Executive Assistant & Better-Than-Ever Integrations: Tallie Expense Report Software 11.0 Release Notes

Tallie is consistently recognized for building the most robust accounting integrations in the industry. In order to maintain this standard, we focused the majority of our efforts on fixing as many imperfections as we could find in our integrations, as well as adding new functionality such as exporting merchant names to Bill.com and fine-tuning our CSV template generator to make them more powerful than ever.

In addition to the enhancements made to integrations and export, the highly anticipated Executive Assistant feature is now live in beta format for select customers! A user can be given the Executive Assistant permission and assigned to manage tasks for one or more executives.

Export corporate credit card merchants to your Vendor list via Bill.com

Knowing where you’ve spent your money is critical to running a business. However, it is often difficult to track expenses by vendor when exporting expense reports in bill format because the vendor is the payee on the bill (the employee or credit card), not the merchant from whom each item was purchased.

In this release, we introduced a new option to include merchant/vendor data in non-reimbursable exports to Bill.com. When exporting corporate card transactions as individual paid bills, admins now have the option to export merchant names to Bill.com Vendors list in addition to the default Credit Card Vendor option. This enables admins and accountants to export both reimbursable and non-reimbursable expenses to Bill.com for approval and attachment purposes without sacrificing the ability to run a report on corporate credit card spend by merchant.

Tallie Expense Report Software Corporate Card Export Settings for Bill.com

Select “Individual Transaction Merchant” on the Export Settings page to use this feature.

 

Tallie Expense Report Software Export Merchants to Bill.com

When configured, each bill will be exported from Tallie to Bill.com payable to the credit card transaction merchant.

[Beta] New Executive Assistant feature gives the ability to manage tasks for one or more executives

A select number of our customers and partners have been asked to beta-test our new Executive Assistant feature. When this feature is activated, users can be granted the executive assistant permission to access and manage other users’ accounts. This access can be configurable to date ranges and a specific subset of permissions.

When acting as an executive assistant, he/she will be able to create expenses, approve reports, export, and manage Tallie settings on behalf of the executive without receiving full access to the executive’s account. Additionally, they will be able to perform these executive assistant functions without needing to sign out of their personal Tallie account.

When a report is submitted to the executive for approval, both executive and delegate will receive a notification and can approve directly from it. The use of the Executive Assistant feature does not affect billing as active user is calculated based on expense owner, rather than the people creating expenses.

Tallie Expense Report Software Executive Assistant Beta Feature

When acting as an executive assistant for another user, you can access both your individual account and the executive’s account using your email and password.

This feature is currently in beta mode and will be released to our general user base after we receive feedback from our early evaluators and make further improvements. If you’re interested in being a part of the beta team, please contact our Product Experts and we will provide you with a beta program overview and help you configure the functionality for the needs of your company.

Product Enhancements & Fixes

  • For our customers with access to multiple Tallie accounts, the styling of the Identity Details page has been updated for more clarity.
  • We have placed more restrictions on syncing a single Tallie account with potentially conflicting accounting and/or bill pay systems.
  • The engine for creating .CSV export files has been updated significantly, with a great deal more options, additional export formats and the ability to search for the data fields.
  • We have added optional enhanced restrictions on Intacct sync, configurable by each dimension.
  • Added multiple foreign currencies: Bangladeshi Taka (BDT), Moldovan Leu (MDL), Botswana Pula (BWP), Namibian Dollar (NAD), Pakistani Rupee (PKR)
  • We’ve addressed the issue where expense mappings appeared to be erased when approvers edit expense reports, but reappeared upon page refresh.

Would you like to be a beta tester for our new Executive Assistant feature? Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Clarity in Your Inbox: Tallie Expense Report Software 10.11 Release Notes

Just a couple of weeks ago we issued a major release to our underlying structures and services, which our VP of Engineering Mark Milbourne outlined in his post Balancing Reliability with Innovation: Updates to the Core of our Expense Report Software. Today, we pushed updates to smooth over some issues that arose as a result of that release. But it’s not just about fixing issues — we wanted to give you a shiny new feature to enjoy as well!

Introducing New Descriptive Subject Lines for Email Notifications

Tallie Expense Report Software - Descriptive Email Subject Lines

Tallie now helps you understand the actions required on each expense report by providing descriptive subject lines.

Now, all notifications sent from Tallie regarding your company expense reports will include key criteria in the email subject line, including report ID number, total value of the report and the company account the expense report can be found in. Additionally, approvers’ emails include the submitter’s name in the email subject line and submitters’ rejection notification include the name of the approver who rejected their report.

Tallie Expense Report Software - Submission Notification to Approver

Tallie’s new email subject line as seen by approvers when notified of a new company expense report needing review and approval.

Tallie Expense Report Software - Rejection Notification to Submitter

Tallie’s new email subject line as seen by submitters when notified of a company expense report that has been rejected by an approver.

Tallie Expense Report Software - Approval Notification to Submitter

Tallie’s new email subject line as seen by submitters when notified of a company expense report that has been approved.

Do these updates help you navigate your email inbox? Send us your thoughts on the latest version of Tallie expense report software – we love your feedback. You can reach out to our Product Expert team by email at support@usetallie.com or by calling 888-874-1118 Ext 2.

How OCR is Transforming Accounting

Optical Character Recognition or OCR is transforming accounting by reducing data entry for accountants. This tech tool can take on time consuming tasks, allowing professionals to focus on more value-add activities. But first things first:

What is Optical Character Recognition (OCR)?

Optical Character Recognition is a technology designed to extract text from an image and convert it into editable and searchable data. You can think of it as a scanner that has evolved far beyond photocopying. OCR can read and store printed or handwritten text, providing a huge benefit to accountants who spend time manually coding documents including receipts, checks and invoices. Hallelujah!

While OCR has only recently started to disrupt accounting, it is by no means a new technology. Some of the first computerized applications of OCR date back to the 1950s. In 1951 a Department of Defense engineer created an elementary scanner that could interpret Morse Code and read messages aloud. The US post office has used OCR for over thirty years to scan address labels. As digital cameras and processing software modernized over the past 10 years, the speed and accuracy of OCR has improved. As a result, the applications of OCR have expanded across industries.

While the benefits of OCR in accounting are transformative, enhancements can still be made to how accurate OCR converts data from both structured and unstructured documents.

Optical Character Recognition and Structured Documents

Structured documents, like checks, follow a static layout. The key data is always found in the same place. This standard format is ideal for Optical Character Recognition technology. You’re likely to be familiar with one particular use of OCR and structured documents: depositing checks using your mobile phone.

The efficient point-and-shoot method of depositing checks is a great first step for OCR. When you snap a picture of your check, OCR knows precisely where to look and what to look for. Checks even use the same block-like font, based on magnetic reader technology, for routing and account numbers.

Having this kind of structure in place dramatically improves the accuracy of OCR. However, even despite the uniformity of structured checks, banks still require the user to enter the total check amount, leaving part of the data entry on you.

Tallie Optical Character Recognition

Tallie Optical Character Recognition

Optical Character Recognition and Unstructured Documents

Documents that vary in formatting such as bills and receipts are considered unstructured documents. The variation makes these documents difficult for Optical Character Recognition to interpret. Fortunately we are witnessing a breakthrough moment for unstructured OCR.

Tech titans such as Google and Microsoft are investing heavily in OCR applications and we are beginning to see the gains. For example, Google Translate allows users to take a picture of foreign text, such as a traffic sign or a menu, and receive a translation on the spot.

To share these OCR developments with the broader tech community Google released Cloud Vision: a smart image analysis tool that gives startups access to OCR technology without having to build the software in-house. A win-win for consumers and businesses alike.

Even Oxford University has joined in on the fun, releasing a series of publications on text spotting. The renowned institution has developed a technology that can read words in non-standard fonts and handwritten text, and interpret the information much like our brains do.

 

OCR Tallie

Optical Character Recognition Map – Tallie

Optical Character Recognition isn’t perfect

As a result of the ongoing investment, computers are beginning to assume more and more data entry responsibilities for accountants. Automating this process will take a significant burden off of accountants, however, the primary obstacle for adoption in our profession is accuracy.

Today, we see OCR accuracy in the 80% to 90% range for unstructured documents and greater than 90% for structured documents. Although imperfect, accountants are beginning to leverage OCR to shift their time from data entry to data review. This phenomenon will have a lasting and transformative effect on the daily responsibilities of accounting teams.

After OCR, what’s next? In our next post, we’ll explore data science and its role from data review to external audit.

For the love of accountants: Tallie Expense Report Software 10.10.3 Mini Release Notes

Here at Tallie we consider ourselves the expense report software solution of choice for the accounting profession. This means we’re committed to offering a beautiful user experience that provides a high quality of expense data processing at a fraction of the time. We don’t cut corners on finance teams’ needs. Instead, we go meet with our accountants in their offices, to watch and learn how they use Tallie and how Tallie can be improved to meet their needs. We are indebted to our accounting partners for their brilliant feedback and insight.

The last few releases have featured improvements based on these important relationships, and this mini release is no different. We made some small changes that we believe will help save time in the accounting cycle — we hope these tweaks will save you some time too.

Forward a Receipt from Your Email…and Pick Your Destination!

Let’s say you’re the business owner of three different restaurants and making regular purchases for each or perhaps you’re a staff accountant processing expenses on a regular basis for 10 different outsourced accounting clients. In both cases, because sign in privileges are based on email address, you have the ability to sign in to Tallie on the web or mobile app and switch between a variety of company accounts. However, if you’re forwarding email-based receipts we haven’t had a method to designate a destination company account, so Tallie has sent those email-based receipts to all connected company accounts.

Tallie Expense Report Software Enterprise Selector

When connected to multiple Tallie company accounts you will see each listed on the main selection screen

With this mini release, we’re introducing a new feature that lets you designate a company account destination for each emailed-in receipt. Simply edit the subject line of the email to include the name of the company account and that emailed-in receipt will be sent to that company account only.

Tallie Expense Report Software Enterprise Name in Email

Enter the name of your company in the subject line of your email

If you ever have any questions about which company account you’re currently using, just check the top right corner of your screen while signed in to the Tallie web app, or access the company-switching menu in the mobile apps.

Tallie Expense Report Software Enterprise Name

From within a Tallie company account you can find the exact name in the upper right of your screen

Tallie Expense Report Software Mobile Enterprise Selector

Account-switching functionality is accessed within the mobile apps by tapping the 3-line menu in the upper left of the main screen, then tapping on your name.

Improved Searching by Accounting Codes

In our 10.10.2 Mini Release we allowed for searching in all lists by accounting codes, giving power users more tools for coding their expenses. In this release, we’ve updated the appearance of those drop-down menus so that codes stand out as visual tags, enabling users to choose to focus more on codes or names, depending on their preference.

Tallie Expense Report Software Codes Styled as Tags

Accounting codes are now displayed as tags in Tallie drop-down menus

Are you interested in becoming a Tallie accountant partner? Tallie offers affiliate and reseller programs for accounting firms, plus a wide variety of features to help you manage expense reports in an outsourced accounting practice. For more information, please reach out to our sales team at 800.592.5144. We look forward to hearing from you!

Tech That Is Transforming Accounting: iPaaS

In my last post, we looked at the how accounting productivity has leapt 40% over the last ten years. In many organizations, the effect has been transformative, as the nature of the work has migrated from transactional data entry to true value-add services. Over the coming decade I see three technologies that will accelerate this trend: iPaaS, OCR and Pattern Recognition. In this post, we’ll explore iPaaS.

iPaaS stands for “Integration Platform as a Service” and it’s part of what some have called the “hybrid cloud.” I know, the last thing you want to hear about is more cloud stuff, but bear with me. The reason that iPaaS is even a thing is because lots of businesses have a mix of applications — some local and some in the cloud. The problem that arises from that mix is that they don’t always play nice.

That’s where iPaaS comes in.

iPaaS allows companies to connect multiple standalone systems — both onsite and in the cloud — at a low cost. For example, if you need to connect Oracle with Salesforce there is an iPaaS solution for that. Instead of building expensive custom connections, companies can now call Dell or IBM and buy a proven, pre-built  iPaaS connection for a fraction of the cost.

Imagine the savings by removing duplicate data entry across entire processes such as purchasing-to-accounts-payable or hire-to-payroll. That is the promise of iPaaS. And not only is it here, companies are already making it easier to use and faster.

That means firms are embracing iPaaS at an accelerating rate. The iPaaS market is expected to grow from roughly $200M in 2014 to $950M by 2019. New entrants such as MuleSoft and SnapLogic have raised millions while incumbent technology players such as Dell and IBM have made strategic acquisitions.

As companies are able to connect multiple data sources in real time, entirely new value is created. For example, a company could adjust customer credit limits based on real-time news reports such as bankruptcy filings. And this is just the tip of the iceberg.

I believe in both the near and long-term benefits of integrated systems which is why Tallie designs, builds and supports our own integrations since the beginning. Check out our current integrations and reach out to us anytime for a deeper dive.

Supporting Strategies Selects Tallie as Preferred Expense Manangement Solution

Next-Generation Financial Services Firm Chooses Tallie for Its Client Accounting Services Practice

SAN FRANCISCO, Calif. – February 04, 2016 – Tallie, the leading SaaS expense management innovator, today announced that Supporting Strategies, a rapidly growing, next-generation financial and operational management firm, has selected Tallie’s award-winning software as the preferred expense report solution for its Client Accounting Services (“CAS”).

“Tallie’s mobile expense management software is revolutionizing the accounting industry,” said Leslie Jorgensen, CEO and founder of Supporting Strategies. “By automating the expense report workflow, Tallie affords small businesses opportunities for growth they might not otherwise have the time or resources to undertake. Our team chose Tallie because they share our philosophy of leveraging technology to provide businesses with the fastest, most efficient and most cost-effective accounting solution possible.”

“Supporting Strategies is well-known for building and driving business models that combine scalability, financial expertise, and savings into incredible accounting solutions for their clients,” said Chris Farrell, CEO of Tallie. “Their emphasis on service, cloud accounting, and small business support means their clients don’t have to devote their time to bookkeeping and can instead focus on growth and success.”

Tallie is an efficient, accurate expense reporting and management system that collects and categorizes expense data automatically, saving businesses time and money. It automates the expense reporting process with smart features such as rapid receipt processing, auto-categorization of expenses and credit card/receipt auto-match. Clients also receive immediate policy alerts for stronger fraud prevention. Additionally, its industry-leading mobile interface, rapid automated data capture, and deep accounting and bill pay software integrations sends expense data quickly and accurately with minimal client effort or manual data entry.

For more Tallie news, visit our press room, read our blog, watch our video, and follow us on Facebook, LinkedIn, Twitter, Google+, and YouTube.

 

About Tallie

Tallie is the leading SaaS expense management innovator and enabler of the complete cloud-based accounting ecosystem. In close collaboration with users, CPA practitioners, and industry-leading accounting, technology, and financial partners, it has developed mobile expense report software for comprehensive data capture, intelligent transaction categorization, robust approval controls, and seamless software integration. Tallie was recognized for technology leadership by CPA Practice Advisor, Inc. Magazine, and The Sleeter Group. www.tallie.com

About Supporting Strategies

Supporting Strategies has provided outsourced bookkeeping services and operational support to growing businesses since 2004. Clients get the support they need, when they need it, at a price they can afford. The company’s business model leverages an advanced, cloud-based technology platform and the skills of experienced accounting professionals for more efficient, lower-cost delivery of services remotely. Supporting Strategies has regional offices across the U.S. and offers opportunities for franchisees to capitalize on the rising demand for outsourced accounting support services among small businesses. supportingstrategies.com

Tallie Contact:

Nick Kormeluk, Chief Operating Officer
949-500-0003
nick@tallie.com

 

Tallie Expense Report Software February Webinar Schedule

Throughout the month of February, we are offering free weekly webinars to ensure you get the most out of our expense report software.

These webinars provide free training for employees, managers, and accountants alike. Lasting between 15 and 30 minutes, each training session is packed with information ranging from product guidance to live Q&A with Tallie Product Experts. Take advantage of our special webinar topics available only in February! Tune in next month for more special webinars.

Register for a free February webinar below!

TALLIE USER TRAINING

  1. Walk through the creation of a Tallie expense report.
  2. Share the tips and tricks to create your expense report in a few minutes.
  3. Answer any and every Tallie question you have.

Register:

Tuesday 2/2 8:30 – 9:00 am PST

Tuesday 2/9 8:30 – 9:00 am PST

Tuesday 2/16 8:30 – 9:00 am PST **SPECIAL: How To Use Tallie Android & iOS Apps**

Tuesday 2/23 8:30 – 9:00 am PST

ADMINISTRATOR TRAINING

  1. Walk through how to set custom policies and approval levels within Tallie.
  2. Show how Tallie streamlines your expense workflow with multi-point data export and bi-directional accounting system integration.
  3. Answer any and every Tallie question you have.

Register:

Thursday 2/4 8:30 – 9:00 am PST

Thursday 2/25 8:30 – 9:00 am PST

APPROVER TRAINING

  1. Walk through the expense report approval process within Tallie.
  2. Show the expense report edit feature for specified approvers.
  3. Answer any and every Tallie question you have.

Register:

Thursday 2/18 8:30 – 9:00 am PST

ACCOUNTANT TRAINING

  1. Provide a tour of the Tallie Accountant Portal.
  2. Walk through the client account management process within the Accountant Portal.
  3. Show how Tallie streamlines your accounting workflow with 1-click multi-point export and bi-directional accounting system integration.
  4. Answer any and every Tallie question you have.

Register:

Thursday 2/11 8:30 – 9:00 am PST

If you have any questions about Tallie’s expense report software between now and your chosen training webinar, please don’t hesitate to contact our Product Expert Team directly at support@usetallie.com or 888-874-1118 Ext 2. We hope to see you there!

We love our admins! Tallie Expense Report Software 10.10.2 Mini Release Notes

You know that moment when you’ve built something and you can’t wait to show it off? We know the feeling. Sometimes we just can’t wait for a release to deliver you some great new features. Announcing Tallie’s mini-release 10.10.2 featuring admin expense management goodness!

Quick Code Search

Tallie Expense Report Software Search by Code

When coding expenses to list data in Tallie, you can now search by code as well as name.

Was this expense for the Lead Generation sub-department of Marketing or was it for the Direct sub-department of Marketing? In many accounting systems, these departments are represented using codes as well as names, like 410 and 412, for instance. To some of you expense coding goes super quick if you can just type in code 410 and rest assured that the expense is getting coded to Marketing:Lead Generation. Well, now you can! Tallie supports this feature for all lists that feature accounting codes: customers, projects, departments, classes and locations.

Quick Masquerade Access & Switch

Tallie Expense Report Software Masquerade from Menu

Admins can quickly enter masquerade mode by selecting “Begin Masquerade” from their user menu.

Tallie’s masquerade mode is a feature that saves admins a ton of time, by enabling them to act as the user in their account and move expenses through the system. We’ve updated this feature in the mini release to save even more time. Now, you can access masquerade mode from any screen and easily switch between users just by selecting a new person from the header.

Tallie Expense Report Software Enter Masquerade

Once in masquerade mode, an admin may select a user to perform actions on that user’s behalf.

Finally, entering and exiting the mode is as simple as making a selection from the user menu in the upper right of your screen.

Tallie Expense Report Software Switch User

While masquerading as a user, you may switch users or exit masquerade mode.

Do these updates help your workflow? Send us your thoughts on the latest version of Tallie expense report software – we love your feedback. Reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Levi’s Outsourcing and Accounting Robots

One of the most interesting articles I read last year was also one of the most obscure. Levi Strauss announced in July that they were outsourcing their entire Finance and Accounting function:

The move is the last part of Levi Strauss’ global productivity initiative, announced last year and designed to shave $175 million to $200 million annually from the company’s expenses.

Two things are remarkable about the announcement. First, instead of selecting functions such as Accounts Payable, Levi’s is outsourcing the whole enchilada. Second, it’s Levi’s. The company has been around since before Lincoln was president. These days, they operate a global wholesale and retail business that has far more complicated logistics than the average hoodie-wearing startup.

Continue reading

Tallie Expense Report Software January Training Schedule

Throughout the month of January, we’re offering free weekly webinars to ensure you get the most out of our expense report software.

These webinars provide free training for employees, managers, and accountants alike. Lasting between 15 and 30 minutes, each training session is packed with information ranging from product guidance to live Q&A with Tallie Product Experts. Take advantage of our special webinar topics available only in January! Tune in next month for more special webinars.

Register for a free January webinar below!

TALLIE USER TRAINING

  1. Walk through the creation of a Tallie expense report.
  2. Share the tips and tricks to create your expense report in a few minutes.
  3. Answer any and every Tallie question you have.

Register:

Tuesday 1/5 8:30 – 9:00 am PST

Tuesday 1/12 8:30 – 9:00 am PST

Tuesday 1/19 8:30 – 9:00 am PST **SPECIAL: How To Use Tallie Android & iOS Apps**

Tuesday 1/26 8:30 – 9:00 am PST

ADMINISTRATOR TRAINING

  1. Walk through how to set custom policies and approval levels within Tallie.
  2. Show how Tallie streamlines your expense workflow with multi-point data export and bi-directional accounting system integration.
  3. Answer any and every Tallie question you have.

Register:

Thursday 1/7 8:30 – 9:00 am PST

Thursday 1/28 8:30 – 9:00 am PST

APPROVER TRAINING

  1. Walk through the expense report approval process within Tallie.
  2. Show the expense report edit feature for specified approvers.
  3. Answer any and every Tallie question you have.

Register:

Thursday 1/21 8:30 – 9:00 am PST

ACCOUNTANT TRAINING

  1. Provide a tour of the Tallie Accountant Portal.
  2. Walk through the client account management process within the Accountant Portal.
  3. Show how Tallie streamlines your accounting workflow with 1-click multi-point export and bi-directional accounting system integration.
  4. Answer any and every Tallie question you have.

Register:

Thursday 1/14 8:30 – 9:00 am PST

If you have any questions about Tallie’s expense report software between now and your chosen training webinar, please don’t hesitate to contact our Product Expert Team directly at support@usetallie.com or 888-874-1118 Ext 2. We hope to see you there!