Tallie 12.6 Expense Tracking Software Release Notes

For our first release of 2018, the Tallie team is excited to introduce a variety of features that will kickstart your year of expense reporting. We analyzed the frequently requested improvements to our software and delivered the ones that will benefit the most of you. Take a look — we hope you enjoy!

New Receipt Controls: Ability to Zoom in and Download Original Files

In our most recent mobile app release, we introduced the ability to zoom in on receipts so you can review them in closer detail. This functionality is now supported in Tallie web as well. Simply hover over a receipt and click anywhere to activate the zoom feature. The “Original” link in the upper-right corner of the receipt window will allow you to download the file in its original size. These new functions are available for receipts in all stages of Tallie.

Tallie Expense Report Software - Receipt Zoom

New receipt controls available: Zoom function and download original file 

Statement Upload Now Supports Credit Card Subaccounts

We understand that credit card transaction management is mission-critical for your expense report software. We’ve further improved our statement upload feature to add subaccounts support. Rather than requesting the bank to provide you with individual files for each subaccount, you can now upload a single file that contains several subaccounts to Tallie. Our transaction file processor will detect the total number of subaccounts in the file, feed transactions to existing subaccounts and create new accounts for unrecognized card numbers. With this feature and our very own credit card integration, Bank Data Delivery, we will be able to provide unparalleled credit card transaction management for an even larger portfolio of financial institutions across different sizes.

Tallie Expense Report Software - Subaccount Transaction Upload

Tallie detects new subaccounts in transaction files and automatically creates them, with transactions properly attributed to their corresponding accounts.

 

 

Tallie Expense Report Software - Subaccount Profiles

All of the credit card controls, including auto-import and subaccount deletion, are available for each subaccount created by statement upload.

Product Enhancements & Bug Fixes

  • Improved Intacct SmartEvents processing speed
  • Added the ability to export expense reports to Intacct using the user default currency
  • Added a setting that will lock down corporate card transaction dates. Contact Tallie Product Experts to enable this
  • Added a new field in CSV export template: Employee Vendor code
  • Fixed the issue where deleted expenses reports remained in mobile apps
  • Fixed the usage details table in Billing
  • Fixed the issue where expense totals did not reflect the correct reimbursement limit in the Spreadsheet view

 

We look forward to hearing how these upgrades have made managing your expense reports even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Tallie Training for Expense Reporting: Webinar Schedule for February

Throughout the month of February, we will be presenting free weekly webinars to help ensure you get the most out of our expense reporting software.

Our webinars provide free training for employees, managers, and accountants and are typically 30 to 45 minutes in length. Each webinar is filled with information ranging from product guidance to live Q&A with Tallie Product Experts. In addition, a recording of your webinar will be emailed to you the next business day.

Register for a free webinar below!

TALLIE USER TRAINING

  • Run through the creation of a Tallie expense reports on web and mobile app.
  • Share the tips and tricks to create your expense report in a few minutes.
  • Answer any and every Tallie question you might possibly have.

Registration Link: Registration for Tallie User Training Webinars

  • Tuesday January 30th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST
  • Tuesday, February 6th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST
  • Tuesday, February 13th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST
  • Tuesday, February 20th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST
  • Tuesday, February 27th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST

ADMINISTRATOR TRAINING

  • Walk through how to create custom policies and approval levels within Tallie.
  • Show how Tallie streamlines your expense reporting workflow with multi-point data export and real time integration.
  • Answer any and every Tallie question you have.

Registration Link: Registration for Tallie Administrator Webinars

  • Tuesday, February 6th, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST
  • Tuesday, February 20th, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST

CORPORATE CREDIT CARD ADMINISTRATOR TRAINING

Registration Link: Registration for Tallie Credit Card Administrator Webinars

  • Tuesday, February 13th, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST

ACCOUNTANT TRAINING

  • Run through a variety of expense tracking features that you may utilize in Tallie.
  • Review customization and options of your account’s configuration.
  • Show how Tallie streamlines your accounting workflow with 1-click multi-point export and real time integration.
  • Answer any and every Tallie question you have.

Registration Link: Registration for Tallie Accountant Training Webinars

  • Wednesday, February 21st, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST

 

If you have any questions about Tallie’s expense solution software between now and your chosen training webinar, please don’t hesitate to visit our support website at  http://support.usetallie.com/. You can also contact our Product Expert Team directly at support@usetallie.com or 888-874-1118 Ext 2. We hope to see you there!

6 Ways to Stay on Top of your Expenses with Tallie

We’ve all been there, hustling through a business trip, meeting clients, crushing projects, kicking tail, until suddenly your trip is over and your expense report is blank. You rack your brain, retrace your steps, and pray that you left a paper trail. All in an effort to piece together your purchases. We get it, entering expenses can be tedious and time-consuming, especially if you’re using an archaic paper process. Good news: there’s an easier way.

Enter expenses on the fly.

With the Tallie mobile app, you have the flexibility to capture receipts anywhere you take your phone. Any free moment is an opportunity. As soon as you’re handed a receipt, swipe open the app and snap a photo.

Record it as it happens. 

Feel free to open and edit your expense report as many times as needed. You can enter your expenses as the day unfolds, little by little. The easy-to-use interface allows you to plug in expenses in half the time so you can get back to the grind.

Preload it.

Let Tallie take manual data entry off your plate. Code your project, location, class, and department ahead of time for your convenience. Once you’re ready to enter an expense, the bulk of the details will already be coded for you.

Connect your card.

Connect your corporate credit card and let Tallie automatically pull your credit card charges onto an expense report.

Send in your mail. 

Easily pull in any email receipts by forwarding your receipts to  receipts@tallie.com. Whether the receipt is a PDF or in the body of the email, Tallie will capture it.

Erase your mistakes.

Submit an expense report that’s missing something? Call it back with the “unsubmit” button, make your changes, and send it back to your approver at the touch of a button.

Tallie Expense Reports – January Webinar Schedule

Throughout the month of January, we will be presenting free weekly webinars to help ensure you get the most out of our expense reports software.

Our webinars provide free training for employees, managers, and accountants and are typically 30 to 45 minutes in length. Each webinar is filled with information ranging from product guidance to live Q&A with Tallie Product Experts. In addition, a recording of your webinar will be emailed to you the next business day.

Register for a free webinar below!

TALLIE USER TRAINING

  1. Run through the creation of a Tallie expense reports on web and mobile app.
  2. Share the tips and tricks to create your expense report in a few minutes.
  3. Answer any and every Tallie question you might possibly have.

Registration Link: Registration for Tallie User Training Webinars

  • Tuesday, January 2nd, 1:00 – 1:45 PM PST / 4:00 – 4:45 PM EST
  • Tuesday January 9th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST
  • Tuesday January 16th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST
  • Tuesday January 23rd, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST
  • Tuesday January 30th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST

 

ADMINISTRATOR TRAINING

  1. Walk through how to create custom policies and approval levels within Tallie.
  2. Show how Tallie streamlines your expense reporting workflow with multi-point data export and real time integration.
  3. Answer any and every Tallie question you have.

Registration Link: Registration for Tallie Administrator Webinars

  • Tuesday January 9th, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST
  • Tuesday January 23rd, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST

 

CORPORATE CREDIT CARD TRAINING FOR ADMINISTRATORS

  1. Walk through the corporate credit transaction management within Tallie.
  2. Show the three types of credit card connections in Tallie.
  3. Answer any and every Tallie question you have.

Registration Link: Registration for Tallie Credit Card Administrator Webinars

  • Tuesday January 16th, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST

 

ACCOUNTANT TRAINING

  1. Run through a variety of expense tracking features that you may utilize in Tallie.
  2. Review customization and options of your account’s configuration.
  3. Show how Tallie streamlines your accounting workflow with 1-click multi-point export and real time integration.
  4. Answer any and every Tallie question you have.

Registration Link: Registration for Tallie Accountant Training Webinars

  • Wednesday, January 24th, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST

 

If you have any questions about Tallie’s expense solution software between now and your chosen training webinar, please don’t hesitate to contact our Product Expert Team directly at support@usetallie.com or 888-874-1118 Ext 2. We hope to see you there!

Tallie Expense Reports – December Webinar Schedule

Throughout the month of December, we will be conducting free weekly webinars to help ensure you get the most out of our expense reports software.

Our webinars provide free training for employees, managers, and accountants and are typically 30 to 45 minutes in length. Each webinar is filled with information ranging from product guidance to live Q&A with Tallie Product Experts. In addition, a recording of your webinar will be emailed to you the next business day.

Register for a free webinar below!

TALLIE USER TRAINING

  1. Run through the creation of a Tallie expense reports on web and mobile app.
  2. Share the tips and tricks to create your expense report in a few minutes.
  3. Answer any and every Tallie question you might possibly have.

Registration Link: Registration for Tallie User Training Webinars

  • Tuesday, December 5th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST
  • Tuesday, December 12th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST
  • Tuesday, December 19th, 10:00 – 10:45 AM PST / 1:00 – 1:45 PM EST

 

ADMINISTRATOR TRAINING

  1. Walk through how to create custom policies and approval levels within Tallie.
  2. Show how Tallie streamlines your expense reporting workflow with multi-point data export and real time integration.
  3. Answer any and every Tallie question you have.

Registration Link: Registration for Tallie Administrator Webinars

  • Tuesday, December 5th, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST
  • Tuesday, December 19th, 8:30 – 9:00 AM PST / 11:30 – 12:00 PM EST

 

CORPORATE CREDIT CARD TRAINING FOR ADMINISTRATORS

  1. Walk through the corporate credit transaction management within Tallie.
  2. Show the three types of credit card connections in Tallie.
  3. Answer any and every Tallie question you have.

Registration Link: Registration for Tallie Credit Card Administrator Webinars

  • Tuesday January 16th, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST

 

ACCOUNTANT TRAINING

  1. Run through a variety of expense tracking features that you may utilize in Tallie.
  2. Review customization and options of your account’s configuration.
  3. Show how Tallie streamlines your accounting workflow with 1-click multi-point export and real time integration.
  4. Answer any and every Tallie question you have.

Registration Link: Registration for Tallie Accountant Training Webinars

  • Wednesday, January 24th, 11:00 – 11:30 AM PST / 2:00 – 2:30 PM EST

If you have any questions about Tallie’s expense solution software between now and your chosen training webinar, please don’t hesitate to contact our Product Expert Team directly at support@usetallie.com or 888-874-1118 Ext 2. We hope to see you there!

Tallie 12.4 Time & Expense Tracking Software Release Notes

The main focus of this release was continuing improvements to reduce user friction and fixing bugs in both time and expense products. Read on for more details!

New CSV Export Fields

We’ve introduced three new CSV Export fields to Tallie, including User Class Default, User Location Default, and User Department Default. These new fields will populate the CSV file with the default class, department or location mapped on the user profile instead of those mapped on the expense.

New fields in the template builder.

 

User default mappings.

Additional Enhancements & Fixes

  • New Currencies: Belarusian Ruble (BYN) , Honduran Lempira (HNL), Cuban Convertible Peso (CUC)
  • When clicking Itemize in the middle of an expense create session, we’ll copy over any existing expense data to the first itemized line so it doesn’t get lost
  • Fixed the issue where the Tallie Time project list doesn’t load past a certain point
  • Fixed the issue where Tallie Time projects were available to users who were not assigned to them
  • Fixed the Semi-monthly pay cycle issue, to ensure it does not skip a week
  • Fixed the issue where Tallie was unable to export vendor credits with class to QBO-connected Bill.com
  • Fixed the issue where approvers, permissions, and bill & pay rates do not save upon creating a new user manually
  • Fixed the issue where the Remind Approver button is disabled if the report contains itemized expenses
  • Fixed Mass Update issues, including the internal server error that comes up when removing Location, Department, and/or Manager from people and the Select All option

 

We look forward to hearing how these upgrades have made managing your time and expenses even easier. If you have any questions or comments, feel free to reach out to our Product Expert team at support@usetallie.com or by calling 888-874-1118 Ext 2.

Top 3 Expense Reporting Pain Points — and How Tallie Can Help

Corporate travel is complicated for most parties involved. Employees hitting the road must ensure that all of their arrangements are in place and keep track of how much they spend throughout the trip. When each staff member returns, managers and accountants must make sure the worker is reimbursed for what was spent on food, transportation, lodging, and other required costs.

The majority of organizations deal with these struggles, particularly those whose employees travel on a regular basis. Some firms — 17 percent — have workers who travel 25 weeks or more out of the year and about half of all companies process 500 or more expense reports each month, according to Paystream Advisors.

Whether your business takes part in occasional travel or employees are leaving on trips every other day, your company most likely deals with the same headaches and complexities as other enterprises.

Photo of woman using Tallie expense reporting software on a mobile phone.Businesses using paper-based expense reporting waste a total of 3,000 hours processing by hand and correcting errors.

Reporting and Organizing Expenses: The Hurdles

Often, it's not the actual travel that makes things difficult for businesses and their employees. Reporting and organizing the associated expenses, processing and approving reports, and supporting quick reimbursement presents numerous challenges for companies both large and small.

But what pain points are shared among these organizations, and what can be done to address them?

1) Inefficient and Costly Manual Processing

Now that so much mission-critical business activity takes place in the digital sphere, there's no reason that expense reporting shouldn't be on this bandwagon. However, according to numerous studies, a surprising number of companies are still using paper spreadsheets and other manual processes for their expenses.

This is a challenge shared by 37 percent of organizations, according to a study from Paystream. Processing reports manually is also expensive and time consuming — PYMNTS.com reported that businesses using paper-based expense reporting waste a total of 3,000 hours processing by hand and correcting errors. What's more, each incorrect report costs a company $58 and 18 minutes to create and fix.

An advanced expense reporting solution like Tallie can help businesses eliminate error-prone and tedious manual processes with an innovative, mobile-friendly system. Reports can automatically be checked for errors, and the time it takes to process and approve these is considerably reduced.

2) Lack of Compliance with Spending Policies

Businesses put spending policies in place for a reason: ensuring that employees are reimbursed for corporate expenses while remaining in line with the company's budget. However, without granular visibility and categorized spending, it's difficult to spot any overspending or transactions that don't qualify for reimbursement. A report from Aberdeen Group found that 49 percent of businesses struggle when it comes to policy compliance.

Tallie can alleviate this pressure as well. When employees report a transaction, it is automatically categorized, providing report approvers with the necessary visibility. What's more, Tallie flags any spending that violates corporate policies, saving your company time and money.

3) Slow Reimbursement

Among traveling employees, one of the biggest complaints is having to wait long cycles for reimbursement. This isn't just frustrating, but it can also create financial stress for workers trying to make ends meet.

Businesses must better support their workers by processing and approving reports as quickly as possible to enable streamlined reimbursement. Tallie alerts approvers when reports require their attention and offers email-based approvals. These types of innovation can cut processing time by as much as two-thirds, allowing employees to receive reimbursement as quickly as possible.

To find out more about how Tallie can help your business tackle its most pressing expense management pain points, contact us for a free trial today.

Expense Report Software: What Makes Tallie Different?

In the current travel and expense management industry, there are more than a few choices available for businesses. The IDC estimates that the market for TEM software will surpass $2.4 billion within the next three years, with growth focusing around cloud-based and mobile solutions.

Decision-makers may be tempted to use the first big-name expense reporting system they come across, but with so much riding on the utilization, accuracy, and support of the solution, it's imperative that stakeholders choose one that will provide the most value for their traveling employees and accounting department. Most expense reporting software is pretty similar: Users create reports, categorize expenses, and input receipts by hand. This worked well for some time, but there is a more intuitive and intelligent process that can be used here.

When it comes to expense reporting solutions, Tallie is different. Here's how:

Eliminating the Manual Steps: Automatic Categorization

As opposed to beginning the expense reporting process by creating an expense report, Tallie focuses on the receipt itself. Users need not worry about manual steps, and can simply snap a photo of their receipt from their mobile device, send it to Tallie via our intelligent mobile app, and then move on to other business priorities.

Tallie leverages specially designed algorithms to squeeze as much information out of each receipt as possible. Once Tallie servers receive a receipt image, we draw details from the document, and automatically import them into the report. These variables include the cost of the transaction, the name of the company or merchant, and the specific expense category. This method eliminates the need for much of the manual human interaction users are accustomed to with other expense reporting solutions.

Applying Custom Corporate Policies

Tallie also enables stakeholders to include their business's unique travel and expense policies, enabling these rules to be applied to each transaction and associated receipt. We flag any action needed on the part of users according to their company's policies after we create the report, and intelligently categorize the expenses.

For example, let's say Jane goes out to lunch with a co-worker and business partner. After the meal, she snaps a photo of the receipt with the Tallie mobile app. Tallie creates the report and automatically categorizes it as a business meal. According to Jane's corporate expense policies, she must specify the number of attendees at the meal, so Tallie notifies Jane, enabling her to go into the report and make sure her report aligns with the business's expense rules.

This not only saves time and makes things easy for Jane, but also streamlines the report approval process. Because Tallie helps ensure accuracy and automatically flags any missing information or discrepancies, reports can be filed correctly the first time. Supervisors can review and approve reports much more quickly.

Laptop open to screen of Tallie expense reporting software.Tallie supports the key expense reporting features today's businesses need in a streamlined, intelligent user interface.

User-Friendly Interface: Reducing the Learning Curve

The software's intuitive and easy-to-understand user interface belie Tallie's powerful capabilities. While some decision-makers jump at solutions that provide a lot of bells and whistles, this isn't always the best choice — a system with features you don't need can translate to long training time for users and report approvers, reducing the overall return on investment.

Tallie, by contrast, provides a simple user interface that doesn't sacrifice overall use. This means end users and supervisors can begin using the solution right away. There's no need for extended training. Tallie supports the key expense reporting features today's businesses need in a streamlined, intelligent user interface. 

Tallie: A Time-Saving, Intuitive Solution

Tallie's focus has always been on the end user. With Tallie in place, your traveling employees with have a simple and mobile-accessible solution capable of generating reports and automatically categorizing expenses for them. And report approvers benefit from automatic emails sent right to their inbox — reports can be reviewed and approved right from that message, saving time, effort, and money.

Tallie's user friendliness and intuitive nature sets us apart from other expense reporting systems. To see this difference for yourself, contact us for a demonstration or free trial of Tallie expense reporting software today.

How to Best Prevent Incorrect and Fraudulent Expense Reporting

Incorrect and even fraudulent expense reports: No business leader wants to deal with them. But they do happen and can quickly become a costly problem.

According to a study from analysis firm Oversight Systems, 82 percent of fraud connected to expense reports stems from the actions of just 5 percent of employees. However, these incorrect reports can add up — The Association of Certified Fraud Examiners discovered that companies lose $150,000 annually to fraud. Worse still, smaller organizations with fewer workers can expect this cost to rise by about 28 percent.

Because reports containing mistakes or blatant fraud can take valuable capital away from other business priorities, organizations must address this problem head-on.

Something’s Not Right Here …

Fraudulent or incorrect expense reports can come in many different forms. Some issues may be a function of the intentional misuse of resources, while other situations may just be connected to human error. Overlooking or simply processing these reports can cause serious complications for report approvers, as well as the HR and accounting departments.

Fraudulent expense reports can add up quickly to become a very costly problem. Fraudulent expense reports can add up quickly to become a very costly problem.

But what does fraud look like? And how does it differ from an incorrect report that contains mistakes, but isn’t maliciously fraudulent? Let’s examine a few scenarios:

  • Inappropriate reimbursement requests: One form of fraud takes place when employees include items in their expense reports for which they are not entitled reimbursement. These can include personal items, or other merchandise and services not directly connected to the business or the employee’s mission. As Sequence Inc. pointed out, some workers will miscategorize items in order to make them appear legitimate and avoid the scrutiny of report approvers.
  • Exceeding reimbursement limits: Many companies have per diem limits in place when it comes to employee travel. These can be connected to amounts spent on food, lodging, flights, and other items. Complications can arise when this limit is exceeded. In some cases, it may be an honest mistake on the part of a staff member who didn’t realize he had gone beyond his spending limit. These types of reports can also be connected with fraud, particularly if efforts are made to disguise the extra spending. For example, an employee may attempt to split expenditures into two separate parts in order to better align with spending thresholds. In any case, businesses must ensure that their expressed reimbursement limits are observed.
  • Padding transactions: In some cases, workers may attempt to report transactions as higher than they actually were in order to make a profit upon reimbursement. For instance, a $5 lunch may be inflated to $10, enabling the worker to pocket the extra $5. Small transactions like this are more easily overlooked — especially in companies that don’t require the original receipt — but they add up.
  • Common human error: As noted, not all cases of incorrect expense reports are fraudulent. Some issues, like listing the wrong transaction amounts, incorrectly adding up totals or other mistakes are just that — simple errors on the part of the worker. In these cases, though, it is equally important to spot and prevent incorrect reports to ensure the right reimbursement.

Fight Fraud and Errors With Advanced Expense Reporting

The ideal way to avoid human-error mistakes or costly fraud is with an advanced expense reporting solution that can take the heavy lifting out of checking and approving reports. This kind of innovative system provides mobile capabilities for employees, allowing them to easily capture their original receipts, and quickly organize their expenses. Transactions are automatically placed into the correct spending categories, each charge is matched to its appropriate receipt, and any issues or duplicates are flagged for report approvers. This not only helps workers avoid human error, but also makes it increasingly difficult — if not impossible — for a fraudulent report to pass through without scrutiny.

To see how an advanced expense reporting solution could benefit your organization, request a demo of Tallie.

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