3/10 WEBINAR: Encore Presentation of Tallie & PEX Card

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Miss out on our webinar with PEX Card? This is your lucky day.

Tallie & PEX Card killed petty cash. Our solution saves you money, eliminates busy work, prevents fraud, and offers total control over your expense reports.

Join us for an encore webinar presentation on Tuesday, March 10th at 10:00 am PST and dramatically improve your expense management workflow.

Our CEOs will discuss:
• Gaining industry-leading controls without the cost.
• The right tools & best practices to prevent expense fraud at your business.
• Replacing annoying cash advances & risky corporate cards with the smart option.

We hope to see you there!

Tallie How-To: Cash Advance Workflow & Expense Reports in QuickBooks Desktop

Automating your expense reports with Tallie is easy. Our bi-directional integration with QuickBooks Desktop forms an intuitive and customizable expense management solution. If you are a QuickBooks Desktop user who wants to create cash advances for your employees, here is the recommended workflow. This article will cover:

  1. How to create a cash advance account in QuickBooks Desktop.
  2. How to create and pay the cash advance.
  3. How to create the credit.
  4. How to apply the credit to the expense report.

1. To create a cash advance account in QuickBooks Desktop:

Open the Lists menu and click Chart of Accounts.

Click the Account button in the lower left corner, then click New.

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Select Other Account Types, then choose Other Current Assets, then click Continue.

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Complete the details for your account (name and description.) We recommend naming it “Employee Cash Advance.”

Click Save.

2. To create and pay the cash advance:

Click on Enter Bills under the Vendors drop-down menu.

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Input the amount you want to pay your employee, then map it to the Employee Cash Advances account.

Click Save and close.

Next, click on Pay Bills under the Vendors drop-down menu.

Check the box next to your newly created bill, then click the Pay Selected Bills button to cut the check.

3. To create the credit:

Click Enter Bills under the the Vendors menu, then select the Credit button.

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Enter the amount of the cash advance, and assign it to the employee. Be sure to map it to your Employee Cash Advances account once again.

Click Save and close.

Check Your Work:  Click Lists and then Chart of Accounts.

Make sure that the Bill and Vendor Credit are both present and that the Employee Cash Advances Account has a zero balance.

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4. To apply the credit to Tallie’s exported bill:

After your employee spends the advance, they will submit their expense report in Tallie. Approve the report to export it to QuickBooks Desktop.

Open QuickBooks Desktop and click the Pay Bills icon on your Home.

Find your employee’s expenses beside their available credit.
• If your employee spent more than the total cash advance, the excess will be paid with the bill.
• If your employee spent less than the total cash advance, the remaining credits can be kept to use later.

NOTE: You may also ask the employee to pay back the difference right away. In some states, terminated employees are not legally obligated to repay any advances or loans to their ex-employers.

Check the box next to the bill, then click Set Credits.

Check the box next to the credit, then click Done.

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Now that the credit is applied, click Pay Selected Bills. The bill should now be marked as paid.

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Want to take advantage of our integration with QuickBooks Desktop? Automate your expense reports with Tallie FREE for 14 days – no credit card or commitment required. Care for a walkthrough by a trained expert first? You can schedule a free Tallie product demo with one of our experts.

Tallie’s 2015 Tax Season Manual

Long hours, stress, and incredible deadlines–the 2015 tax season is well underway. Wish you had some straight-forward accounting advice? We’ve got you covered. Enjoy this selection of blogs about tax code, the IRS, and getting through the 2015 tax season in one piece!

Tips for Surviving (and Thriving) During the Busy Season

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Sometimes, when faced with a crushing deadline at work, our healthy habits are the first things to go. You don’t always have to sacrifice your sanity in order to make it through the busy season. We’ve catalogued ways of caring for your mind and body that will not only help you feel better, but are proven to boost the quality of your work.

Four Things You Need to Know About Deducting Business Gift Expenses

Tallie Blog Business Gift Deduction Expense Reports

Just as you can expense business meals and entertainment, you may also deduct a portion of the amount you spend on gifts for colleagues, clients, and employees. But there are limitations as to who you can give to, what you can give them, and how much of a deduction you can receive in return. Here are four things you need to know about successfully deducting business gift expenses.

Let Us Entertain You: Tips for Deducting Your Business’s Meal and Entertainment Expenses

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Entertainment expenses, such as the cost of meals and shows, are subject to particular scrutiny from the IRS. The complicated, ambiguous rules surrounding these kinds of expenses can make it difficult for business owners to know which costs are deductible. We give you a better idea of what qualifies as an entertainment expense, and how it can be successfully deducted.

Tallie Q&A: Mileage Tracking, Expense Reports and the IRS

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Nothing attracts more scrutiny from the IRS than business mileage expenses. But are the records required for deductions the same as the ones for reimbursement? How do you know which records to keep? Here are answers to some common questions from Tallie users.

Looking for ways to save time this tax year? Tallie’s expense management software automates expense reports from start to finish.

Try Tallie’s powerful expense management software FREE for 14 days – no credit card or commitment required. Give it a try by signing up today. Care for a walkthrough by a trained expert first? Contact us to schedule your free Tallie product demo now.

This March, Become an Expense Report Guru with FREE Tallie Training Webinars!

Throughout the month of March, we’re offering free weekly webinars to ensure you get the most out of our expense report software.

These webinars provide free training for users, administrators, and approvers alike. Lasting only 30 minutes, each training session is packed with information ranging from product guidance to live Q&A with Tallie Experts.

Register for a free March webinar below!

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TALLIE USER TRAINING

1. Walk through the creation of a Tallie expense report.
2. Share the tips and tricks to create your expense report in a few minutes.
3. Answer any and every Tallie question you have.

Register:
Tuesday 3/3 8:30 – 9:00 am PST
Tuesday 3/10 8:30 – 9:00 am PST
Tuesday 3/17 8:30 – 9:00 am PST
Tuesday 3/24 8:30 – 9:00 am PST
Tuesday 3/31 8:30 – 9:00 am PST

APPROVER TRAINING

1. Walk through the expense report approval process within Tallie.
2. Show the expense report edit feature for specified approvers.
3. Answer any and every Tallie question you have.

Register:
Thursday 3/19 8:30 – 9:00 am PST

ACCOUNTANT TRAINING

1. Provide a tour of the Tallie Accountant Portal.
2. Walk through the client account management process within the Accountant Portal.
3. Show how Tallie streamlines your accounting workflow with 1-click multi-point export and bi-directional accounting system integration.
4. Answer any and every Tallie question you have.

Register:
Thursday 3/12 8:30 – 9:00 am PST
Thursday 3/26 8:30 – 9:00 am PST

ADMINISTRATOR TRAINING

1. Walk through how to set custom policies and approval levels within Tallie.
2. Show how Tallie streamlines your expense workflow with multi-point data export and bi-directional accounting system integration.
3. Answer any and every Tallie question you have.

Register:
Thursday 3/5 8:30 – 9:00 am PST

If you have any questions between now and your chosen training webinar, please don’t hesitate to contact our Product Expert Team directly at support@usetallie.com or 888-874-1118 Ext 2. We hope to see you there!

Tallie How-To: Cash Advance Workflow & Expense Reports in QuickBooks Online

Tallie’s bi-directional integration makes it easy to import data from expense reports into QuickBooks Online. If you are a QuickBooks Online user who wants to create cash advances for your employees, here’s the best solution. This article will cover:

  1. How to create a cash advance account in QuickBooks Online.
  2. How to create and pay the cash advance.
  3. How to create the credit.
  4. How to apply the credit to Tallie’s exported bill.

1. To Create a Cash Advance Account in QuickBooks Online:

Click on Transactions, then Chart of Accounts, and then New.

Select Other Current Assets as the category type, which will reveal Employee Cash Advances. Select this option.

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Click Save.

2. To create and pay the cash advance:

Click on the plus icon, then and select Bill under the Vendors column.

Input the amount you want to advance your employee, then map it to the Employee Cash Advances account.

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Click Save and close.

Next, click the plus icon, then select Pay Bills under the Vendors column.

Click on your newly created bill, then select Make Payment.

Click Save and close to cut the check.

3. To create the credit:

Click the plus icon, then select Vendor Credit under the Vendors column.

Enter the amount of the cash advance, and assign it to the employee. Be sure to map it to your Employee Cash Advances account once again.

Click Save and close.

Check Your Work: Click Transactions and then Chart of Accounts.

Scroll down to the Employee Cash Advances account and click the arrow under the Action column. Select Report from the drop down menu.

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Make sure that the Bill and Vendor Credit are both present and that the Employee Cash Advances Account has a zero balance.

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4. To apply the credit to Tallie’s exported bill:

After your employee spends the advance, they will submit their expense report in Tallie. Approve the report to export it to QuickBooks Online.

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Click Pay Bills under the Vendors column in QuickBooks Online.

Find your employee’s expenses beside their available credit. Occasionally the expense and credit amounts are equal. However:

  • If your employee spent more than the total cash advance, the excess will be paid with the bill.
  • If your employee spent less than the total cash advance, the remaining credits can be kept to use later.

NOTE: You may also ask the employee to pay back the difference right away. In some states, terminated employees are not legally obligated to repay any advances or loans to their ex-employers.

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Click the employee’s name, then the Make Payment button.

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You may now apply the credit. Check the boxes next to the Vendor Credit and Bill.

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A popular, fast-growing alternative to cash advances is the PEX Visa Card. PEX Cards allow you to preload funds for your employees without the risk of misuse. All charges made on your PEX Card appear immediately within Tallie for review.

Want to learn more about Tallie’s integration with QuickBooks Desktop and QuickBooks Online? Check out these helpful guides:

QuickBooks Online & Beyond: What It Means to Have True Bi-Directional Integration for Expense Management
Five Reasons to Make the Switch to QuickBooks Online for Expense Management and More
Invoicing Expenses in QuickBooks Online: Optimize Billable Expenses Through Service Items, Attachments and Markups

Automate your expense reports with Tallie FREE for 14 days – no credit card or commitment required. Care for a walkthrough by a trained expert first? You can schedule a free Tallie product demo with one of our experts.

Tallie & PEX Card Webinar Recap (Video Inside)

Tallie and PEX Card hosted a webinar to share a simple solution for dramatically improving the expense management workflow. We affirmed that petty cash was dead, and that Tallie & PEX Card killed it. Our solution saves money, eliminates busy work, prevents fraud, and offers total control over your expenses. Best news of all? We’ve saved the recording for you.

Listen to our CEOs discuss:

• Gaining industry-leading controls without the cost.
• The right tools & best practices to prevent expense fraud at your business.
• Replacing annoying cash advances & risky corporate cards with the smart option.

To learn more about how Tallie & PEX Card can work for your business, sign up for a personal demo.