Tallie Partners with Xero to Provide Next Generation Expense Management for Small Businesses

News Highlights:

  • Tallie expense solution features real-time data synchronization and deep transaction-level integration to Xero.
  • Tallie is working with Xero to lead the evolution of the accounting industry with its automated, user-friendly and accountant approved business software.

SAN FRANCISCO–(BUSINESS WIRE)–Tallie, the leading SaaS expense reports innovator, today announced its integration with Xero, the global innovator in online accounting software, offering a more robust, seamless experience for small- and medium-sized businesses. Beginning today, Xero customers will be able to adopt Tallie for automated expense reporting and management that will seamlessly sync all data directly into Xero’s accounting system.

“With so much innovation happening in the cloud these days, SMBs have the opportunity to choose best-in-class business apps to suit their needs and have peace of mind that these apps will work together seamlessly,” said Jamie Sutherland, GM, US Products and Solutions. “Tallie solves a real problem for Xero customers – a cloud-based, automated expense tool built, and accredited, by the accounting community. It is agile, innovative and trusted – an ideal combination for our customers.”

“Xero is revolutionizing financial management for small businesses by offering a simple, end-to-end cloud-accounting system that’s as beautiful as it is easy to use,” said Chris Farrell, CEO of Tallie. “Our partnership with Xero delivers an optimal cloud accounting environment that addresses the needs of the next generation business. Ultimately, our goal is to change the entire accounting experience so end users can focus on what’s most important – running their businesses better.”

Tallie and Xero’s integrated workflow offers global small businesses high-caliber accounting tools that offer significant time savings and internal controls previously unavailable to businesses of their size. Built alongside the accounting community, Tallie alleviates the pains associated with expense reporting and management by automatically generating expense reports leveraging fast receipt processing technology, smart categorization and credit card-to-receipt matching. Tallie bi-directionally syncs with Xero to eliminate double data entry when updates are made in either system and is completely transparent for better compliance and policy control.

“As a small business owner and financial consultant, I know how difficult it can be to oversee expense management and general accounting. Not only that, I can help other small business owners with the same challenge,” said Danetha Doe, financial growth consultant and Xero business influencer. “Tallie’s seamless integration with Xero enables me to fully automate all business expenses and transactions with my clients. No more paper receipts or manual entries!”

Xero customers will be able to use Tallie immediately. Experience a live demonstration of the Tallie and Xero workflow or visit https://tallie.com/xero for more information.

About Tallie

Tallie is the leading SaaS expense management innovator and enabler of the complete cloud-based accounting ecosystem. In close collaboration with users, CPA practitioners, and industry-leading accounting, technology and financial partners, it has developed automated expense report software with comprehensive data capture, intelligent transaction categorization, robust approval controls and seamless software integration. Tallie has been recognized for technology leadership by CPA Practice Advisor, Inc. Magazine and The Sleeter Group. www.tallie.com

Contacts

Waggener Edstrom Communications
Marisa Hagerman, 415-547-7017
tallie@waggeneredstrom.com

Tallie and Practice Engine Partner to Provide Leading Expense Management for Top U.S. Accounting Firms

SAN FRANCISCO, CA – April 14, 2015 – Tallie, the leading SaaS expense management innovator and Practice Engine, a major supplier of practice management systems to professional firms worldwide, have combined their solutions to allow companies to manage corporate expenses by their employees through a convenient, cloud-based expense management system. Tallie will be demonstrating the integration at the Practice Engine Experience, the Practice Engine open conference, taking place May 7th-8th, 2015 in Tampa, Florida.

“We are very excited about this partnership, which combines the unique power of Tallie together with our leading practice management system that can be accessed from anywhere and on any device.” said Mike Francis, the Founder & CEO of Practice Engine.  “Our clients’ team members can now create and submit their expense reports for approval on the fly, without having to bring a stack of receipts back to the office, and do so in a fraction of the time.”

“This partnership with Practice Engine represents a major workflow advancement that delivers immediate ROI to some of the biggest names in the accounting industry,” said Chris Farrell, CEO of Tallie. “We are proud to provide firms this clear-cut solution that benefits both approvers and end users.”

Tallie is an efficient, accurate expense reporting and management system that collects and categorizes expense data automatically, saving time and money for businesses. It automates the expense reporting process with smart features such as rapid receipt processing, auto-categorization of expenses and credit card/receipt auto-match. Clients receive immediate policy alerts for stronger fraud prevention and its industry-leading accounting and bill pay software integrations provide the most compelling expense solution in the marketplace.

About Tallie

Tallie is the leading SaaS expense management innovator and enabler of the complete cloud-based accounting ecosystem.  In close collaboration with users, CPA practitioners, and industry-leading accounting, technology, and financial partners, it has developed mobile expense report software for comprehensive data capture, intelligent transaction categorization, robust approval controls and seamless software integration.  Tallie was recognized for technology leadership by: CPA Practice Advisor, Inc. Magazine and The Sleeter Group. www.tallie.com

About Practice Engine

Practice Engine is a major supplier of practice management systems to top professional firms, in Europe and the U.S. including 12 of the Accountancy Today Top 100 Firms. The company combines a strong technical emphasis with close client relationships to secure and retain a substantial list of top firms as clients.

www.practice-engine.com

Tallie Press Contact:
Waggener Edstrom Communications
Marisa Hagerman, 415-547-7017
tallie@waggeneredstrom.com

Tallie’s 2015 Conference Season Handbook

Spring is here and with it comes the 2015 conference season! This May, our team is looking forward to seeing our friends at the ITA Spring Collaborative, the SuiteWorld Conference, the McGladrey Technology Conference, and the Practice Engine User Conference.

Team Tallie is also attending June’s Xerocon and AICPA Practitioners Symposium & Tech+ Conference. We especially look forward to CEO Chris Farrell’s panel presentation at June’s Boomer’s Producers Circle. And if you’re coming to June’s Scaling New Heights, be sure to register for Chris’s Power Breakfast Session!

Tallie expense reports conference season

Facing a whirlwind conference season yourself? Here are some posts from the Tallie blog you may want to check out before hitting the road.

1. Prevent fraud with effective expense policies.

Before you get on the plane (or book your ticket!) make sure you really know your company’s specific travel and conference policies. Can multiple employees take the same flight? Are you sure you can expense your hotel WiFi fee? Will you need to keep receipts for every expense, or just certain types? Thorough policies and strong internal controls not only prevent fraud and keep businesses IRS-compliant, they also protect employees from making expensive mistakes. Double-check company policies now–don’t wait until your expense report is rejected to learn the rules. If you’re an accountant or administrator, check out our guide on creating and automatically enforcing custom expense policies with strong internal controls.

2. Ensure per diem (and reimbursable) protection.

Per diems are a common means of funding employees’ conference expenses. But as is the case with a reimbursable model, per diems have their pros and cons. For example, an employee that sleeps soundly but loves a good meal can choose how much of his allowance to spend on lodging vs. dinners out. As for employers, per diems mean no surprises on employee expense reports, making it much easier to budget for upcoming conferences. However, per diems without proper documentation (like receipts) are a major fraud risk. Here’s a simple, but effective, way to prevent per diem and expense report fraud.

3. Save money with some business travel pro-tips.

If you’re exhibiting at an upcoming conference, you’ve most likely made your travel plans well in advance. Of course, sometimes plans have to change at the last minute. How can you get the best deals on hotels, meals and transportation on short notice? Believe it or not, with a little forethought, you can save hundreds of dollars at your next conference. Here are six ways to save on business travel expenses.

4. Don’t get left behind!

Even the most stimulating conferences can be pretty exhausting. Dehydration, hunger, and fatigue go hand in hand with crowds and back-to-back panels. We know you want to look sharp, but don’t discount comfort altogether–if you have your heart set on wearing heels, be sure to bring a pair of back-up flats just in case. We’ve prepared a list of recommendations for snacks, tools, and accessories that will keep you alert all day long!

5. Want to finish your expense reports fast? Ditch Excel.

No matter what conference(s) you attend this year, you’re going to spend a lot of time on your feet. Whether you’re waiting at the gate, sitting at the drive-through, or rushing to make the next keynote address, you don’t have a lot of time to spend tracking your expenses. Well, with the right expense report software, you can complete your expense reports in minutes. Just snap a picture of your receipt, and let Tallie enter the relevant data for you. Not convenient enough? Tallie’s smart features will even learn to automatically categorize each expense. Your submitted expense report is immediately sent to your approver’s email so you can get reimbursed as soon as possible. What could be better than that?

Tallie’s iPhone and Android apps make it easy to track your conference expenses. Try our award-winning expense management software FREE for 14 days – no credit card or commitment required. Or, schedule your free Tallie product demo now.

Announcing Multi-Entity Shared Environment for Tallie and Intacct Users

Great news for Intacct users! You already know that Tallie and Intacct sync your data in real-time, no clicking required. Our first-of-its-kind integration just got even better.

Here are the highlights:

  • Access all your Intacct entities through a single console account.
  • Write transactions to every entity–not just the top level.
  • A stable, secure data sync from Tallie to Intacct, compatible with your payment system.

Previously, Intacct’s shared multi-entity customers had to create individual expense management and payment system accounts for each. This solution, while viable, was inconvenient, created unnecessary work, and sometimes resulted in poorly organized data.

That’s why we’re proud to offer a complete, shared multi-entity environment for Tallie and Intacct users. Read on for the details!

Access all your Intacct clients and entities through a single console account.

It can be difficult for Intacct console administrators to manage multiple sign ins for each of their clients, let alone install sync users in each. Now, admins can access all their client accounts from a single administrator sign in. No need to juggle multiple logins or consoles!

Intacct Diagram 2

To connect Tallie to a console entity or client, admins should log in to Tallie then select the Sync Settings page under Integration & Sync.

Provide your Intacct console sign in credentials to establish a connection with Intacct.

Tallie expense reports intacct shared multi-entity environment sign in credentials

You may now select an entity or client from the drop-down list.

Talle expense reports Intacct shared multi-entity environment choose entity from list

Write transactions into every Intacct entity.

Other accounting solutions that claim to support Intacct multi-entity environments really only sync with and export to a single entity. Meanwhile, Tallie’s solution lets you write transactions to every entity from the same Tallie account. Tallie routes its exports to different entities based on preferences that you set for the payee, whether it’s an employee or credit card vendor.

Tallie expense reports Intacct multi-entity shared environment - single console account

Secure, accurate sync from Tallie to Intacct and your payment system.

Tallie securely delivers your expense data to Intacct in bill form. You can then manage your payment process via any Intacct-supported third party payment system, including Bill.com, MineralTree, American Express Check Delivery Service, and others.

Book a free 1-on-1 product demo with a member of our team to see our Intacct integration in action. If you’re ready to see how much time you can save on your expense reports, try Tallie FREE for 14 days.

Use Tallie’s Expense Reports & Internal Controls to Stay IRS Compliant Year-Round

A 2014 study by the Association of Certified Fraud Examiners estimates that organizations lose an average of 5% revenue to fraud each year. Without strong internal controls, a company is at risk for theft, misappropriation of funds, and a major audit. Here’s how to use Tallie’s automated expense reports to prevent fraud and stay IRS compliant year-round.

Create (and automatically enforce) thorough company policies.

You cannot prevent expense fraud without first establishing clear, specific company policies. For example, you may permit employees to expense WiFi fees at a conference, but only up to $20 a day. Of course, even the most thorough policy is useless unless it’s properly enforced. Miscommunication, a lack of awareness, and ineffective management can expose a company to fraud and a potential audit.

Historically, the reinforcement of these policies has been tedious and time-consuming. Accountants had to manually respond to violations, re-educate employees about the company policy, and then wait for a corrected expense report. Now, modern expense report software eliminates the need for these manual processes.

Companies that automate internal controls not only save time and cost, but also decrease the likelihood of expense fraud. Tallie’s policy engine lets you create custom expense policies based on category, dollar amount, project, class and more. Any expense that violates these policies is automatically detected, and the employee is notified immediately.

Tallie-expense-reports-use-internal-controls-to-stay-irs-compliant-out-of-policy-flag

If an employee doesn’t understand why their expense was in violation, they can simply click the “Out of Policy” alert to learn more. This not only prevents unnecessary errors, but helps ensure that employees remember the company policy while making future purchases.

Tallie-expense-reports-use-internal-controls-to-stay-irs-compliant-out-of-policy-reason

Keep expense reports IRS-compliant with timely and accurate records.

IRS Publication 463 requires that your records be not only accurate, but timely:

“You should record the elements of an expense or of a business use at or near the time of the expense or use and support it with sufficient documentary evidence.”

(Publication 463, Cat. No. 11081L, Page 26)

Submitting your expense reports with Tallie satisfies both of these requirements. In the event of an audit, the IRS will expect you to provide consistent and complete records of all purchases and reimbursements, complete with legible receipts. To ensure you’re recording “sufficient documentary evidence,” we recommend using Tallie’s policy engine to require a receipt for any expense over $75, as per IRS document 463, chapter 5.

Tallie-expense-reports-use-internal-controls-to-stay-irs-compliant-set-policy-requirements

One of the major benefits of expense report software like Tallie is the ability to throw away your receipts after you’ve captured their image. But will the IRS really accept a picture of a receipt in lieu of the original?

Believe it or not, the IRS has actually accepted electronic documents, including scanned receipts, since 1997 (IRS Revenue Procedure 97-22). In order to be considered valid, the receipt (or receipt image) must include the merchant’s name and address, the transaction date, the amount paid, and the business reason for your purchase. All of this information can be stored within Tallie for easy access in the event of an audit. No more hunting through shoeboxes!

Tallie also allows you to store your receipts within your chosen accounting system. Exports to QuickBooks Online and Intacct include your receipt images as part of an attachment to the Bill (Intacct) or Bill/Check/Expense (QuickBooks Online.)

Tallie-expense-reports-use-interal-controls-to-remain-irs-compliant-attach-receipt-QBO

Tallie-expense-reports-use-internal-controls-to-stay-irs-compliant-attach-receipt-Intacct

QuickBooks Desktop users can take advantage of our direct integration with SmartVault, where their electronic documents can be stored and retrieved on demand.

Tallie is the best expense management solution for strengthening your business’s internal controls. You create your custom policies within Tallie–we’ll automatically enforce them. Want to see how? Schedule a free, 1-on-1 product demo with one of our experts.

This April, Become an Expense Report Guru with FREE Tallie Training Webinars!

Throughout the month of April, we’re offering free weekly webinars to ensure you get the most out of our expense report software.

These webinars provide free training for users, administrators, and approvers alike. Lasting only 30 minutes, each training session is packed with information ranging from product guidance to live Q&A with Tallie Experts.

Register for a free April webinar below!

tallie-expense-report-training-webinar-live

TALLIE USER TRAINING

1. Walk through the creation of a Tallie expense report.
2. Share the tips and tricks to create your expense report in a few minutes.
3. Answer any and every Tallie question you have.

Register:
Tuesday 4/7 8:30 – 9:00 am PST
Tuesday 4/14 8:30 – 9:00 am PST
Tuesday 4/21 8:30 – 9:00 am PST
Tuesday 4/28 8:30 – 9:00 am PST

APPROVER TRAINING

1. Walk through the expense report approval process within Tallie.
2. Show the expense report edit feature for specified approvers.
3. Answer any and every Tallie question you have.

Register:
Thursday 4/16 8:30 – 9:00 am PST

ACCOUNTANT TRAINING

1. Provide a tour of the Tallie Accountant Portal.
2. Walk through the client account management process within the Accountant Portal.
3. Show how Tallie streamlines your accounting workflow with 1-click multi-point export and bi-directional accounting system integration.
4. Answer any and every Tallie question you have.

Register:
Thursday 4/9 8:30 – 9:00 am PST
Thursday 4/23 8:30 – 9:00 am PST

ADMINISTRATOR TRAINING

1. Walk through how to set custom policies and approval levels within Tallie.
2. Show how Tallie streamlines your expense workflow with multi-point data export and bi-directional accounting system integration.
3. Answer any and every Tallie question you have.

Register:
Thursday 4/2 8:30 – 9:00 am PST

If you have any questions between now and your chosen training webinar, please don’t hesitate to contact our Product Expert Team directly at support@usetallie.com or 888-874-1118 Ext 2. We hope to see you there!