Introducing: Tallie Travel Powered by AmTrav

Travel is a costly endeavor for any organization. For smaller companies, maximizing the value of every business trip isn’t just crucial. It’s required. Your challenge comes from controlling spend while giving employees a friendly way to book and manage their travel. After all, you don’t want them wasting valuable time shopping for the best deal. Larger organizations, conversely, benefit from dedicated travel managers who handles booking, itinerary changes, even supporting duty of care. 

A highly specialized role like that isn’t likely a line item on your budget. So how can you give employees an easy travel and expense process while keeping costs in check? 

Here are three key benefits Tallie Travel powered by AmTrav brings:

1. Effortlessly control spending 

Having a user-friendly travel program is excellent. But that doesn’t mean you want everyone spending company money without oversight or control. You need a solution that mimics their experience shopping online, with a level of protection that keeps costs in check.

Your employees won’t have to worry about adhering to company policy since enforcement is baked in. Instead, they only have to choose whether they’d rather fly or drive. Or if they’d prefer a window seat on a cross-country flight.

Additionally, post-trip surveys help calculate the productivity of business travel. An online dashboard gives managers and finance a pulse on which trips helped grow the company. And which trips didn’t bear fruit.

2. Let employees focus on what matters

Employees shouldn’t be wasting time checking policy and shopping for the best deal. You also don’t want to add a new layer of work to finance or admins by asking them to manage travel. They have much more valuable areas to focus like keeping clients happy and their books in check.

With Tallie Travel, all business trips and associated costs sync within the system. Employees quickly reconcile transactions and code them on the fly, or when they have some downtime. This helps to keep expense submissions timely and accurate, two things anyone can appreciate. 

The integration also saves finance from entering data twice as the traveler has already captured all the pertinent documentation and coded expenses correctly. 

Give finance visibility into spend

By centralizing all travel booking, business owners and finance leads see every dollar spent. They don’t have to wait until the end of the month to see a hefty travel bill hit their desk. Instead, they see Alex in finance booked a pre-approved trip, and every expense was within budget.

You can also capture immediate savings by tracking and applying unused tickets, an option not typically found while self-booking through an online travel agent (OTA). As users shop for their trips, Tallie Travel nudges them to use available credits. The savings can be nearly instant—and massive.

Business owners get an interactive dashboard to maintain their duty of care. This is a crucial component of compliance, and helps travelers know their employer is looking out for them. In a world with so much chaos, having a simple way to ensure traveler safety should be the bare minimum. 

Learn more about how Tallie Travel can help you control costs while freeing up employees to focus on more important tasks.

Control your team’s spending

Tell me if this story sounds familiar to you.

The end of the month is fast approaching. You hear a ding from your phone and see a new email notification. It’s your boss, a time-strapped business owner with the best intentions. As usual, they’re reminding everyone to submit their expenses and any accompanying receipts.

Some employees used personal cards to pay for one-off purchases last month. Others chose to use a shared company card to pay for their entire team’s association dues. And it’s been three weeks since anyone even thought about their last transaction. Let alone what category to code, whether it adheres to policy, or which client to bill. Everyone begins scrambling to find their receipts and other documentation before the deadline.

To make a cumbersome process more taxing, departments shared corporate cards like Twitter shares the same meme repeatedly. Not the safest choice, but a cost-effective and simplistic one. Their team is now playing dominoes trying to match up receipts and transactions while their other work piles up around them.

Every employee knows if they wait too long to submit expenses, their reimbursement will only take longer. Yet month after month, the same ritual takes place across the organization. As an admin, the last thing you want to deal with is tracking down receipts. Or worse, playing “policy police” and having to inform an employee that their expenses were out of policy.

The entire process ends up costing the organization by hampering visibility and decimating productivity—and employee satisfaction.

Rewrite the story with Emburse Cards

Life doesn’t have to be this way. Not for finance, and not for the rest of your organization.

With Emburse Cards and Tallie, your finance team could quickly issue physical or virtual cards that can be used anywhere credit cards are accepted. Each card is customized to each employee and pre-loaded with expense policy rules, category limits, and a budget.

As an employee swipes the card, the transaction automatically captures all provided vendor information at the point of sale. This saves time on the backend as they don’t have to enter the expenses into a clunky spreadsheet, and controls the expense at the point of sale avoiding out-of-policy purchases.

Any attempt to go over the limit triggers a text alert for the user and their manager. Who, if justified, can then increase the threshold on a case-by-case basis, or increase it indefinitely for that specific user and vendor. Best of all, they can deactivate the card instantly, or set it to self-expire on a particular date. This gives finance total control, and much less fraud risk.

Better yet, your approved users don’t have to think about whether an expense is in-policy or not. A purchase simply cannot happen with the built-in controls. The card and system guide the user and their spending while protecting the organization’s wallet. Finance benefits from accurate and timely submission, without the hassle of tracking people down or playing policy police.

Additionally, you gain access to a new source of revenue. Each purchase made with your Emburse Card gives 1% cash back to the business. Which might not sound like much at first glance, but the benefit compounds quickly. Besides the control and ease of use, your team can utilize Emburse Cards for free as a Tallie customer.

With Emburse Cards, everyone gets exactly what they need. Finance receives accurate data and total control over spending. And employees no longer incur expenses for the business, or deal with clunky, soul-crushing expense systems.

If you want to see how Emburse Cards and Tallie makes everyone’s life better, sign up for a personalized demo  today.

Automate Expense Workflows: Integrate Your SMB’s Accounting Systems With Your Expense Reporting Software

How many systems does your small business rely on to run its financial operation smoothly? Expense reporting software, accounting systems, and bill pay systems might be a few. 

Keeping those systems in sync shouldn’t require manual work. But the file uploads and nightly syncs can feel all too familiar, since many accounting systems and expense reporting tools are built to work in a silo. But automated options exist.

Enter: activity-based syncs. Integrations that rely on activity-based syncs will immediately pick up on changes made to list data in your accounting or bill pay system.  

Integrations in Tallie’s expense report software offer the quickest path from receipt to balance sheet. Tallie is the only expense reporting solution to offer a comprehensive integration with Bill.com. It also offers integrations with Sage Intacct, QuickBooks Desktop and Online, Xero, and NetSuite. 

Watch our video on how Tallie syncs with your choice of accounting software.

With its award-winning integrations, Tallie has made it easy to keep your small business’s financials in sync. 

Related: This small business’s guide to finding expense reporting software walks through the features, such as integrations, to look for.

Integrations That Sync In Real Time

An integration with activity-based syncs will record and sync data each time a change happens to list data in your accounting or bill pay system. This sync keeps everything up to date, without manual work required on your end. 

Here’s how Tallie’s activity-based sync benefits you, your small business, and and your team:

Small business leaders can more easily onboard new team members. In your accounting system, create the record for your new employee and/or vendor. When you head to Tallie, the information will be in there. Grant the employee an invite and you’re good to go. 

Employees can track client expenses as soon as your project starts. In your accounting system, input a new client project. It will immediately become available in Tallie, so that employees can track client expenses in Tallie from the get-go. When a project is completed, it will immediately be no longer available in Tallie for expense tracking. 

Your finance and accounting teams can more easily clean up your general ledger. Every once in a while, major restructuring is needed. Your integrated systems shouldn’t attempt to use deactivated or erased accounts; Tallie detects those changes and prompts you to correct issues prior to export.

Tallie Integrations Across Accounting and Bill Pay Systems

Integrations are only as strong as the tools they can integrate with. Tallie’s award-winning integrations extend to: 

How Tallie customers use integrations

Here are a few ways our customers have seen their accounting and expense management processes improve with Tallie.

“Awesome and reliable platform. Reliable integration with QBO. The support pages end users are clear and helpful.” (via G2)

“We love that it connects to Bill.com, which we use to reimburse our clients’ employees! Their QuickBooks integration is great because unlike some other systems, they import each transaction individually with vendor, account, and class data. This makes reconciling credit cards at the end of the month quite easy.” (via Capterra)

“The software is awesome and really supports a fast, electronic, seamless expense reporting process for Quickbooks.” (via Capterra)

Give Tallie and its award-winning integrations a try with our 14-day free trial.

Tallie Versus Expensify: What’s the Value of Using Tallie?

As a user of Expensify, it can feel like you’re paying too much for what amounts to a confusing, fragmented experience. 

While Expensify is a recognized brand name in expense management, its offering is rarely a productive option for small businesses looking for a straightforward, cost-effective solution. As a result, it can be hard for a small business to realize a clear return on investment.

Here’s some good news: Expense management can be streamlined and automated. It can be easy — and it can all be done with straightforward pricing. At least, that’s the case with Tallie’s expense reporting tool that one customer called “objectively excellent.”

“Tallie offers small to midsize businesses that are looking for online/mobile expense management capability at an affordable price,” says one customer on Tallie’s G2 Crowd Page. “Choose Tallie! You can’t go wrong.”

This article explains how Tallie can be an excellent alternative to Expensify for your small business. 

To see the Tallie difference for yourself, sign up for a free trial today.

What’s the Value of Using Tallie Instead of Expensify? 

Ease: An Out-Of-The-Box Solution

Other expense reporting tools may offer supplementary bells and whistles that often distract from the main solutions small businesses look for: 

  1. Automating manual workflows
  2. Reconciling credit cards
  3. Increasing visibility over your expenses
  4. Connecting seamlessly with your accounting systems

Tallie provides out-of-the-box expense management with impact. Our simple user interface supports automation, visibility, and connectivity — it’s as simple as that. 

  • Automate expense reporting. Employees can simply snap receipt images with their phone and let the system populate their expense report for them. 
  • Reconcile credit cards. Connect Tallie to your bank account for any credit card, including corporate credit cards. 
  • Expense reports that build themselves. Tallie can prepare an expense report that matches your statement cycle or automatically build reports as employees upload receipts. 
  • Panoramic view into outstanding spend. Tallie’s Administrator Overview offers visibility into the status of all expenses in the system. 
  • Award-winning accounting integrations with Bill.com, Xero, QuickBooks Online, QuickBooks Desktop/Enterprise, Sage Intacct, and NetSuite.

As one customer put it on Tallie’s G2 Crowd page: “Tallie is super easy to use and adopt. No training required, you can pretty much explore the interface and learn by using.”

Customer Success That’s “Objectively Excellent”

Questions happen, we get it. It shouldn’t be a challenge to get your questions answered, and you shouldn’t be forced to troubleshoot yourself. Without a direct phone number, Expensify customers can experience challenges in receiving proper support. 

The Tallie team is here to help when you need it; call or email us anytime. We’ve built a Help Center with dozens of articles, videos, PDF user guides, and live trainings. And you have the option to upgrade to our white-glove implementation and additional chat support and guaranteed 2-hour response times. 

Customers can even opt into enhanced service options, like letting Tallie administer your account and approve expenses on your behalf. 

But don’t take it from us. As a customer put it on Tallie’s G2 Crowd page: “The customer support at Tallie is objectively excellent if you have an issue.”

Flexible Pricing That Works for Your Business

Your business deserves clear pricing for its expense reporting tool — it doesn’t need to worry about hidden fees, surprise price hikes, or punitive charges. 

With Expensify, pricing doubles when 50% of company spend is not performed on an Expensify card. Customers report punitive charges in order to cancel subscriptions. The result can mean prices much higher than initially expected. 

At Tallie, we keep things straightforward. You don’t need to worry about doubling rules or hidden charges. Your pricing is tailored to your needs, and scales with your company. Our simple pricing tiers let you choose a plan that meets the needs of your back office — with integrations and active users that can grow alongside you.

Explore how much Tallie would cost for your small business on our pricing page.

Ready to explore how Tallie can help your business? Contact us for a demonstration or sign up for a free trial today.

Why Do I Need Expense Report Software Over Spreadsheets?

More than ever, your small business’s finance and accounting functions are strategic assets. Businesses are generating more data than they ever have before; the ability to make data-backed decisions for your business starts with finance’s ability to parse that data. 

But all too often, these functions are bogged down by manual workflows instead of spending valuable time on those strategic decisions. In fact, 49% of companies still rely on a manual expense management process.

What if we told you that it didn’t have to be this way? 

The right expense reporting software can automate your expense workflows. You’ll increase visibility and control over your expenses, as well as boost productivity thanks to the time saved. Most importantly, you’ll free finance and accounting functions to focus on the business’s big picture.

This article walks through why your expense report software is important, and the impact it can make. You can also download our comprehensive guide to finding expense reporting software. It covers:

  • Calculating the ROI of your solution
  • Features and functionality to look for
  • Questions to ask each solution
  • And more!

Now, on to why you need expense reporting software…

Increase Visibility for Better Decision Making

Your expense reporting software should empower your finance and accounting teams to be a more strategic company resource. Automations to help track expenses, reconcile and manage credit card transactions, pull reports, and gain insights at a granular level across your company help achieve this. Best case, expense reports are just as easy to access on mobile as they are on desktop. Now, instead of pulling reports and sifting through data, finance can easily glean insights that inform business decisions. 

“In the past, organizations looked to the CFO to ensure the financials of the company were accurate. Today, with the increase of data across organizations, CFOs are looked upon to advise leaders as they plan out the strategic future of the company.”
— Adaptive Insights CFO Jim Johnson, as told to Forbes

Gain Control Over Expenses

Maintaining policy compliance and reducing the risk of fraud is a common concern for finance teams in regards to business expenses. Expenses are often submitted with missing or incorrect information, or are outside of policy. An expense management solution will help you dramatically increase your control over your data’s accuracy. The solution should have system-triggered rule settings that automatically flag out-of-policy expenses as rule violations. It should also connect directly with your ERP or accounting system (Bill.com, QuickBooks, Sage Intacct, etc.) to decrease the amount of manual work (and human error!) required.

Companies saw a 64% reduction in errors and 40% improvement in policy compliance when using an expense management solution.
— The Aberdeen Group

Boost Employee Productivity to Lower Costs

According to the Aberdeen Group, the average cost of processing a single expense report is $20.65 factoring in the time it takes for a finance team to review, approve, file and reimburse expenses. 

An expense management software can help automate your expense reporting and reduce time across the entire workflow. This is especially true with tools that focus on usability and automation, so employees can quickly enter expenses without major disruptions to their work. Be sure  your expense report software can also connect to corporate credit cards for streamlined credit card reconciliation and management.

You can reduce the cost of processing expenses by nearly 60% when implementing an expense management solution.
— The Aberdeen Group

Why choose Tallie as your expense reporting software

How Optical Character Recognition (OCR) is Transforming Accounting

Optical Character Recognition or OCR is transforming accounting by reducing data entry for accountants. (Use our guide to find the expense reporting software with OCR that’s right for you).

Software with OCR can take on time-consuming tasks, allowing professionals to focus on more value-add activities. But first things first:

What is Optical Character Recognition (OCR)?

Here’s the meaning of OCR: Optical Character Recognition is a technology that extracts text from an image and converts it into editable and searchable data. Think of OCR as a scanner that has evolved far beyond photocopying. OCR can do handwriting recognition, which means it can read and store printed or handwritten text. Handwriting recognition provides a huge benefit to accountants who spend time manually coding documents including receipts, checks, and invoices. Hallelujah!

While OCR has only recently started to disrupt accounting, it is by no means a new technology. Some of the first computerized applications of OCR date back to the 1950s. In 1951, a Department of Defense engineer created an elementary scanner that could interpret Morse Code and read messages aloud. The US post office has used OCR for over thirty years to scan printed or handwritten address labels. As digital cameras and processing software modernized over the past 10 years, the speed and accuracy of OCR has improved. As a result, the applications of OCR have expanded across industries.

While the benefits of OCR in accounting are transformative, enhancements can still be made to how accurately OCR can convert data from both structured and unstructured documents.

Optical Character Recognition and Structured Documents

What is a structured documents? It’s a document that follows a static layout, such as checks. A structured document’s key data is always found in the same place. This standard format is ideal for Optical Character Recognition software.

You’re likely to be familiar with one particular use of OCR and structured documents: Depositing checks using your mobile phone on a bank’s mobile app. The efficient point-and-shoot method of depositing checks is a great first step for OCR. When you snap a picture of your check, OCR knows precisely where to look and what to look for. Checks even use the same block-like font — based on magnetic reader technology — for routing and account numbers.

Having this kind of structure in place dramatically improves the accuracy of OCR in these use cases. However, even despite the uniformity of structured checks, banks still require the user to enter the total check amount, leaving part of the data entry to you.

Tallie Optical Character Recognition

Tallie Optical Character Recognition

Optical Character Recognition and Unstructured Documents

What is an unstructured document? Documents that vary in formatting, such as bills and receipts, are considered unstructured documents. The variation makes these documents difficult for Optical Character Recognition to interpret. Fortunately, we are witnessing a breakthrough moment for unstructured OCR.

Technology titans such as Google and Microsoft are investing heavily in OCR applications. We are beginning to see the gains. For example, Google Translate allows users to take a picture of foreign text, such as a traffic sign or a menu, and receive a translation on the spot.

To share these OCR developments with the broader tech community, Google released Cloud Vision: A smart image analysis tool that gives startups access to OCR technology without having to build the OCR software in-house themselves. Cloud Vision is a win-win for consumers and businesses alike.

Even Oxford University has joined in on the fun, releasing a series of publications on text spotting. The renowned institution has developed a technology that can read words in non-standard fonts and handwritten text, and interpret the information much like our brains do.

OCR Tallie

Optical Character Recognition Map – Tallie

OCR Isn’t Perfect (Yet)

As a result of the ongoing investment, optical character recognition software is beginning to assume more and more data entry responsibilities for accountants. Automating this process will take a significant burden off of accountants. However, the primary obstacle for adoption in our profession is accuracy.

Today, we see OCR accuracy in the 80% to 90% range for unstructured documents and greater than 90% for structured documents. Although imperfect, accountants are beginning to leverage OCR to shift their time from data entry to data review.

For example, OCR within Tallie’s expense reporting tool means that employees simply snap a photo of their receipt and submit their expense report. The rest of their expenses data — such as the merchant, date, and amount — is auto-populated. From there, finance and accounting admins simply review expense reports in one place before approving and sending to accounting and bill pay systems.

This phenomenon will have a lasting and transformative effect on the daily responsibilities of accounting teams.

Want to incorporate OCR into your expense management? Our guide shows you how to find the best expense reporting tool for your business. Download it here.