Tallie & PEX Card Webinar Recap (Video Inside)

Tallie and PEX Card hosted a webinar to share a simple solution for dramatically improving the expense management workflow. We affirmed that petty cash was dead, and that Tallie & PEX Card killed it. Our solution saves money, eliminates busy work, prevents fraud, and offers total control over your expenses. Best news of all? We’ve saved the recording for you.

Listen to our CEOs discuss:

• Gaining industry-leading controls without the cost.
• The right tools & best practices to prevent expense fraud at your business.
• Replacing annoying cash advances & risky corporate cards with the smart option.

To learn more about how Tallie & PEX Card can work for your business, sign up for a personal demo.

Tallie Q&A: Mileage Tracking, Expense Reports and the IRS

With tax season well underway, many people are scrambling to make sure their records are ready for the IRS. In truth, nothing attracts more scrutiny from the IRS than business mileage expenses. But are the records required for deductions the same as the ones for reimbursement? How do you know which records to keep? Here are answers to some common questions from Tallie users.

Q: My employer reimburses me for mileage expenses. Do I need to keep a mileage journal within Tallie?

A: No. Mileage journals are required by the IRS when deducting expenses not already reimbursed by your employer. You may not seek a deduction for reimbursed expenses–therefore, there is no need to keep a mileage journal within Tallie. The information your employer requires may vary based on specific internal controls–however, Tallie will automatically inform you if your expenses are in violation of company policy before you submit your expense reports.

There are a number of ways to record mileage in Tallie. If using an Android phone or tablet, you can actually track your trip in real-time just by hitting “start” and “stop” at the beginning and end of your route. Tallie will automatically record the date, addresses, and miles traveled.

Tallie-expense-reports-mileage-expenses-android

This feature will soon be available in our Tallie iPhone app as well. In the meantime, if accessing Tallie through your browser or iPhone, just enter your start and stop locations via our mileage submission tool. We’ll chart your route through Google Maps and calculate the total distance.

Tallie-expense-reports-mileage-expenses-iphone-or-browser

Depending on your company’s policies, you may also need to provide the reason for your trip, as well as the Class, Billable states, Department or Project, just as you would with any other expense.

Q: I do not receive reimbursements for my mileage expenses, so I want to claim a deduction. What proof does the IRS require?

“Documentary evidence ordinarily will be considered adequate if it shows the amount, date, place, and essential character of the expense.” – IRS Publication 463

A: The IRS is very strict about proper mileage documentation. However, sufficient records are more a matter of consistency than complexity. First, let’s assume that you have decided to use the standard mileage rate provided by the IRS. For each trip that you plan to deduct, you must write down:

• The number of business miles traveled.
• The date(s) of your trip.
• Your destination, and the business purpose of your visit.
• The total number of miles driven during the tax year.

All in all, it’s not much more than what your boss would expect to see on your expense reports. Here’s the tricky part: this information is only considered adequate proof if it’s been recorded consistently throughout the year. A mileage journal, a diary, a pad of paper you keep in your car are all fine, provided that you write the information down in a “timely and accurate” manner (IRS Publication 463).

The IRS does not accept estimates, however accurate your memory may be. At the very least, you should be keeping a weekly record of all your expenses (IRS Publication 463). It is NOT necessary to record an odometer reading for each trip. You only need to record the odometer twice a year: once on January 1st, and then again on December 31st.

If you’d rather not use the standard mileage rate, you can deduct your actual vehicle expenses instead. This method sometimes leads to a bigger deduction, but it requires significantly more recordkeeping. You must include the cost of maintenance, insurance, licenses, oil, repairs, tires, tolls, depreciation, and registration fees for your vehicle. Then, you will have to calculate how much of these costs can be attributed only to the number of miles driven for business purposes. If audited, you’re required to provide all relevant receipts.

Know that once you choose to deduct the actual vehicle expenses, you may not switch to the standard mileage rate for that vehicle again.

Q: I track my mileage and submit it on my expense reports. I get some reimbursement from my employer, but it’s less than the rate allowed by the IRS. Am I entitled to any kind of deduction?

A: Yes, but only a partial one. You may claim no more than the difference between the allowable IRS deduction and your reimbursement. You may also choose between the standard mileage deduction rate and actual vehicle expenses, as outlined above. In either case, you will be required to provide your detailed mileage log above, receipts (if deducting actual vehicle expenses) and a record of your reimbursements.

Looking for an easy way to record mileage for your expense reports? Use Tallie’s award-winning expense management software FREE for 14 days – no credit card or commitment required. Or, schedule your free Tallie product demo now.

Tallie & Intacct Webinar: Automating Expense Reports, Cloud Accounting & Zero-Click, Real-Time Integration

The future is coming, and it’s automation. Are you ready? You know that automating your expense reports with Tallie is a simple way to save time and money. Now, Intacct and Tallie have partnered to form the ideal accounting system for businesses that want to stay relevant well into the future.

Our very own Jules Carmen and Justin O’Neill gave a webinar demonstrating Tallie’s powerful, zero-click, real-time integration with Intacct. Topics included:

• Can cloud accounting really create revenue opportunities?
• Increasing ROI by the thousands every hour.
• How automating expense reports can save your firm money.
• The future of the accounting industry, and the right tools and best practices to thrive.

Want to see for yourself? Feel free to check out the webinar recording below:

VIEW OR DOWNLOAD THE SLIDES:

Try Tallie’s award-winning expense management software FREE for 14 days – no credit card or commitment required. Or, schedule your free Tallie product demo now.

Tallie Feature Support for Each Version of QuickBooks Online

Tallie is proud of our robust, bi-directional integration with all three versions of QuickBooks Online: Simple Start, Essentials, and Plus. However, just as each version of Intuit’s Cloud-based accounting software offers different features, Tallie supports these different features appropriately in each.

Here are the features supported in each version of QuickBooks Online:

 Simple Start  Essentials  Plus
 Checks  Yes  Yes  Yes
 Vendors  Yes  Yes  Yes
 Items  Yes  Yes  Yes
 Terms  Yes  Yes  Yes
 Accounts  Yes  Yes  Yes
 Purchase orders  No  Yes  Yes
 Bills  No  Yes  Yes
 Projects  No  No  Yes
 Class  No  No  Yes

 

When users try to export an unsupported feature from Tallie, they will now be prompted to upgrade their version of QuickBooks Online.

Tallie-expense-reports-quickbooks-online

If you have any questions about our expense report software, or our integration with QuickBooks Online, feel free to call our support team at 888- 874-1118 Ext 2. We’d be happy to help you out!

Automate your expense reports with Tallie FREE for 14 days – no credit card or commitment required. Care for a walkthrough by a trained expert first? You can schedule a free Tallie product demo with one of our experts.

HIRING: Email Marketing Intern

About Tallie

Our high-growth SaaS company is looking for a highly motivated Email Marketing Coordinator to join our team.This role offers a unique opportunity to jump into a fast-paced, energetic team and gain experience working with a variety of departments and collaborate on all types of projects.

Tallie is cloud-based business expense report automation software that streamlines the entire expense management process.

Overview

  • Looking for a team player that has familiarity/experience within Cloud/SaaS/Technology and/or Accounting/Finance (major plus)
  • Email Marketing Intern works with marketing team to create, implement, and maintain diverse email and webinar campaigns for a variety of channels.
  • Webinars and Lead Generation, including all logistics pre-, during and post-webinar follow up.
  • Content creation for variety of inbound lead channel nurturing campaigns, as well as test, measure, track and optimize your work.

Responsibilities:

  • Implement and maintain lead nurturing programs, including webinars and email marketing.
  • Coordinate webinar program, including scheduling, invitations, and personalized post-webinar follow up.
  • Maintain webinar calendar, including all logistical details.
  • Execute email marketing program, including monthly newsletter.
  • Work with Marketing Team, Hubspot, and Salesforce.com for executing campaigns and tracking results.
  • Coordinate and traffic campaign materials to partners, vendors, and internal groups, communicating specific campaign instructions and/or details by the provided due date.
  • Review partner websites and communications for changes and new opportunities.

Desired Skills:

  • Positive, enthusiastic disposition
  • Interest and/or experience in finance/accounting a huge plus
  • Highly motivated self starter with an insatiable desire to learn new things
  • Consistent ability to deliver high quality work on time
  • Excellent verbal communication
  • Strong organizational skills and detail-oriented by nature

Think you’re the perfect fit? Email a copy of your resume and cover letter to alicia@tallie.com, and a bit about why you want to join our team.

www.tallie.com

Position Title: Email Marketing Intern

Location:  San Francisco (SOMA)

Type: Unpaid Internship

HIRING: Social Media Marketing Intern

About the Social Media Marketing Internship

There’s never been a more exciting time to join the Tallie Team! We’re looking for a Social Media Marketing Intern with a passion for learning and getting their hands dirty. Our intern will contribute to Tallie’s growth by helping to manage the company’s social media presence, facilitate conversations in web forums, and maximize effort for getting our name out there! This role offers a unique opportunity to jump into a fast-paced, energetic team and gain experience working with a variety of departments and collaborate on all types of projects.

Who We Are:

Our high-growth SaaS company is looking for a highly motivated Campaign Coordinator to join our team.

Tallie is cloud-based business expense report automation software that streamlines the entire expense management process.

Responsibilities:

  • Manage and grow Tallie’s social media accounts across the web
  • Maintain active social media presence on behalf of Tallie, including scheduling event reminders, sharing industry news, and engaging with our community
  • Ensure all Tallie content is SEO-optimized
  • Share content across a variety of web forums to maximize exposure and drive traffic to promote strong brand awareness

Desired Skills:

  • Positive, enthusiastic disposition
  • Interest and/or experience in finance/accounting a huge plus
  • Highly motivated self starter with an insatiable desire to learn new things
  • Consistent ability to deliver high quality work on time
  • Excellent verbal communication
  • Strong organizational skills and detail-oriented by nature

Think you’re the perfect fit? Email a copy of your resume and cover letter to alicia@tallie.com, and a bit about why you want to join our team.

www.tallie.com

Position Title: Social Media Marketing Intern

Location:  San Francisco (SOMA)

Type: Unpaid Internship