Manhattan Soccer Club Reimburses Employees Faster After Switching to Tallie

Manhattan Soccer Club, or Manhattan SC, is a non-profit dedicated to developing skilled athletes and superior teammates. Manhattan SC fields teams at the community, regional, and national level — with over 1,000 players representing more than 700 families. 

Expense Reporting Challenges

Before choosing Tallie, Manhattan SC wanted to address the following challenges with their expense management:

  • Reimbursing employees faster
  • Implementing an approval process and workflow
  • Automating receipt scanning and transcribing receipts
  • Ensuring accuracy of data
  • Obtaining approvals from people managers
  • Tracking expenses incurred on behalf of clients or non-employees

Results After Switching to Tallie

After switching to Tallie, Manhattan SC has saved 6+ hours per month and started seeing a return on their investment in under 1 month. Manhattan SC has also seen an improvement in their finance team’s productivity and a decrease in overall stress. 

Manhattan SC especially saw improvement in how easy it was to reimburse employees and integrate with their accounting and bill pay systems. 

The speed to reimburse employees and volunteers” is the biggest business impact since starting to use Tallie, said Samual Arnoff, Controller. 

Solutions

Manhattan SC chose Tallie over other expense solutions like Expensify and Divvy because of Tallie’s ease of use, automation, integrations, and easy implementation. 

Ease of Use

After switching to Tallie, Manhattan SC could finally enjoy an expense management process that was easier for both employees and Tallie admins. With Tallie, employees can submit expenses by simply snapping receipt images with their phone and letting the system populate their expense reports for them. Admins can enjoy streamlined approval workflows, real time integrations with accounting and bill pay systems like Bill.com and Quickbooks Online, and credit card reconciliation — all of which helps them more easily reimburse employees on time. 

Automation

After switching to Tallie, Manhattan SC was able to automate expense workflows — seeing efficiency and productivity gains as a result. Tallie automations include: 

  • Expenses automatically added to reports with their data populated
  • Categorization of expenses based on general ledger
  • Expense reimbursements and credit card statement remittance through Bill.com
  • Rule enforcement to stay compliant with expense policies
  • Credit card expenses with receipts
  • Detection of expense duplicates

Integrations with Bill.com and Quickbooks Online

Tallie’s integrations with Bill.com and Quickbooks Online provide a complete and seamless expense report and bill payment solution. The data syncs are instant and automatic — when a record is edited in Tallie, the update is immediately reflected in Bill.com and Quickbooks Online, and when an update is made in either platform it is reflected in Tallie within the hour. Employees use Tallie to submit their expenses, the finance team reviews and exports to Bill.com for reimbursement. The result is time saved for everyone involved. Learn more about Tallie’s integration with Bill.com and with Quickbooks Online

Fast and Easy Implementation

Manhattan SC found that getting started with Tallie was easy for everyone involved. The Tallie team is available for training and support setting up, connecting the integrations, connecting credit cards, adding users, and more. Online resources like videos, articles, live trainings, and PDF user guides are also available. 

Additionally, Manhattan SC cited the following Tallie functionalities as especially helpful for their expense reporting process: 

  • Credit card transaction management
  • Analytics and data transfer
  • Approval workflows
  • Receipt processing

Explore how Tallie could save your small business time and money. Start a 14-day free trial today.

The Fellows Group Saved Hours Each Month After Switching to Tallie

The Fellows Group works with small and medium-sized businesses and non-profits that have outgrown their current finance support system. Their services help businesses implement changes to their finance operations to meet their business’s needs, such as transitioning leaders, building business reports, forecasting, and streamlining business administration.

Expense Reporting Challenges

Before choosing Tallie, The Fellows Group had used spreadsheets and the solution Expensify. But The Fellows Group was facing the following business challenges with expense management:

  • Controlling expense budget
  • Reconciling credit cards
  • Implementing an approval process
  • Ensuring accuracy of data
  • Tracking expenses incurred on behalf of clients or non-employees

Results After Switching to Tallie

After switching to Tallie, The Fellows Group has saved 2-4 hours per month and started seeing a return on their investment within 1-2 months. The Fellows Group has also seen an improvement in their finance team’s productivity and morale. 

The Fellows Group saw significant improvement in reimbursing employees, integration with their accounting and bill pay system, and managing and reconciling credit card transactions. 

The timely (and more accurate) accounting of credit card expenses” is one of the biggest business impacts since starting to use Tallie, said David Fellows, President. 

Solutions

The Fellows Group chose Tallie over Expensify because of Tallie’s ease of use, automation, and award-winning integrations.

Ease of Use

After switching to Tallie, The Fellows Group could finally enjoy an expense management process that was easier for both employees and Tallie admins. With Tallie, employees can submit expenses by simply snapping receipt images with their phone and letting the system populate their expense reports for them. Admins can enjoy streamlined approval workflows, real time integrations with accounting and bill pay systems, and credit card reconciliation — all of which helps them more easily reimburse employees on time. 

Automation

After switching to Tallie, The Fellows Group was able to automate expense workflows that had previously relied on spreadsheets — seeing efficiency and productivity gains as a result. Tallie automations include: 

  • Expenses automatically added to reports with their data populated
  • Categorization of expenses based on The Fellows Group’s general ledger
  • Expense reimbursements and credit card statement remittance through Bill.com
  • Rule enforcement to stay compliant with expense policies
  • Credit card expenses with receipts
  • Detection of expense duplicates

Bill Pay and Accounting System Integrations

The Fellows Group cited “extremely easy” integrations with Bill.com, Quickbooks Online, Quickbooks Desktop, and/or Quickbooks enterprise. These activity-based syncs mean The Fellows Group can trust that their accounting data is always updated between systems, in real time. Learn more about Tallie’s award-winning integrations.

Additionally, The Fellows Group cited the below Tallie functionality as especially helpful for their expense reporting processes: 

  • The Tallie mobile app and mobile accessibility
  • Credit card transaction management
  • Analytics and data transfer
  • Approval workflows
  • Receipt processing

Explore how Tallie could save your small business time and money. Start a 14-day free trial today.

Introducing: Tallie Travel Powered by AmTrav

Travel is a costly endeavor for any organization. For smaller companies, maximizing the value of every business trip isn’t just crucial. It’s required. Your challenge comes from controlling spend while giving employees a friendly way to book and manage their travel. After all, you don’t want them wasting valuable time shopping for the best deal. Larger organizations, conversely, benefit from dedicated travel managers who handles booking, itinerary changes, even supporting duty of care. 

A highly specialized role like that isn’t likely a line item on your budget. So how can you give employees an easy travel and expense process while keeping costs in check? 

Here are three key benefits Tallie Travel powered by AmTrav brings:

1. Effortlessly control spending 

Having a user-friendly travel program is excellent. But that doesn’t mean you want everyone spending company money without oversight or control. You need a solution that mimics their experience shopping online, with a level of protection that keeps costs in check.

Your employees won’t have to worry about adhering to company policy since enforcement is baked in. Instead, they only have to choose whether they’d rather fly or drive. Or if they’d prefer a window seat on a cross-country flight.

Additionally, post-trip surveys help calculate the productivity of business travel. An online dashboard gives managers and finance a pulse on which trips helped grow the company. And which trips didn’t bear fruit.

2. Let employees focus on what matters

Employees shouldn’t be wasting time checking policy and shopping for the best deal. You also don’t want to add a new layer of work to finance or admins by asking them to manage travel. They have much more valuable areas to focus like keeping clients happy and their books in check.

With Tallie Travel, all business trips and associated costs sync within the system. Employees quickly reconcile transactions and code them on the fly, or when they have some downtime. This helps to keep expense submissions timely and accurate, two things anyone can appreciate. 

The integration also saves finance from entering data twice as the traveler has already captured all the pertinent documentation and coded expenses correctly. 

Give finance visibility into spend

By centralizing all travel booking, business owners and finance leads see every dollar spent. They don’t have to wait until the end of the month to see a hefty travel bill hit their desk. Instead, they see Alex in finance booked a pre-approved trip, and every expense was within budget.

You can also capture immediate savings by tracking and applying unused tickets, an option not typically found while self-booking through an online travel agent (OTA). As users shop for their trips, Tallie Travel nudges them to use available credits. The savings can be nearly instant—and massive.

Business owners get an interactive dashboard to maintain their duty of care. This is a crucial component of compliance, and helps travelers know their employer is looking out for them. In a world with so much chaos, having a simple way to ensure traveler safety should be the bare minimum. 

Learn more about how Tallie Travel can help you control costs while freeing up employees to focus on more important tasks.

Control your team’s spending

Tell me if this story sounds familiar to you.

The end of the month is fast approaching. You hear a ding from your phone and see a new email notification. It’s your boss, a time-strapped business owner with the best intentions. As usual, they’re reminding everyone to submit their expenses and any accompanying receipts.

Some employees used personal cards to pay for one-off purchases last month. Others chose to use a shared company card to pay for their entire team’s association dues. And it’s been three weeks since anyone even thought about their last transaction. Let alone what category to code, whether it adheres to policy, or which client to bill. Everyone begins scrambling to find their receipts and other documentation before the deadline.

To make a cumbersome process more taxing, departments shared corporate cards like Twitter shares the same meme repeatedly. Not the safest choice, but a cost-effective and simplistic one. Their team is now playing dominoes trying to match up receipts and transactions while their other work piles up around them.

Every employee knows if they wait too long to submit expenses, their reimbursement will only take longer. Yet month after month, the same ritual takes place across the organization. As an admin, the last thing you want to deal with is tracking down receipts. Or worse, playing “policy police” and having to inform an employee that their expenses were out of policy.

The entire process ends up costing the organization by hampering visibility and decimating productivity—and employee satisfaction.

Rewrite the story with Emburse Cards

Life doesn’t have to be this way. Not for finance, and not for the rest of your organization.

With Emburse Cards and Tallie, your finance team could quickly issue physical or virtual cards that can be used anywhere credit cards are accepted. Each card is customized to each employee and pre-loaded with expense policy rules, category limits, and a budget.

As an employee swipes the card, the transaction automatically captures all provided vendor information at the point of sale. This saves time on the backend as they don’t have to enter the expenses into a clunky spreadsheet, and controls the expense at the point of sale avoiding out-of-policy purchases.

Any attempt to go over the limit triggers a text alert for the user and their manager. Who, if justified, can then increase the threshold on a case-by-case basis, or increase it indefinitely for that specific user and vendor. Best of all, they can deactivate the card instantly, or set it to self-expire on a particular date. This gives finance total control, and much less fraud risk.

Better yet, your approved users don’t have to think about whether an expense is in-policy or not. A purchase simply cannot happen with the built-in controls. The card and system guide the user and their spending while protecting the organization’s wallet. Finance benefits from accurate and timely submission, without the hassle of tracking people down or playing policy police.

Additionally, you gain access to a new source of revenue. Each purchase made with your Emburse Card gives 1% cash back to the business. Which might not sound like much at first glance, but the benefit compounds quickly. Besides the control and ease of use, your team can utilize Emburse Cards for free as a Tallie customer.

With Emburse Cards, everyone gets exactly what they need. Finance receives accurate data and total control over spending. And employees no longer incur expenses for the business, or deal with clunky, soul-crushing expense systems.

If you want to see how Emburse Cards and Tallie makes everyone’s life better, sign up for a personalized demo  today.

Automate Expense Workflows: Integrate Your SMB’s Accounting Systems With Your Expense Reporting Software

How many systems does your small business rely on to run its financial operation smoothly? Expense reporting software, accounting systems, and bill pay systems might be a few. 

Keeping those systems in sync shouldn’t require manual work. But the file uploads and nightly syncs can feel all too familiar, since many accounting systems and expense reporting tools are built to work in a silo. But automated options exist.

Enter: activity-based syncs. Integrations that rely on activity-based syncs will immediately pick up on changes made to list data in your accounting or bill pay system.  

Integrations in Tallie’s expense report software offer the quickest path from receipt to balance sheet. Tallie is the only expense reporting solution to offer a comprehensive integration with Bill.com. It also offers integrations with Sage Intacct, QuickBooks Desktop and Online, Xero, and NetSuite. 

With its award-winning integrations, Tallie has made it easy to keep your small business’s financials in sync. 

Integrations That Sync In Real Time

An integration with activity-based syncs will record and sync data each time a change happens to list data in your accounting or bill pay system. This sync keeps everything up to date, without manual work required on your end. 

Here’s how Tallie’s activity-based sync benefits you, your small business, and and your team:

Small business leaders can more easily onboard new team members. In your accounting system, create the record for your new employee and/or vendor. When you head to Tallie, the information will be in there. Grant the employee an invite and you’re good to go. 

Employees can track client expenses as soon as your project starts. In your accounting system, input a new client project. It will immediately become available in Tallie, so that employees can track client expenses in Tallie from the get-go. When a project is completed, it will immediately be no longer available in Tallie for expense tracking. 

Your finance and accounting teams can more easily clean up your general ledger. Every once in a while, major restructuring is needed. Your integrated systems shouldn’t attempt to use deactivated or erased accounts; Tallie detects those changes and prompts you to correct issues prior to export.

Tallie Integrations Across Accounting and Bill Pay Systems

Integrations are only as strong as the tools they can integrate with. Tallie’s award-winning integrations extend to: 

How Tallie customers use integrations

Here are a few ways our customers have seen their accounting and expense management processes improve with Tallie.

“Awesome and reliable platform. Reliable integration with QBO. The support pages end users are clear and helpful.” (via G2)

“We love that it connects to Bill.com, which we use to reimburse our clients’ employees! Their QuickBooks integration is great because unlike some other systems, they import each transaction individually with vendor, account, and class data. This makes reconciling credit cards at the end of the month quite easy.” (via Capterra)

“The software is awesome and really supports a fast, electronic, seamless expense reporting process for Quickbooks.” (via Capterra)

Give Tallie and its award-winning integrations a try with our 14-day free trial.

Tallie Versus Expensify: What’s the Value of Using Tallie?

As a user of Expensify, it can feel like you’re paying too much for what amounts to a confusing, fragmented experience. 

While Expensify is a recognized brand name in expense management, its offering is rarely a productive option for small businesses looking for a straightforward, cost-effective solution. As a result, it can be hard for a small business to realize a clear return on investment.

Here’s some good news: Expense management can be streamlined and automated. It can be easy — and it can all be done with straightforward pricing. At least, that’s the case with Tallie’s expense reporting tool that one customer called “objectively excellent.”

“Tallie offers small to midsize businesses that are looking for online/mobile expense management capability at an affordable price,” says one customer on Tallie’s G2 Crowd Page. “Choose Tallie! You can’t go wrong.”

This article explains how Tallie can be an excellent alternative to Expensify for your small business. 

To see the Tallie difference for yourself, sign up for a free trial today.

What’s the Value of Using Tallie Instead of Expensify? 

Ease: An Out-Of-The-Box Solution

Other expense reporting tools may offer supplementary bells and whistles that often distract from the main solutions small businesses look for: 

  1. Automating manual workflows
  2. Reconciling credit cards
  3. Increasing visibility over your expenses
  4. Connecting seamlessly with your accounting systems

Tallie provides out-of-the-box expense management with impact. Our simple user interface supports automation, visibility, and connectivity — it’s as simple as that. 

  • Automate expense reporting. Employees can simply snap receipt images with their phone and let the system populate their expense report for them. 
  • Reconcile credit cards. Connect Tallie to your bank account for any credit card, including corporate credit cards. 
  • Expense reports that build themselves. Tallie can prepare an expense report that matches your statement cycle or automatically build reports as employees upload receipts. 
  • Panoramic view into outstanding spend. Tallie’s Administrator Overview offers visibility into the status of all expenses in the system. 
  • Award-winning accounting integrations with Bill.com, Xero, QuickBooks Online, QuickBooks Desktop/Enterprise, Sage Intacct, and NetSuite.

As one customer put it on Tallie’s G2 Crowd page: “Tallie is super easy to use and adopt. No training required, you can pretty much explore the interface and learn by using.”

Customer Success That’s “Objectively Excellent”

Questions happen, we get it. It shouldn’t be a challenge to get your questions answered, and you shouldn’t be forced to troubleshoot yourself. Without a direct phone number, Expensify customers can experience challenges in receiving proper support. 

The Tallie team is here to help when you need it; call or email us anytime. We’ve built a Help Center with dozens of articles, videos, PDF user guides, and live trainings. And you have the option to upgrade to our white-glove implementation and additional chat support and guaranteed 2-hour response times. 

Customers can even opt into enhanced service options, like letting Tallie administer your account and approve expenses on your behalf. 

But don’t take it from us. As a customer put it on Tallie’s G2 Crowd page: “The customer support at Tallie is objectively excellent if you have an issue.”

Flexible Pricing That Works for Your Business

Your business deserves clear pricing for its expense reporting tool — it doesn’t need to worry about hidden fees, surprise price hikes, or punitive charges. 

With Expensify, pricing doubles when 50% of company spend is not performed on an Expensify card. Customers report punitive charges in order to cancel subscriptions. The result can mean prices much higher than initially expected. 

At Tallie, we keep things straightforward. You don’t need to worry about doubling rules or hidden charges. Your pricing is tailored to your needs, and scales with your company. Our simple pricing tiers let you choose a plan that meets the needs of your back office — with integrations and active users that can grow alongside you.

Explore how much Tallie would cost for your small business on our pricing page.

Ready to explore how Tallie can help your business? Contact us for a demonstration or sign up for a free trial today.