarantees simultaneous support for customers using the Sync 2.0 between Bill.com and QuickBooks Online. Plus, we’re now ensuring that Tallie always syncs with both QuickBooks Online and Bill.com, even if your Tallie environment is configured to export only to Bill.com.

Fewer Sync Errors
Tallie uses sync errors to communicate when issues need to be addressed in communicating with other systems, but sometimes the sync errors can be extra unnecessary information. We’ve suppressed some of these basic errors so you can enjoy Tallie without the extra chatter.

Improved Processing of Massive Files
We have a few customers who use our file data transfer integration to send tens of thousands of projects to Tallie from their practice management systems. We’ve updated how we work through those files to get better performance than before.

Feature Improvements

In addition, we made a couple of additional functional improvements to Tallie. They include:

  • More improvements were made to the duplicate detection algorithm to make it more accurate
  • We added two new currencies: Vietnamese Dong and Mozambican Meticals
  • We’ve begun a process to help resolve issues with duplicated transactions delivered to Tallie from credit card bank transaction feeds. This release should provide some improvement, with more to come.

Bug Fixes

There were also quite a few small issues resolved in this release. They include:

  • Custom payment memo is applied to item-mapped credit card transactions in Xero, QuickBooks Online and QuickBooks Desktop
  • When exporting paid bills to BIll.com, the invoice date now always matches the process date
  • Some customers reported issues in viewing HTML receipts after export to Bill.com. We’ve resolved that issue.
  • Our usage graph that we provide in the Billing area to track your usage to date showed a false spike half way through last month. We’ve resolved that issue as well.

We love to hear from you — even if it’s just to say hi. Let us know how these updates to our expense report software help your team. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie Expense Report Software 10.8 Release Notes

With September just around the corner, kids are heading back to school and accounting busy season is upon us. While you were (hopefully) enjoying the summer sunshine, our team worked diligently to deliver Tallie’s latest and greatest in our 10.8 release. This release includes tremendous new user interface improvements such as viewing all expenses in a new Table View, Select All/Deselect All, maximized expense controls, and more. With this update, we are proud to share with you the newest version of Tallie’s expense report software. Take a look:

Toggle between signature Tile View and new Table View

Our much-anticipated “table view” of expenses is live on the Purchases page! Users can now switch between tile view and table view using the toggles in the upper-right corner of the Purchases page. Compared to our signature tile view, the new table view is designed to offer enhanced visibility by displaying all expense details in a spreadsheet-like table. Users may click on the column headers to sort expenses based on the specific item.

Tallie’s new Table View

tallie-expense-report-software-1

Tallie’s signature Tile View

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Ability to select all/deselect all items on the Purchases page

We replaced “# selected items” with a clickable selection indicator that can be used to select all or deselect all items on the Purchases page.

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Drag & drop area is now full page

To make receipts drag and drop easier, we removed the placeholder tile and expanded the drag & drop area to the whole Purchases page. This applies both when the Purchases page is empty and when expenses are present.

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All expense controls are now available on each expense report

Previously, to create a mileage expense or import credit card transactions and add to an expense report, users must do so on the Purchases page first. In this release, we made all expense controls available on each expense report, including importing credit card transactions, manual entry, and merge. The controls, joined by those that were already available on the Expense Reports page, such as attach receipts, mass edit and delete expense(s), allow users to more efficiently edit and submit their expenses without the need to navigate between different pages.

How do I do this?
To add a new expense or credit card transaction(s) to a report, simply click on an expense control button in the report header to get started. When more than one expense is highlighted, the Add buttons are replaced by the Mass Edit and Delete buttons. Selecting two mergeable expenses will trigger the Merge button to show. To submit the report, deselect all expense items and the report header will revert back to normal.

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Select all/deselect all expenses in an expense report using the Selection Indicator

Similar to what we did on the Purchases page, we replaced the “# Expenses Selected” that used to appear in the report header with a green selection indicator that can be used to select all or deselect all expenses in the expense report.

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Receipt drag and drop area enlarged to the entire report

The receipt drag and drop area is now the whole report instead of just the report header. Users may also drop receipts on the expense report list on the left-hand side. To attach receipt to a specific line item, click the “+” button to the right and the file browser will pop up.

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Additional tabs for the People and Projects lists so all settings can be seen at a glance

In our previous release, we updated the Projects list to include more information, such as expense privileges and start/end dates for projects, as a step to enhance visibility of project settings overall. We’re taking this further by introducing additional tabs on the People and Project list pages, which are “Mappings” and “Permissions and Approvers” (People list only for now). An admin can click on any one of these preferences and be taken to the edit view for that preference directly. Furthermore, clicking on the column header will sort the list based on that specific preference.

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Default items per page increased to 200

We increased the default items per page from 25 to 200 and admins have the options to show 25 or 100 per page if they prefer.

Sort lists based on ID by default

When managing their books, accounting professionals rely heavily on code numbers. All Manage Lists pages aside from Expense Categories are now sorted based on ID/codes/numbers by default. If no code is present, the list will be sorted based on names.

People & Project Overview tabs removed

With the implementation of a more data-rich list view, the Overview tab becomes redundant and serves no additional purpose, so we went ahead and removed them.

We look forward to hearing how these upgrades have made your expense report software experience even easier! If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie Expense Report Software – 10.7 Release Notes

Our focus at Tallie during the summer of 2015 is enhancing our customer’s’ experience. We’re expanding export options, offering enhanced support for credit card account management, and presenting a newly revised duplicate-detection algorithm! Let’s get into the details:

INTACCT
New export option for Intacct – Expense Reports in Time & Expense module

Users whose Intacct subscription includes the Time & Expense Module can now choose to export reimbursables as Expense Reports to Intacct! To configure this, go to Tallie’s Settings area, click on Integration & Sync > Export Settings > Payment export type is: Expense Reports. An additional drop-down will appear for the admin to select a numbering method for expense reports in Intacct. If Intacct already has auto-numbering setup for the enterprise, it will be inherited here. Otherwise, this will default to Tallie numbering.tallie-expense-report-software-release-1

Similar to other export types, Tallie will also export attachments to Intacct Expense Reports, which can be viewed by clicking the paperclip icon highlighted with an orange box in the screenshot below.

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Now syncing Expense Categories with Intacct Expense Types

Expense Categories list is the newest dimension that can be synced with Intacct. Most Intacct organizations that have the Time & Expense module enabled also have Expense Types enabled in their accounts. Intacct Time & Expense uses Expense Types just as Tallie uses Expense Categories – as a way to provide users with a user-friendly manner of mapping expenses to General Ledger Accounts and Items – though some Intacct organizations choose not to use Expense Types. By syncing Tallie Expense Categories to Intacct Expense Types, we ensure seamless transition of expense report data using the same dimensions in Tallie as you use in Intacct. With our activity-based sync, any new Expense Type created here will be synced to Tallie with its expense account readily-mapped. Likewise, an Expense Category created in Tallie will also be reflected as a new Expense Type in Intacct.

Not only does Tallie sync Expense Categories with Expense Types, but Tallie now also supports specification of offset accounts on a per-category basis. With all other integrations, Tallie exports bills, credit card transactions and/or checks to accounting using one standard liability account per export type. However, individual expense types in Intacct can be assigned unique offset accounts that will override that default setting when expense reports are created in Intacct. To honor this setting, Tallie now has the flexibility of assigning custom offset account as well. This setting can be found in the Expense Category edit area. Please note that this is an Intacct Time & Expense-exclusive setting and all expenses exported to Accounts Payable and Cash Management will continue to be offset by your default payable account(s) as configured in Intacct.

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Billable expenses can now be exported to Intacct

If you are billing your customers for time & materials, you will want to be marking expenses in Tallie as billable. As with our other integrations, Tallie is now configured for tracking of billable expenses when integrated with Intacct, and is configured to verify that you have met all the requirements for Intacct billable expenses prior to exporting. Intacct’s requirements are as follows:

  • The Expense Category chosen must be mapped to an Item that is of “Non-Inventory” type. Items of Non-Inventory (Sales Only) or Non-Inventory (Purchases Only) types are not valid for billable expenses.
  • The Item used for the Expense Category must be mapped to an Expense Account in Tallie
  • The expense must be mapped to a Customer, either on the expense item itself or by mapping the expense to a Project that is mapped to a Customer in the Project Details tab.

Please note that, due to limitations on the Intacct side, Tallie cannot indicate billable status on transactions exported to the Cash Management module.

CREDIT CARD IMPROVEMENTS

Credit card subaccount addition/subtraction functionality

As before, once a credit card connection has been made to a bank, the user will be presented with a list of cards accessible by the account. Now, the user can select which of these cards they would like to bring into Tallie. After the initial connection, the user can click the “Add more cards from this account” icon in the credit card profile to connect more cards from the account. Any individual card can be removed from Tallie by clicking the new trash can icon on that card’s line.

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Let the Add Card flow run in the background

While in the process of connecting to their bank, users now have the ability to close out the lightbox and return to the Add a Credit Card flow at a later time without losing their spot. Simply click the X in the upper-right corner of the lightbox and the flow will be continue in the background, allowing you to use other features in Tallie while you’re waiting. When you are ready to select the cards to bring into Tallie, click “Finish Setup” to pick up where you left off.

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Users can specify Statement Start Date for manually created credit card profiles

With this feature, Tallie can auto-bundle expense reports for manually uploaded transactions based on the statement start date on the card profile. Note that this behaves the same as direct-feed banks – auto-bundling is for non-reimbursable transactions and does not apply retroactively to existing reports.

Tallie will import credits & refunds by default, but omit payments from auto-import

Previously, Tallie excluded all negative transactions from auto-import and users chose to manually import the ones they need. In this release, our auto-import feature is enhanced with the ability to differentiate between vendor credits/refunds and credit card payments/interests, allowing the latter transactions to be accurately identified and omitted from auto-import.

Users can map any manually created expense or receipt photo expense to a corporate credit card, for later credit card transaction reconciliation

In this release, we implemented the ability to associate an expense with a corporate credit card without the expense being sourced from a direct credit card feed or manual upload. Not only will this feature help improve auto-matching between receipts/manual expenses with credit card transactions, but it will allow users to track and submit non-reimbursable expense items even if they are having problems with the bank feed.

To manually map an expense to a corporate credit card, simply select a the card in the expense create/edit lightbox. This feature is also available through Mass Edit, when you select more than one expense and use the pencil icon to edit more than one expense at a time.

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Any transactions that are manually mapped to a corporate card will show an orange credit card icon, which is clickable and will display a message to inform the user that this is a mapped expense that can be merged with a true credit card transaction from either direct feed or manual upload. If the admin prefers, he/she may export mapped NR transactions to accounting without reconciliation.

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Show original transaction description in manual import and expense edit lightboxes

Occasionally, our credit card data feed cleanup oversimplifies the merchant for a credit card line item. Prior to this release, the full merchant record was only available after importing a transaction. Now, this functionality has been made available to each row of the CC import lightbox, which shows the merchant line data on hover over the credit card icon, and the expense edit window, which displays the full original transaction description on hover over the snippet.

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PRODUCT ENHANCEMENTS

Duplicate Detection now learns exclusions from exported data

In addition to identifying expenses as potential duplicates based on their merchants, dates, and amounts, our duplicate detection algorithm is now enhanced with the ability to learn from exported data. This should reduce the rate of false positives and continue to enhance the accuracy of the duplicate detection algorithm.

Ability to hide top-level projects from users

Some accounting systems, like QuickBooks Online and QuickBooks Desktop, use one list for Customers and the Jobs associated with those customers which we support in our Projects list, while other accounting systems, like Intacct, use separate lists which we support with our Customers and Projects lists. With our last major release, we allowed the configuration of expense items on a list basis, enabling admins to turn on expense tracking by projects, customers and other lists. In order to better support QuickBooks and other accounting systems, we now offer a configuration for the Projects list which will disable the top-level of projects on a projects lists, effectively turning off Customers tracking.

When Project tracking is enabled in Company Preferences > Features area, admins can choose to hide all parent-level projects for users. This will override Project People settings, meaning, with this box checked, users won’t be able to select the top-level project they’re assigned to.

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EXPORT IMPROVEMENTS

Ability to export to “Other Asset” accounts in QuickBooks

For each accounting system, certain restrictions are in place for export on the basis of the GL account associated with the expense category. For QuickBooks Desktop, the QuickBooks product does not allow customer/job or billable mapping on expenses mapped to GL accounts of “Other Asset” type. Because of this limitation, Tallie previously prevented mapping & export to “Other Asset” types.

We now support exporting checks, bills, and corporate card charges to type “Other Asset” accounts in QuickBooks Desktop. We have also introduced validation on export to ensure conformity with QuickBooks Desktop limitations and, if a project is mapped to a line item or the line item is flagged as billable, and appropriate error will be displayed to the user.

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Export high quality receipt images to Bill.com

In this release, we upgraded the receipt image quality in the PDF reports attached to Bill.com exports from viewable quality to high quality. In extreme cases where there are hundreds of receipts in one report, the image quality will switch to viewable to comply with Bill.com’s file size limitation.

UI UPDATES

More data-rich Projects list view offers shortcuts to editing a Project

The Projects list view now contains Project number, expense privileges and start/stop dates for projects, enhancing visibility of project settings overall. Additionally, an admin may click on any one of these preferences and be taken to the edit view for that preference directly.

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More visibility for accounting codes across Tallie

When “Display System Code” from the connected accounting system is configured on Settings Home page, the system codes for Vendors, Class, Departments, and Locations, etc. will also appear in mapping drop-downs in the Settings area. This will help admins make selections by typing in just a code number in order to select an option from a full list.

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We look forward to hearing how these upgrades have made your expense report software experience even easier! If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.